Invitation Essentials: What To Include In Your Wedding Pack

A wedding invitation suite is a set of paper goods sent along with the wedding invitation. The suite should always include a response card and important information like directions and accommodations. The suite may also include a reception card, a map card, a hotel accommodations card, and a wedding website address. The suite is usually assembled in size order, with each card placed face up and the largest card on the bottom.

The invitation itself

The invitation should include the names of the couple getting married. For heterosexual couples, the woman's name is typically listed first, but couples can order their names however they like. LGBTQIA+ couples may choose to list their names alphabetically, by age, or in another way that suits them. First and middle names, first and last names, or full legal names can be used. If the couple's parents' names are mentioned, they will usually use their first and middle names. However, the level of formality of the wedding can also be a guide. For example, at a black-tie ballroom event, full names might be used, while a casual beach ceremony might call for just first names.

The invitation should also include the date and time of the ceremony. It is important to state the start time to let guests know how early they need to arrive. Be sure to include the hour and time of day (a.m. vs. p.m.) to avoid confusion. On formal invitations, the time should be written out rather than using numerals (e.g. four o'clock in the afternoon).

The location of the ceremony and reception should also be included on the invitation. If the ceremony and reception are taking place at the same spot, a line such as "Reception to Follow" or "Dinner and Dancing to Follow" can be included. If the reception is at a different location, a separate reception card with the start time and address is needed.

The dress code can also be included on the invitation but is optional. Nowadays, this information is often communicated via the wedding website. However, a line indicating the dress code expectation, such as "Casual Attire", "Semi Formal Attire", or "Black Tie", can be added if desired.

Finally, the invitation should include a way for guests to RSVP, such as a separate RSVP card or a link to the wedding website.

RSVP card and envelope

The RSVP card and envelope are essential components of a wedding invitation pack. The RSVP card is a way for your guests to confirm their attendance. It is usually placed under the envelope flap, face up, so that the printed side is visible. The envelope for the RSVP card should be printed side down, with the flap on the left, and pre-stamped and pre-addressed to make it easier for your guests to respond. Numbering the names on your guest list and writing the corresponding number on the back of the RSVP card is a good way to keep track of responses, especially if you have guests with the same name.

If you are offering a plated dinner, you can include a place for your guests to indicate their entrée preference. You can also add a place for them to write their names, which will be helpful if you are expecting guests with the same name.

Including a deadline for responses is important, and it is recommended that you give your guests three to four weeks to respond. This will help you confirm the final headcount with your venue and caterer.

If you prefer digital RSVPs, you can direct your guests to respond via email or your wedding website. However, it is considerate to send response cards to older guests who may not be comfortable using a computer.

Reception card

A reception card is an optional but important part of a wedding invitation pack. It is especially useful if your wedding reception is at a different location from the wedding ceremony, or if you want to indicate that the reception will include a sit-down meal.

The reception card should include the location, address, and time of the reception. If the reception is before 1 pm, the first line of the card should say 'Breakfast Reception'. If it is after 1 pm, simply write 'Reception'. If you want to indicate that the reception includes a sit-down meal, the first line should read 'Dinner Reception'.

If you have a wedding website, include the website address and password info on the reception card. Many couples also opt for a QR code that guests can easily scan to visit the website. Make sure your website is updated before sending out the invitations.

The reception card is usually placed face up on top of the wedding invite. If the main wedding invitation is a folded card, place the reception card within the folded invitation, not on top.

Enclosure cards

Reception Card

The reception card is a crucial component of your enclosure cards. If your wedding reception is at a different location from the ceremony, include this card with the reception information. It should indicate the formality and nature of the event. For instance, if your reception is before 1 p.m., the card should specify "Breakfast Reception." For receptions after 1 p.m., simply state "Reception." If you're hosting a sit-down meal, the first line can be "Dinner Reception." This card is also an appropriate place to indicate an adults-only reception, if applicable.

Direction or Map Card

Including a direction card ensures that your guests can find their way to your wedding without relying solely on digital maps. It's a thoughtful touch, especially for guests without smartphones or in areas with unreliable cell service. Legibility is key here; opt for a clear, easy-to-read font. You can also include a custom map or a weekend map for a more personalised touch.

Weekend Events Card

If your wedding festivities span multiple days and include events like welcome drinks, an after-party, or a day-after brunch, a weekend events card is a thoughtful addition. This card provides guests with a full itinerary, allowing them to plan and pack accordingly. It's also a great place to mention any adults-only activities.

Accommodations Card

For guests travelling from out of town, an accommodations card is a considerate inclusion. Provide hotel options, along with any relevant booking deadlines. If you're covering guest accommodations, be sure to mention this on the card, as well as information on transportation to and from the hotels to the wedding venue.

RSVP Card and Envelope

The RSVP card is a vital component of your enclosure cards. It allows guests to confirm their attendance and provide additional information, such as meal choices or dietary restrictions. Include a pre-addressed and stamped envelope for your guests' convenience. Numbering the cards and writing the corresponding number on your guest list can help you keep track of responses, especially if handwriting is difficult to decipher.

Website Details

Including your wedding website address on one of the enclosure cards is a great way to centralise additional information. Ensure your website is updated before sending out the invitations, and consider including the website password if applicable.

Additional Tips

When assembling your enclosure cards, place them face-up, with the largest card on the bottom. If you have a folded invitation, place the enclosures within the fold. Don't forget to include postage on the RSVP envelope to make it easier for your guests to respond.

Now you're well-equipped to craft informative and thoughtful enclosure cards for your wedding invitation suite!

Belly band or ribbon

Belly bands and ribbons are a great way to hold all the components of your wedding invitation together. They can be made of ribbon, quality paper, or fabric and are used to hold together your cards in a neat stack. They can be personalised with your names, wedding date, or a meaningful message.

If you are using a belly band, you will need to stack your invitation suite in the correct order, with the invitation on the bottom and all cards facing up. The belly band is then centred over the stack and secured with a clear sticker. To assemble, flip the whole suite over so that everything is face down, then fold the non-stickered end of the band around the suite and secure the stickered end. Finally, slide the completed invitation into the envelope with the cards facing up.

If you are using ribbon, wrap it around your assembled invitation stack and tie it in your desired style. Then, cut the ends and use the ribbon length as a template so you know how much ribbon to cut for each invite. For a crisp, clean cut, use fabric shears and cut the ribbon ends at a sharp angle or dovetail for a polished look.

Belly bands and ribbons will require additional postage, so it is recommended that you take a fully assembled invitation to the post office to be weighed so you know how much postage you will need.

Frequently asked questions