Creating A Wedding Invite Form: Requesting Rsvps

Wedding invitations are more than just a notice of an upcoming ceremony; they are a canvas upon which couples paint the essence of their love story and the celebration to come. When creating a wedding invite form for requests, it's important to keep this in mind and strike a balance between practicality and personalisation. Here are some tips to help you create a beautiful and functional wedding invite form:

- Choose a platform: Select an online platform that offers wedding invitation templates, such as Typeform, Canva, Jotform, Paperform, or Greetings Island. These platforms provide customisable templates that you can edit to match your wedding theme and style.

- Include essential information: Ensure your invitation includes all the necessary details such as the full names of the couple, the date, time, and locations of both the ceremony and reception, and how to RSVP.

- Add a personal touch: Consider including a photo of the couple, a musical note sticker, or a custom stamp to make your invitation more engaging and intimate. You can also add a special note or quote to invite guests to contribute their song requests or share a memorable moment associated with their song choice.

- Provide an RSVP option: Make it easy for guests to respond by including an RSVP card or a QR code that links to a digital form. This will help you keep track of attendance and any additional requests or requirements they may have.

- Be mindful of timing: When asking for requests, such as song suggestions, ensure you provide all the essential information about the event first. Then, introduce the request in a way that aligns with your invitation's design and tone.

- Allow for flexibility: Some guests may not know if they will bring a plus one or their children to the wedding. Consider allowing them to resubmit the form closer to the wedding day with updated information.

- Customise your template: Play around with different fonts, colours, and design elements to match your wedding theme. You can also include uploaded photos or overlay text on your images for an extra personal touch.

- Consider printing and pricing options: Depending on your budget and preferences, you may choose to print your invitations professionally or opt for a free, online invitation template. Some platforms offer premium memberships or additional features at an affordable cost.

How to make a wedding invite form for requests: the basics

Creating a wedding invite form is a great way to streamline the planning process and make it less stressful. It's also a more affordable option than traditional paper invitations. Here are some steps to help you get started on making your own wedding invite form for requests:

Choose a Platform

First, decide on an online platform that allows you to create and customise forms. There are several options available, such as Typeform, Jotform, Paperform, Greetings Island, and Canva, each offering various features and templates. These platforms often provide elegant and classic designs that can be modified to match your wedding theme and style.

Include Basic Information

Ensure you include all the essential details in your wedding invitation. This includes the full names of the couple, the date and time of both the ceremony and reception, the names and locations of the wedding venues, and instructions on how and when to RSVP. It is customary to send out invitations six to eight weeks before the wedding, and the RSVP deadline is typically set for three to four weeks prior.

Add a Personal Touch

Make your invitation unique and engaging by incorporating a personal message for your guests. You can also add a photo of the couple and customise colours, fonts, and logos to match your wedding brand. If you have a specific wedding theme, such as rustic or vintage, you can reflect this in your invitation design.

Request Song Suggestions

A creative way to involve your guests is by asking for song requests on your wedding invite. This adds a layer of personalisation and encourages guests to contribute to the energy of your special day. Use inviting phrases like, "Help us tune into our wedding day! Please share a song that gets you on the dance floor." Ensure you clarify that while all suggestions are valued, the final playlist will be curated to fit the tone of the wedding.

Provide an Efficient Response Method

To make it easy for your guests to respond, consider using online RSVPs or creating a wedding website. Many platforms offer sections for song requests and other additional information. Alternatively, you can include a QR code that links directly to a song request form or your wedding website. This modern approach simplifies the process for both you and your guests.

Allow for Updates

When gathering information from your guests, consider that they might not have all the details finalised. For example, they might not know yet if they will be bringing a plus one or their children. Allow for flexibility by giving them the option to resubmit the form closer to the wedding day with updated information.

How to make a wedding invite form for requests: design and personalisation

When it comes to designing and personalising your wedding invite form, there are several online tools and templates to help you create something that reflects your wedding theme and personality. Here are some tips to get you started:

Choose a Template

Start by selecting a template that suits your wedding theme and style. Platforms like Canva offer a range of free, customisable wedding invitation templates, from rustic designs to minimalist and elegant options. Pick a template that resonates with your wedding aesthetic and personality.

Customise the Design

Customise the template to make it your own. Change the text, colours, and even logos to align with your wedding brand. You can upload your own photos or use pre-designed images and illustrations. Consider including a photo of you and your partner to add a personal touch.

Add Key Information

Ensure you include all the essential information in your wedding invite form. This includes the date, time, and venue of the event. You may also want to ask guests about any dietary restrictions, allergies, or additional guests they plan to bring. If you have the dinner menu finalised, you can ask guests to make their meal choices.

Make it Interactive

Engage your guests with an interactive wedding invite form. Tools like Typeform allow you to pace questions, call guests by their names, and adapt the flow based on their responses. You can even add a personal video invitation from the couple, creating a unique and memorable experience.

Streamline the Process

Online wedding invite forms offer a streamlined and cost-effective alternative to traditional paper invitations. They eliminate the stress and time consumption associated with paper invites. Guests can easily enter their information and RSVP with just a few clicks.

Automate Responses

Use automation tools to reduce manual work and stay organised. Set up automated email responses to guests' RSVPs, and integrate your form with tools like Zapier to manage guest information and preferences efficiently.

Choose a Platform

Several platforms offer wedding invitation form templates, including Jotform, Typeform, and Canva. These platforms provide customisation options and user-friendly features to help you create elegant and functional wedding invite forms.

Remember, your wedding invite form should be a reflection of you and your partner, so have fun with the design process and don't be afraid to get creative!

