Wedding Invitation Etiquette: Return Address Printing

Wedding invitations are a crucial aspect of wedding planning, and ensuring that they are correctly addressed is essential. The return address on wedding invitations serves two purposes: it tells guests where to send their RSVPs and where to send gifts if they are unable to attend the wedding or prefer to send their presents in advance. While the topic of how to address wedding invitations is widely covered, there are also specific rules to follow when it comes to the return address. In this article, we will discuss the proper way to print return addresses on wedding invitations, including the placement, format, and etiquette considerations. We will also explore the different options available for printing return addresses, such as handwriting, printing labels, or using return address stamps.

Return address placement: front or back of the envelope

When addressing wedding invitations, it is customary to place the return address on the back flap of the envelope. This is in contrast to addressing an envelope for a bill or a casual letter, where the return address typically goes in the top left corner.

There are a few reasons for this placement. Firstly, it is considered more aesthetically pleasing to have the return address on the back flap, especially if you are using a coloured envelope or are concerned about maintaining a consistent style with the guest address. Secondly, it is traditional for the return address to be written in a specific format, such as omitting names or using specific titles, and placing it on the back flap ensures that this format is followed. Finally, by putting the return address on the back flap, you can be sure that any gifts or responses will be sent to the correct address, even if the invitation is returned to the sender.

It is worth noting that there is no standard rule for return address placement, and you should feel free to adapt it to fit your personality and the style of your wedding. For example, you could include first names only, first and last names, or even a combination of last names with the word "wedding" (e.g. "Jones and Smith Wedding"). If you prefer a more casual approach, you can simply use the first names of the bride and groom, or even no names at all, with just the address.

In terms of practical considerations, you have several options for including the return address on the back flap. You can use return address labels, which are simple and affordable but may look inconsistent with the guest address. Alternatively, you can opt for a pre-printed return address on the envelope, which saves time but may incur extra costs and lead time for printing. Another option is to use a custom return address stamp, which offers a cohesive style with the guest address but may require more time and cost. For a fully cohesive look, you could hire a calligrapher to write the return address, ensuring a perfect match in writing style and ink colour.

Return address format: handwriting, printing, mailing labels, stamps, etc

The return address on wedding invitations is usually placed on the back flap of the outermost envelope and the front side of the response envelopes. Traditionally, the return address should be handwritten, but nowadays it is also acceptable to have it printed, use a mailing label, or a return address stamp.

Handwriting

If you opt for handwriting, you may want to consider hiring a professional calligrapher. You should get the envelopes to the calligrapher at least two to three weeks before you need them, and provide them with a neatly printed guest list, complete with full addresses and social and professional titles (e.g. Mr., Dr.).

Printing

Printing the return address is a more modern approach. If you are ordering envelopes online, you can often pay a small fee to have your return address pre-printed, saving you time. However, this means that if you run out of envelopes, you will need to find another way to add the return address as it won't be pre-printed on your extra envelopes.

Mailing Labels

Another option is to create return address labels to stick on the envelope. These can be printed at printing companies or designed on your own computer and printed at home on label paper. This is a simple and affordable option, but the labels may look inelegant, especially if they are white labels on a coloured envelope.

Stamps

You can also order a custom return address stamp, which can be used over and over again. This option can be time-consuming as you have to apply the stamp to each envelope, and it may be slightly more costly. However, you can choose from a variety of ink colours to match the colour of your guest addresses.

Return address etiquette: whose name and address to include

The return address on a wedding invitation is important as it tells guests where gifts and responses should be mailed. It is also the address to which undeliverable invitations will be returned.

Traditionally, the hosts of the wedding (whoever is paying) will be noted as the return address. This may be the couple themselves, or one side of the couple's parents. If the bride's parents are hosting, the invitations should use their address.

The return address should be placed on the back flap of the invitation envelope and the front side of the response envelopes. If you are using double envelopes (inner and outer), the return address only goes on the outermost envelope.

Formally, the return address should be handwritten, but it is now acceptable for this to be printed, or to use a mailing label or a return address stamp. The return address should be printed in the same method as the invitations.

Traditionally, only the physical address is listed on the outer envelope, with no names. However, it is okay to include names if you wish. If you do include names, the format should be:

Mr. and Mrs. [Parents' Names]

House number

Street

City, State

If the couple is hosting, their names should not be listed together in print before the wedding. In this case, the return address on the response envelope can include first names only, first and last names, or last names plus wedding. For example:

Ms. [Bride's first name] [Bride's last name]

Mr. [Groom's first name] [Groom's last name]

House number

Street

City, State

If the couple is living together but not yet married, the return address should be addressed to the bride only.

