Wedding Invite Details Card: What To Include

Wedding planning involves a lot of details, from the venue and reception to transportation and accommodation for guests. A wedding details card is a small piece of stationery that's part of your wedding invitation suite, providing guests with additional information that wouldn't typically fit on the invite itself. This includes specifics such as full venue addresses, parking arrangements, accommodation options, transportation details, dress codes, and more. The card is usually smaller than the invitation and can be included in the same envelope. It's a helpful way to ensure guests have all the information they need to plan and prepare for the big day, especially if there are multiple events or a destination wedding.

Directions and/or a map to the venue(s)

If your wedding venue is hard to find or doesn't show up properly on GPS, consider including a map insert or directions card. This can be super helpful for your guests and can also add a fun and colourful element to your stationery suite.

If including a map, you could opt for a hand-drawn map, which, although potentially costly, can be a gorgeous addition to your invites. Alternatively, a text-based directions card is the most affordable option.

• Specify whether something is on the left or right of the road.
• Provide travel time estimates for the whole trip and each component of it.
• Create a mental map of the route and share it.
• Specify distances from point to point.
• Refer to the cardinal directions.
• Draw a map.
• Explain the route based on where the person is coming from.
• Give the simplest route.
• Share the safest route.
• Don't suggest routes you haven't taken.
• Warn the person about confusing parts of the route.

"Our ceremony & reception venues:

St Cybi's Church, Llangybi, Usk NP15 1NP

The Cwrt Bleddyn Hotel and Spa, Llangybi, Usk NP15 1PG

Directions:

• Leave the A449 at the roundabout, taking the 3rd exit onto the A472.
• At the next roundabout, take the 2nd exit, staying on the A472.
• After 1.5 miles, turn right, signposted for "Llangybi".
• Follow this road for 2 miles, and the venue will be on your left."

Details of the dress code and any specific requirements

If you have any specific requirements for the dress code, it is a good idea to include them on a separate card. This is especially important if your wedding venue demands a strict dress code, such as a military base.

Provide brief attire suggestions, such as lawn-appropriate shoes or beach casual. Avoid including a long list of what guests should not wear, and too many attire suggestions. Keep it concise and only include necessary details.

If your wedding has a specific theme, and you want your guests to wear certain attire, you can list these details on a separate card. For example, if you are having a black-tie event, or if the reception will be in a barn on a working farm, you might want to suggest appropriate footwear.

If there is more than one event, it is helpful to include the suggested attire for each celebration. For example, if you are having a cocktail reception followed by a formal dinner, guests should be informed so they can plan their outfits accordingly.

If there is a specific colour scheme you would like your guests to follow, you can also include this information. For example, "The wedding party will be in pink, we'd love you to coordinate!"

Finally, if there is a particular climate or landscape situation that guests should be prepared for, make sure to let them know. For example, if the reception is outside on grass, guests might want to bring a jacket or blanket in case it gets cold.

Information about accommodation and transport

If you are reserving hotel room blocks for out-of-town guests, it is recommended that you share this information on an accommodation details card. This is especially important if you have a lot of out-of-town guests who may not be web-savvy enough to find room block details on your wedding website.

Provide guests with the name of the hotel, the street address, the name or group code your room blocks are listed under, and the date to reserve by. You may also wish to include the hotel's phone number. If a shuttle is provided from the hotel to your venue, you can add this information here too.

If you don't have a hotel block booked, you can use an accommodation card to list two to three hotels that you recommend near the wedding festivities. Guests travelling from out of town will want to know the best hotel options for their stay.

If you plan to provide transport for your guests, for example, from the ceremony to the reception venue, include those details too. A brief outline is enough, for example, where and when the pick-ups are and what time the return journey will be. If you want an idea of numbers for any transport, you could add a tick box to your reply cards.

If your wedding venue is tricky to find or doesn't show up properly on GPS, a map insert or directions card can be very helpful for guests. A hand-drawn map can add a fun and colourful element to your stationery suite. In some cases, directions cards can be difficult to read or follow, so a visual map may be a better option.

If your wedding venue is easy to find, a text-based directions card is a more affordable option.

Details of any other events, such as a post-wedding brunch

If you're hosting a post-wedding brunch, you'll want to include a separate card with all the details. Here's what to include:

Start with the name of the event, for example, "Post-Wedding Brunch". This will help your guests understand what the event is about and when it's taking place.

Date, Time, and Location

Provide the date, start time, and venue name and address for the brunch. This is crucial information for your guests to plan their attendance and know where to go.

Dress Code (if applicable)

If there is a specific dress code for the brunch, be sure to include it on the card. For example, if it's a casual gathering, you might want to mention "casual attire" or "garden party attire".

Additional Details

Depending on the venue and your plans for the brunch, you may want to include other relevant information. For example, if there will be a shuttle provided from the hotel to the brunch venue, add those transportation details. You can also mention if there will be specific activities or entertainment during the event, especially if guest participation is expected.

RSVP Details

If an RSVP is required for the brunch, be sure to include the deadline date and instructions on how to respond. You may also want to include a separate response card with the brunch invitation to make it easier for guests to reply.

Contact Information

Provide a phone number, email address, or website where guests can direct any questions or additional inquiries about the brunch. This could be the contact information of the venue or the appropriate person handling the event logistics.

The wedding website URL

Your wedding website can be a great place to list links to hotels for room blocks or a convenient place for tech-savvy guests to reply to their invitation online. You can also include a password if your wedding website has one.

Additionally, if you have a lot of information to relay to your guests, especially in the case of a destination wedding, a wedding website is a great way to keep guests informed of the latest info and keep all the wedding invite details in one secure spot.

If you decide to go digital with your invites, you won't need to worry about separate enclosure cards. However, you should still include all the key information you would have on a physical invite. No matter the medium, the message has to land.

If you are including a physical card with your wedding website URL, keep it concise. Only include the URL, along with a quick introductory phrase.

Frequently asked questions