Wedding Invitation Postage: Calculating The Right Amount

When it comes to wedding invitations, postage is a crucial consideration. The cost of sending out invitations can quickly add up, especially if you're working with a tight budget. The weight, size, and shape of your invitations will determine the postage cost, and it's important to ensure you have the correct amount to avoid any delays or complications. While standard rectangular envelopes typically fall within the normal range, unusual shapes and sizes may incur a non-machinable surcharge. Additionally, the weight of your invitation suite, including response cards and envelopes, can also impact the overall postage cost. To calculate the correct postage, you can use online postage calculators or consult your local post office. Taking the time to accurately calculate postage will ensure your invitations reach your guests without any issues, allowing them to share in the excitement of your special day.

Weighing your invitations

Start by assembling a complete invitation suite, including all inserts, cards, and embellishments. This will give you an accurate representation of the final weight. Use a precise scale to weigh your assembled invitation suite. You can use a postal scale or a scale from a craft store. Record the weight in ounces, as postage rates are typically calculated based on weight increments.

The weight of your invitations will determine the cost of postage. For example, if your invitations weigh between 0 and 1 ounce, you will need a "forever" stamp, which currently costs $0.73. If your invitations weigh between 1 and 2 ounces, you will need additional postage, such as two "forever" stamps or a two-ounce wedding stamp, which costs $1.01.

Keep in mind that unusual shapes and sizes, such as square envelopes, may require additional postage. The United States Postal Service (USPS) has specific guidelines for what is considered "normal" or "standard" sizes. Envelopes that fall outside these parameters may be subject to a "non-machinable surcharge," which is currently $0.46 per item.

To calculate the total postage needed for your wedding invitations, consider the weight, shape, and size of your invitations, as well as any additional inserts or embellishments. Don't forget to include the weight of the envelope itself. You can use an online postage calculator or consult with your local post office to determine the exact amount of postage required.

Finally, it's always a good idea to bring a fully assembled invitation suite to your local post office to have them officially weigh it and advise you on the correct postage. This will ensure that you have the exact amount of postage needed and avoid any delays or additional charges.

Choosing the right envelope

• Outer and Inner Envelopes: Traditionally, wedding invitations are sent out with an inner and outer envelope. The outer envelope includes the mailing address and postage, while the inner envelope contains the names of the invited guests and the invitation itself. Using two envelopes ensures that the inner envelope remains pristine and untouched by the mailing process. However, it is not mandatory to use both. Using a single outer envelope is becoming increasingly popular due to sustainability and simplicity.
• Envelope Size and Shape: Ensure that the envelope you choose is large enough to fit your invitation suite comfortably. Standard envelope sizes range from 4 ¼" x 5 ½" to 5 ¾" x 9 ¼". You can also opt for square envelopes, but keep in mind that these may require additional postage.
• Envelope Colour and Design: The envelope's colour and design should complement the overall aesthetic of your wedding invitations and the wedding itself. You can choose from a variety of colours, patterns, and designs to match your theme.
• Envelope Liners: Consider adding envelope liners for a touch of elegance and to protect the contents. Envelope liners can be made from paper, vellum, or other materials and can feature patterns, colours, or monograms.
• Addressing Envelopes: The outer envelope should be addressed formally, including the recipient's full name and title (Mr., Mrs., Ms., etc.). Avoid using nicknames or initials. Handwriting addresses is considered more formal, but printing addresses directly on the envelope is also gaining popularity. If you want an elegant handwritten look, consider hiring a calligrapher.
• Return Address: Don't forget to include your return address on the envelope, usually on the back flap. This can be printed or embossed, although the United States Postal Service discourages embossing as it can be difficult to read.
• Postage: Choose stamps that match your wedding theme or colours. You can even customise stamps with a monogram or a photo. Ensure you have the correct postage for the weight of your envelope, especially if you have multiple enclosures or embellishments.

Using a postage calculator

There are several postage calculators available online, including one provided by the United States Postal Service (USPS), which is the ultimate authority on mailing wedding invitations in the US. To use these calculators, you'll need to gather some information about your invites.

