Creating Address Labels For Wedding Invites: A Simple Guide

Wedding address labels are a great way to save time and effort when sending out invitations. They can also add a touch of elegance and personalisation to your special day. With a variety of options available, from clear labels that showcase the envelope's colour to rustic or witty designs, you can easily find or create labels that complement your wedding theme. Whether you choose to print them yourself or opt for custom-made labels, address labels ensure that your invitations look sophisticated and that your guests feel special.

Using clear address labels

Choosing Clear Labels

Clear address labels are a popular choice for wedding invitations as they blend seamlessly into the envelope, creating a sophisticated and elegant look. They are especially suitable for white, textured, or light-coloured envelopes, as they create the illusion of a printed-on address. When choosing clear labels, look for those made from transparent vinyl or clear matte material, which will ensure a discreet and elegant finish.

Customisation Options

Clear address labels can be fully customised to match your wedding theme and colour scheme. You can choose from a variety of fonts, ranging from minimalist modern styles to elegant scripts, and even include design elements such as greenery, florals, or gold foil accents. You can also opt for clear labels with a coloured background that complements your wedding colours.

Where to Buy

There are many online retailers and stationery stores that offer custom clear address labels. Etsy, for example, has a wide range of options made by independent artisans, including clear labels with gold foil text or transparent vinyl stickers. Avery also offers custom clear address labels that you can design and print yourself using their free Design & Print software. Zazzle is another great option, with a variety of elegant transparent return address labels that can be customised with your names and address.

Printing and Application

When it comes to printing clear address labels, you can either print them yourself or use a professional printing service. If you choose to print them yourself, make sure you purchase the correct label size and format (inkjet or laser) for your printer. You can also find free templates and design tools on websites like Avery, which make it easy to customise your labels and import your guest list for printing. Once your labels are printed, simply peel and apply them to your envelopes, ensuring they are straight and securely adhered.

Combining with Other Elements

To further enhance the look of your wedding invitations, you can combine clear address labels with other elements such as wax seals, colourful envelope seals, or square labels featuring an image of the happy couple. These additional touches will make your invitations stand out and create a cohesive suite of wedding stationery.

Buying blank labels

If you're looking to buy blank labels for your wedding invitations, there are a few options to consider. Firstly, decide on the material, shape, size, and quantity you require. You can purchase blank labels by the sheet, which gives you the flexibility to choose the specific material, shape, and size that best suits your needs.

Several online retailers offer blank labels, including Amazon, Avery, and Etsy. Amazon offers a wide range of options, from clear to white labels, with different shapes and sizes available. Avery also provides customizable blank labels that you can design and print yourself using their free Design & Print software. You can also find various sellers on Etsy offering unique designs and materials for blank labels.

Additionally, brick-and-mortar stores such as Walmart and office supply stores like Staples and Office Depot/OfficeMax carry blank labels. Buying from physical stores can be convenient if you need the labels urgently or want to see the products in person before purchasing.

When purchasing blank labels, it's important to consider the printer you'll be using. Some labels are designed for specific printer types, such as laser or inkjet printers, so ensure that the labels you choose are compatible with your printer.

By choosing blank labels, you'll have the freedom to customize the labels to your liking and print them at your convenience. Whether you opt for online or in-store options, there are plenty of choices available to create elegant and sophisticated address labels for your wedding invitations.

Creating a mailing list

Finalize your guest list:

Before you start collecting addresses, it's important to finalize your guest list. Decide on the total guest count and brainstorm a list of invitees. It's a good idea to involve your fiancé and parents in this process. Dividing the guest list among you will make it more manageable and ensure that no one person bears the sole burden of collecting addresses.

Create a spreadsheet:

Using a spreadsheet, such as Google Sheets, to organize your guest list and mailing addresses is a great way to work smarter. Create columns for guest names, address lines, city, state, and zip code. If you have international guests, add a separate column for the country. Formatting your spreadsheet correctly is important, especially if you plan to have your stationer print the addresses on your envelopes.

Use online tools:

Rather than contacting each guest individually to request their address, consider using online tools such as Minted's Digital Address Collection Cards or Google Forms. These tools allow you to send a mass email to your guests and compile their addresses in one convenient place. You can also use Minted's Address Assistant, an online address book, to keep track of guest mailing addresses.

Collect email addresses:

To utilize digital address collection services, you will need to gather the email addresses of your guests. You can do this by sending emails or texts requesting their email address or by asking for it directly when you speak to them.

Send out address collection requests:

Once you have your guest email addresses, you can send out digital address collection cards or a link to your Google Form. This will prompt your guests to provide their postal address, which you can then copy and paste into your spreadsheet. This ensures accurate spelling and reduces the risk of typos or errors.

Follow up with guests:

Not all guests may respond to your initial address collection request. It's important to follow up with those who haven't provided their address by sending a reminder via email or text message. This will help ensure that you have a complete and accurate mailing list.

Using a label creator

Step 1: Choose a Label Creator

There are several label creators available, such as Avery Labels, Google Docs, or Microsoft Word. You can also use online services like Zazzle or Shutterfly, which offer customizable templates and printing services.

