Guide To Assembling Wedding Invitation Suites Perfectly

Wedding invitation suites traditionally include a response card and an accommodations card. The process of assembling wedding invitations is straightforward but can be time-consuming, especially if you're adding extras like wax seals or belly bands. Here's a step-by-step guide to help you get started:

Start with the main invitation card, which is typically the largest card in the suite, and place it face up.

If you're using a thin sheet of vellum or tissue paper to prevent smudging, place it on top of the invitation card.

Next, add the reception card, which includes details like the time and location of the wedding reception and the requested dress code. Place it face-up on top of the invitation card.

Now, stack any remaining enclosure cards, such as direction or detail cards, map cards, or hotel accommodations cards, placing them face-up on top of the reception card.

Add the RSVP card and envelope. Place the RSVP envelope printed side down on top of the enclosure cards, with the flap on the left, and insert the reply card under the envelope flap, face up. Don't forget to pre-stamp the reply envelope.

If you're using a belly band, ribbon, or vellum wrap, assemble it now to hold all the pieces together.

Finally, insert the fully assembled invitation suite into the envelope with the text facing up, so guests can immediately see the text when they open the envelope.

That's it! You've now assembled your wedding invitation suite, including the response card and accommodations card.

Place the response card under the flap of the response envelope

When assembling your wedding invitations, it's important to ensure that each element is placed correctly to create a cohesive and informative package for your guests. Here are some detailed instructions for placing the response card under the flap of the response envelope:

• Start with the response envelope: Place the response envelope printed side down, with the flap on the left. This ensures that when your guests open the flap, they can easily see the printed side of the response card.
• Insert the response card: Place the response card under the flap of the response envelope, facing up. This way, your guests will immediately see the printed side of the response card when they open the flap.
• Pre-address and stamp the response envelope: Take the time to pre-address the response envelope and include a stamp. This saves your guests the hassle of finding postage and ensures they send their responses to the correct address.
• Stack the response card and envelope: Once you have inserted the response card and ensured it is visible, place the response envelope with the response card on top of your other enclosure cards, such as the reception card, accommodation card, or direction card.
• Assemble the entire invitation suite: Gather all the components, including the main invitation, enclosure cards, and the response card with its envelope. Stack them neatly, with the invitation at the bottom and each card facing up.
• Insert into the outer envelope: Finally, take your outer envelope and insert the fully assembled invitation suite. Ensure that the text on the invitation is facing upwards and towards the envelope flap. This way, your guests will see the invitation as soon as they open the envelope.

By following these steps, you can ensure that your response card is securely placed under the flap of the response envelope, ready to be filled out and returned by your guests.

Stack the cards in size order

When assembling wedding invitations, it's important to stack the cards in size order, with each card placed face up and the largest card on the bottom. Here's a step-by-step guide:

• Start with the main invitation card, which is usually the largest card in the suite. Place it face up on the table.
• If you have chosen to include a vellum liner or a tissue paper overlay, place it on top of the invitation card. Vellum liners were traditionally used to prevent ink from smearing or rubbing off during mailing, but they also add a elegant touch to your invitation suite.
• Next, add the reception card, which outlines the time and location of the wedding reception. Place it face-up on top of the invitation card (or the vellum liner/tissue paper, if you've included one).
• Now, stack any remaining enclosure cards, such as direction or detail cards, map cards, or hotel accommodations cards. If there are multiple enclosure cards, start with the largest card and work your way down to the smallest. Place them face up on top of the reception card.
• If you have a wedding website, be sure to include the URL and any necessary password information on one of the enclosure cards. You can also include a QR code that guests can easily scan to access the website.
• If you have chosen to include a traditional mailed RSVP card, place the RSVP envelope printed side down on top of the stack of enclosure cards, with the envelope flap on the left. Insert the reply card under the envelope flap, face up, so that the printed side is visible. Don't forget to pre-stamp the reply envelope!
• If your invitation is a folded-style invitation, place all enclosures within the folded invitation rather than on top.
• Finally, if you've chosen to add any finishing touches, such as a belly band, ribbon, or vellum wrap, assemble this now.

By stacking your wedding invitation suite in size order, you ensure that all the information is neatly organised and easy for your guests to access.