How to make a wedding invite form for requests: the RSVP deadline

When creating a wedding invitation form, it is important to set an RSVP deadline to ensure you can lock in your guest count and begin planning other details that depend on the number of attendees, such as seating charts, rentals, and food and drink quantities. Here is some advice on how to set an RSVP deadline for your wedding:

It is recommended that your RSVP deadline is set at least four weeks before the wedding, and no later than two weeks prior to the big day. This gives you enough time to chase any late responses and finalise numbers with your caterers and venue. Setting your deadline at three to four weeks before the wedding is ideal.

When to Send Out Invitations

To ensure your guests have enough time to respond, it is advised that invitations are sent out six to ten weeks before the wedding. This also gives guests enough time to make travel arrangements if necessary. Sending invitations too early, however, may result in guests forgetting to respond, so it is best to avoid leaving too much time between sending out invites and the RSVP deadline.

Following Up

If your RSVP deadline has passed and you are still waiting on responses, it is best to follow up with guests after a week. A friendly phone call or text is a polite reminder. You can also send a reminder the week before the RSVP deadline to ensure it is not missed. It is best to follow up with all non-responders at least two weeks before the wedding.

Finalising Details

Around two weeks before the wedding, you will need to connect with your caterers, venue, and other vendors to finalise the number of table settings, entrees, wedding favours, etc. This is also when you will want to start working on your seating plan.

What to Include on the Invitation

Be sure to clearly state the RSVP deadline on your invitations and wedding website. It is also a good idea to provide a few different ways for guests to respond, such as via post, email, or through your wedding website.

How to make a wedding invite form for requests: the cost

The cost of making a wedding invite form for requests can vary depending on several factors, including the type of invitation, the level of customisation, materials, sourcing, quality, and extras. Here is a breakdown of the costs to help you make an informed decision:

Online vs Printed Wedding Invitations:

Online wedding invitations are generally more flexible in terms of pricing and can accommodate almost any budget. They offer a wide range of designs, easy customisation, and convenience in sending them out to guests. Online invitations are also environmentally friendly as they eliminate the need for paper, printing, and shipping.

Printed wedding invitations:

On the other hand, traditional paper invitations and invitation suites are significantly more expensive. The cost of printing, paper, envelopes, and other materials can add up quickly. However, printed invitations can be a good choice if you want a tangible keepsake of your wedding invitation.

Sourcing Wedding Invitations:

When sourcing wedding invitations, you have several options, each with its own cost range:

• DIY wedding invitations: This option may seem cost-effective at first, but the cost can add up depending on the number of guests and materials used. It is also time-consuming, so ensure you have enough time for the DIY process.
• Online wedding invitation templates: Sending invitations through online platforms offers a range of designs, fonts, and layouts to choose from. The cost can be adjusted by adding or removing premium elements such as backdrops, custom stamps, and envelope liners.
• Stationery store: Stationery stores offer a variety of designs and materials but are generally more expensive, with a baseline cost of around $7 per wedding invitation.
• Design studio: Sourcing from a design studio allows for complete customisation but comes at a higher price. Design studios typically charge between $10-$30 per wedding invitation, and a package can start at $1,000.

Key Factors Impacting Wedding Invitation Costs:

Other factors that can influence the cost of your wedding invitations include:

• Quantity of invitations: The number of guests you invite will directly impact the cost. The more invitations you need, the higher the expense.
• Printing options: The quality of the invitation prints can significantly affect the overall price. The four main types of printing, from lowest to highest cost, are digital, offset/thermography, letterpress, and engraving.
• Customisation: Special customisation, such as calligraphy and hand-drawn designs, will increase the cost due to the additional time, labour, and approval required.
• Decorative elements: Add-ons like foil stamping, wax seals, belly bands, and rounded corners can enhance the appearance of your invitations but will also contribute to the total expense.
• Shipping and postage: Don't forget to account for shipping and postage costs, especially if you're sending invitations abroad or if they weigh more than an ounce.

How to make a wedding invite form for requests: the follow-up

So, you've crafted the perfect wedding invite, but now you need to follow up with your guests. Here's how to make a wedding invite form for requests: the follow-up.

Firstly, decide on the format. Are you going to use a digital form, or will you include a separate card with your paper invitation for guests to fill out and return? Digital forms are often more convenient and accessible, and they can be easily shared via email, social media, or a link. They are also easier to update, and you can use automation tools to send reminders. However, paper forms included with your invitation can be a more elegant option and maintain the aesthetic of your wedding stationery.

If you've opted for a digital form, there are several platforms you can use to create it, such as Typeform, Jotform, Paperform, or Greetings Island. These platforms offer customizable templates, and some even have specific wedding invitation form templates. You can also create your own form from scratch if you prefer. When creating your form, be sure to include fields for essential information such as the guest's name, attendance status, mailing address, number of guests, and any dietary restrictions. You can also include a section for song requests, as this is a fun way to involve your guests in the planning process and create a more personalized experience.

If you've chosen to include a paper form with your invitation, be mindful of the amount of space you have. You may need to keep it concise and limit the number of fields. In addition to essential information, such as name and attendance status, you could include a small section for song requests or any other personal touches you'd like to add. Be sure to provide clear instructions on how and when to return the form, and consider including a self-addressed envelope to make it easier for your guests.

Whether you choose a digital or paper form, it's important to be clear and concise in your wording. Make sure your form is easy to understand and fill out, but also includes all the necessary fields. It's also a good idea to give your guests the option to resubmit the form with updated information if needed, especially if they are unsure about bringing additional guests or have other uncertainties.

By following these steps, you'll be well on your way to creating an effective follow-up form for your wedding invite, ensuring a stress-free planning process and a memorable celebration.

Frequently asked questions