Step 2: Select a Template

Once you've chosen your label creator, select a template that fits the size and shape of your labels. This could be a simple rectangular label or something more unique, like a wraparound label. If you're using a service like Avery, they will provide specific template numbers that you can use.

Step 3: Design Your Labels

This is where you get to be creative! Decide on a colour scheme and font that complements your wedding theme. You can also add images, such as a picture of the happy couple or a wedding date seal. Play around with different designs until you find something that you love.

Step 4: Prepare Your Mailing List

Create a spreadsheet in Microsoft Excel or Google Sheets with all the addresses of your guests. Include headings for names, addresses, and any other relevant information. Make sure to proofread and double-check all the information for accuracy.

Step 5: Merge Your Data

Now it's time to combine your label design with your mailing list. Most label creators will have a mail merge feature that allows you to import your spreadsheet data into the label template. Follow the instructions provided by your chosen label creator to ensure that your data is correctly merged.

Step 6: Print Your Labels

Finally, it's time to print your address labels! Choose your printer and select the appropriate settings to ensure that your labels print correctly. It's a good idea to do a test print on plain paper first to check that everything is lined up and readable. Once you're happy with the results, print your labels on your desired material.

Printing your labels

There are several ways to print your wedding invitation labels. You can use a program like Microsoft Word or Google Docs, or a service like Avery or Enko Products. Here is a step-by-step guide for each method:

Using Microsoft Word:

• Purchase a set of blank labels in your desired size and colour.
• Create a mailing list in Microsoft Excel. Input all the necessary address label information, including names, addresses, and any other details. Save this file.
• Open a new document in Microsoft Word.
• Search for "Address Labels" in the search field and choose a suitable template. Click "Create".
• Go to "Mailings" and select "Start Mail Merge".
• Follow the Step-by-Step Mail Merge Wizard. Select "Labels" and then "Next".
• Choose "Use the current document" and then "Next: Select recipients".
• Browse and select your Excel mailing list file. Choose your recipients and click "Open".
• Click "Next: Arrange your labels" and then "Address block".
• Click "Update all labels" followed by "Next: Preview your labels".
• Customize the font, font size, font colour, and spacing to your liking.
• Click "Next: Complete the merge" when you're happy with the preview.
• Finally, print your address labels by choosing your printer and selecting "OK".

Using Google Docs:

• Open a new document in Google Docs.
• Go to "Extensions" and select "Create & Print Labels". If you haven't already, install the Labelmaker add-on from the Google Workspace Marketplace. Refresh your browser after installation.
• Within the Labelmaker sidebar, select a suitable template. There are over 5000 options, including Avery wedding labels.
• If you want to include images on your labels, insert a table in the first cell of your document (the one with black borders). This will help align your text with the image. Skip this step if you're not using images.
• Resize the font to 1 to create some free space for the table.
• Insert a two-column table by going to "Insert" > "Table". Select 2x1 (two columns, one row) table.
• Now you can add your image and text. Upload your image from your computer and resize it to fit the labels. Type in your text and feel free to play around with the font size, colours, and font styles to personalize your labels.
• Remove the table borders by selecting the table and turning the border width to 0pt.
• At this point, you can either copy and paste this label to other cells and make manual adjustments, or use Labelmaker to generate a full page of identical labels.
• When you're happy with your design, click on "Create labels" in the Labelmaker sidebar. If you want a full page of the same labels, tick the "Use first cell as model" box.
• Wait for the labels to be generated, and then click on "Open document".
• Preview your labels to ensure everything looks perfect. Check for any alignment issues and make adjustments if necessary.
• Finally, print your labels by going to "File" > "Print". Ensure that the margin is set to none and the scale to 100%. Depending on your chosen label format, you may need to adjust the page size.

Using Avery:

Avery offers a range of custom address labels and matching wedding accessories. With their free Design & Print software, you can easily merge your wedding contact list onto the products you're ordering or printing yourself. They also provide free wedding templates to personalize or use as inspiration. You can create elegant, rustic, or witty designs to match your wedding theme. Avery offers various label shapes, including rectangle wraparound labels, colourful round seals, and square labels. You can even add an image of the happy couple. After designing your labels, you can choose to print them yourself or use Avery WePrint.

Using Enko Products:

Enko Products provides premium address labels that can add a special touch to your wedding invitations. They offer a wide range of label options, including blank white address labels that are perfect for incorporating your designs. Here's a step-by-step guide to using their labels:

• Purchase your desired Enko Products address labels.
• Create a mailing list in Microsoft Excel. Input all the necessary address label information.
• Open a new document in Microsoft Word or your preferred label creator software.
• Search for "Address Labels" and choose a template. Click "Create".
• Go to "Mailings" and start the mail merge process.
• Follow the mail merge wizard. Select "Labels" and then choose your recipients by browsing and selecting your Excel mailing list file.
• Click "Next: Arrange your labels" and then "Address block".
• Update all labels and preview them. Customize the font, font size, colour, and spacing to your liking.
• Complete the merge and print your labels by choosing your printer and selecting "OK".

Frequently asked questions