Add a tissue or vellum overlay

Adding a tissue or vellum overlay to your wedding invitations is a great way to add a touch of elegance and creativity to your special day. Here are some detailed instructions and tips for including this element effectively:

• Choosing between tissue and vellum: Traditionally, tissue paper was used to blot excess ink and prevent smudging on handwritten invitations. Today, it is used more for its aesthetic and protective qualities. Vellum, on the other hand, is a more contemporary option that offers greater translucency and a modern look. It comes in a variety of colours and sizes and can be printed with custom text and designs, making it a versatile choice.
• Practical considerations: If you are primarily concerned about ink smudging, tissue paper is the better option. Vellum has a hardened, almost plastic-like feel and may not absorb ink as effectively. Additionally, if you have multiple cards, embellishments, or a pocket-style invitation, using an insert will provide an extra layer of protection and help prevent smudging and scratching.
• Arranging your invitations with tissue or vellum: Start by placing the tissue or vellum overlay on top of the main invitation card. If you have multiple cards, you can also place the tissue or vellum between each card for added protection. Stack your invitation ensemble from largest to smallest, with the invitation card at the bottom and the reply card and envelope on top.
• Creating a cohesive look: Tissue paper is typically cut to standard sizes and is usually white or cream, giving your invitations a soft, cloudy appearance. Vellum, on the other hand, can be cut to custom sizes and offers a wider range of colour options. Consider the overall aesthetic you want to achieve and choose the material that best complements your invitation design.
• Enhancing your invitation suite: Combining tissue or vellum overlays with other adornments, such as belly bands, ribbons, or wax seals, can create a stylish and elegant invitation suite. Play around with different combinations to see what best reflects your wedding theme and personal style.
• Incorporating other enclosure cards: Don't forget to include other important enclosure cards, such as the reception card, map, hotel accommodations card, and travel information. Place these cards face-up on top of the reception card, with the largest cards at the bottom and the smallest at the top.

Include a map or direction card

It is always a good idea to include a direction card with your wedding invitations. While GPS and Google Maps are great, they are not foolproof, and you don't want your guests getting lost or arriving late due to unexpected traffic or road closures. A direction card ensures that your guests have all the information they need to arrive at your wedding on time.

When creating your direction card, it is important to use a legible font that is easy for all your guests to read. You should also include the address of the venue and any other relevant information, such as parking instructions or special requirements for entering the venue.

If you want to add a personal touch, consider including a custom map of the area. This can be a great keepsake for you and your guests and can add a bit of personality to your invitation suite.

If you have guests coming in from out of town, you may also want to include an accommodations card with your invitation suite. This card can include hotel recommendations, special rates, and transportation information. It is also a nice touch to include a deadline for making reservations, so your guests don't miss out on the best options.

Finally, don't forget the response card and pre-addressed, stamped envelope. This makes it easy for your guests to RSVP, and you can include checkboxes for meal choices if needed. Assembling all these elements into a neat package will ensure your guests have all the information they need to celebrate your big day with you.

Seal the envelope

Sealing your wedding invitation envelopes is an important step to ensure your invitations don't open in the mail. Here are some tips to help you seal your envelopes effectively:

Use a Q-Tip and Water

A thin Q-tip can be used to moisten the glue on the envelope flap. Dip the Q-tip in a bowl of water and then run it along the adhesive edge. Press firmly around the entire perimeter of the flap two or three times. This method provides more precision than a sponge and water.

Paint Brush, Water, and Adhesive

Similar to the Q-tip method, use a paintbrush to moisten the glue with water. Adding a dab of water-soluble adhesive provides extra security for the seal. Be careful not to use too much water, as it may cause the envelope flap to wrinkle.

Clear Glue Sticks

Instead of relying on the adhesive strip on the envelope, use your own clear glue stick. Apply a thin layer of glue to the flap and press it shut. Make sure to use just enough glue to seal the envelope without causing wrinkling.

Double-Sided Tape

Double-sided tape or an adhesive roller can be used to seal envelopes, especially those with straight flaps. This method may be easier than applying liquid adhesives.

Wax Seals

Wax seals add a decorative touch to your invitations and can be used in combination with other sealing methods. You can opt for self-adhesive wax seals or create your own using a metal stamp and melted wax. If using traditional wax, allow it to harden before mailing to avoid damage.

Heavy Compression

After sealing, place your envelopes under something heavy, like a book, while they dry. This helps reduce flap wrinkling and ensures a secure seal.

Remember to be cautious when moistening the envelopes, as too much moisture can cause them to become soggy and puckered. Always test your sealing method on a single envelope before applying it to your entire batch.

Frequently asked questions