Return address visibility: ensuring the address is easy to read

The return address is an important component of your wedding invitation envelopes. It serves as a way for your envelopes to get back to you if something goes awry during transit. To ensure your envelopes make it to their recipients, it's crucial to pay attention to the visibility and readability of your return address. Here are some tips to achieve that:

• Placement: The preferred placement for the return address on wedding invitation envelopes is the back flap of the envelope. This is the traditional location and helps to keep the front of the envelope uncluttered and easy to read. However, some couples may opt to place the return address on the front upper left corner of the envelope, as recommended by the United States Postal Service (USPS). They suggest that the return address be placed 1/2 inch from the left edge and 6 inches from the bottom.
• Legibility: Ensure that the return address is written clearly and legibly. Consider using a simple, clean, and readable font such as Times New Roman, Georgia, Palatino, Arial, or Helvetica. Avoid overly elaborate scripts or thin, smudging fonts that may be difficult to read.
• Size and colour: Use an appropriate text size for the return address. It should be easily visible but not overpower the guest address. If using a stamp for the return address, consider using a custom stamp with ink colours that match the calligraphy of the guest addresses.
• Contrast: Make sure there is enough contrast between the text of the return address and the envelope colour. If using labels or stamps for the return address, be mindful that white labels or certain ink colours may not stand out on coloured envelopes.
• Precision: Double-check the accuracy of the return address details. A small mistake, such as an incorrect zip code or missing letter in the address, can result in delayed or undelivered mail.
• Calligraphy services: Consider hiring a calligrapher to inscribe your envelopes, including the return address. A professional calligrapher can ensure that the addresses are written beautifully and legibly. Provide them with a neatly printed guest list and your preferred format for the return address.
• Proofreading: Before finalising and sending out your invitations, proofread all the addresses, including the return address. Check for any spelling errors, missing details, or formatting inconsistencies.

By following these suggestions, you can increase the visibility and readability of your return address, reducing the risk of mail delivery issues and ensuring a smooth process for your wedding invitation envelopes.

Return address design: choosing a style that suits your wedding theme

Return address design is an important consideration when planning your wedding invitations. The style you choose should not only complement your wedding theme but also ensure your invitations are delivered smoothly. Here are some tips to help you select a style that suits your special day:

Traditional or Modern

When it comes to return address styles, you can opt for a traditional or modern approach. Formally, the return address should be handwritten, but it is also acceptable to have it printed, use a mailing label, or a return address stamp. If you want to stick with tradition, consider using handwritten calligraphy or hiring a calligrapher to address your envelopes. This adds a personal touch and can be tailored to match your wedding theme. On the other hand, if you prefer a more modern approach, you can simply print the return address on the envelope or use labels or stamps for a clean and consistent look.

Placement

The placement of your return address is an important consideration. The traditional and most preferred location is on the back flap of the envelope, maintaining a clean and uncluttered look on the front. However, some couples may choose to place it on the front of the envelope, usually in the upper left corner, as recommended by the United States Postal Service (USPS). Front placement increases visibility for postal workers and reduces the risk of mail errors. If you're concerned about delivery success and adhering to USPS guidelines, front placement is the way to go.

Formality

The formality of your wedding should also influence your return address design. If you're having a highly formal wedding, strive for elegant and classic designs. Consider using traditional fonts like Times New Roman, Georgia, or Palatino, and avoid overly decorative or elaborate scripts. The return address placement on the back of the envelope can also lend itself to a more formal aesthetic, especially if you plan to feature calligraphy art or a regal design on the front. For a less formal wedding, you have more flexibility and can experiment with different fonts, designs, and placements to match your theme.

Colour Scheme

When designing your return address, consider the colour scheme of your wedding invitations. If you choose to use labels or stamps, ensure they complement the colour of your envelopes. White labels on coloured envelopes, for example, may look inconsistent and detract from the overall aesthetic. Opt for designs that harmonize with your envelope colour to create a cohesive and elegant look.

Customization

To make your return address truly unique, consider customization options. You can design your own return address stamp or work with a calligrapher to create a one-of-a-kind design. This ensures that your return address perfectly matches your wedding theme and adds a special touch to your invitations. Whether you choose a stamp, calligraphy, or printed text, make sure it aligns with your wedding's aesthetic and overall tone.

Frequently asked questions