First, you'll need to know the weight of your invitation suite. This includes the invitation itself, any inserts, and the envelope with its lining or any other decorations. Weighing your complete invitation on a postal scale is the most accurate way to get this information. You can purchase your own postal scale or use one at your local post office.

In addition to weight, the dimensions of your invitation will also impact the cost of postage. Unusual shapes and sizes, such as square envelopes, often require additional postage. The USPS has specific parameters for what is considered "normal" or "standard" in terms of envelope size, and anything outside of these parameters may be subject to a non-machinable surcharge.

Once you know the weight and dimensions of your invitation, you can input this information into the postage calculator. The calculator will then determine the appropriate amount of postage for your wedding invitations.

While these calculators are incredibly helpful, it is always a good idea to take a fully assembled invitation to your local post office for official confirmation of the exact postage required. This extra step will give you peace of mind and ensure your invitations reach their intended recipients without issue.

Buying stamps online

When it comes to buying stamps online for your wedding invitations, there are a few things to keep in mind. Firstly, the type and amount of postage you'll need depend on the weight and size of your invitations. Most wedding invitations exceed the weight of a standard letter, so you'll likely need additional postage beyond a Forever Stamp. Forever Stamps are a great option for invitations weighing one ounce or less, and they come in various designs, including wedding-themed options.

If your invitations are larger or heavier, you may need two-ounce wedding stamps, which are currently priced at $1.01. You can purchase these stamps online from the United States Postal Service (USPS) website. They offer a range of love/wedding-themed designs. Alternatively, you can opt for custom stamps from third-party websites like Minted and Zazzle, though these may be more expensive.

When buying stamps online, it's essential to plan and order them in advance to account for shipping times. Websites like Etsy, Edelweiss Post, Little Postage House, Magnolia Postage, and Amazon offer unique and vintage stamps that can add a special touch to your invitations. These sites often have a wider range of designs than your local post office, but shipping costs and times vary, so always read the fine print.

To ensure you have the correct postage, it's recommended to take a fully assembled invitation to your local post office to have it weighed and advise you on the exact postage required. This is especially important if your invitations include embellishments like wax seals, ribbons, or non-standard closures, as they may be subject to non-machinable surcharges. Remember, it's better to have too much postage than too little, so consider using a postage calculator online or seeking advice from your stationer.

Sending a test invitation

Assemble Your Test Invitation

Before sending a test invitation, ensure that you have assembled everything exactly as you plan to send it. This includes the invitation itself, any enclosures or inserts, and the chosen envelope. If you plan to use any special features such as wax seals, ribbons, or non-standard closures, be sure to include them as well.

Weigh and Measure Your Invitation

Take your fully assembled test invitation to your local post office. They will help you weigh and measure it accurately. This step is crucial because the weight and dimensions of your invitation will determine the correct postage rate and any applicable surcharges. For example, items that are too rigid, don't bend easily, or have non-standard closures may be subject to a non-machinable surcharge.

Calculate the Correct Postage

Once you know the weight and dimensions of your test invitation, you can calculate the correct postage required. You can use online postage rate calculators or refer to the official postage rates published by the United States Postal Service (USPS) for domestic mail. Remember that postage rates may vary depending on the weight and size of your invitation.

Apply the Correct Postage

After calculating the correct postage, apply the appropriate postage stamps to your test invitation. If you're using themed stamps, such as wedding-themed forever stamps offered by the USPS, ensure that the value of the stamps covers the required postage. You may need to use multiple stamps to make up the correct value.

Send Your Test Invitation

Now, you can send your test invitation to one of your guests or even to yourself. This step will help you identify any potential issues with delivery. It's a good idea to include a note explaining that this is a test invitation and requesting feedback on the condition of the invitation upon receipt. Ask your guest to note if the invitation arrived undamaged and whether the postage was sufficient.

Make Adjustments as Needed

Based on the feedback from your test invitation, make any necessary adjustments. For example, if the postage was insufficient, adjust the number or value of the stamps accordingly. If the invitation arrived damaged, consider using a sturdier envelope or reinforcing the sealing. Sending a test invitation will give you peace of mind and help ensure a smooth process when sending out your actual wedding invitations.

Frequently asked questions