Special Stamps For Wedding Invites: Are They Necessary?

Wedding invitations are a special category of mail. They are often printed on thicker cardstock, may include three-dimensional details such as wax seals, and are sometimes designed in non-rectangular shapes. These factors can impact the cost of postage. The number of stamps you'll need depends on the weight of your invitation suite. If your invitation weighs more than one ounce but less than two ounces, you will need a two-ounce stamp. If it's over three ounces, it'll cost more. Square envelopes will also cost more. You can buy stamps for wedding invites at the post office or online.

Weight, size, and thickness matter

The weight, size, and thickness of your wedding invitations will determine the type and number of stamps you need. These factors will also affect the cost of postage.

In the US, a standard 73-cent stamp is sufficient for a letter weighing up to one ounce. This is roughly equivalent to four sheets of regular 8.5" x 11" paper in a rectangular envelope. The envelope must be at least 5" long and 3.5" wide, with a maximum size of 11.5" x 6 1/8". When sealed, the envelope should not be more than 0.25" thick.

However, wedding invitations are often printed on thicker cardstock and may include three-dimensional details like wax seals. They may also be designed in non-rectangular shapes, such as circles or squares. These factors can increase the weight, size, and thickness of the invitation, requiring additional postage.

For example, if your invitation is over one ounce, you will need to add a 20-cent stamp to your first-class stamp. Square-shaped invitations, regardless of weight, require a 70-cent stamp because they cannot go through the sorting machine and must be hand-cancelled.

If your envelope is thicker than 0.25" at its thickest point, it will also need to be hand-cancelled, incurring an additional cost. This may happen if you include a ribbon tie or other embellishments that create a bump in the envelope.

To ensure you use the correct postage, it is recommended to take a fully assembled invitation to your local post office for weighing and measurement. They can advise you on the correct number and type of stamps required.

In summary, the weight, size, and thickness of your wedding invitations are important considerations when choosing stamps. By taking into account these factors and consulting with your local post office, you can ensure your invitations arrive safely and on time to your guests.

Save the dates and RSVP cards

Save the date cards are optional and are sent out between 6 to 12 months before the wedding. They are usually sent before the wedding invitations and are meant to notify guests to keep the date free. The cards should include the names of the couple, the date, the location (if known), and a comment to let invitees know that a formal wedding invitation will follow.

RSVP cards are usually included with the wedding invitation. They should include the names of the guest or guests, an envelope to return the response, an email or website link to respond, the option to accept or decline, and any dietary requirements. The deadline to respond should be set for 2 to 3 weeks before the wedding date.

When it comes to postage for save the date and RSVP cards, it is generally recommended to include stamps for returning the responses. This is considered proper etiquette and makes it more convenient for your guests to respond promptly. The cost of postage can add up, especially if you have a large number of invitations. To save on costs, some couples choose to use online RSVP services through wedding planning websites or include a phone number or email address for responses. Another option is to use RSVP postcards, which typically have a lower postage rate than standard letters.

It is important to consider the weight, size, and thickness of your cards when determining postage. Standard postage rates may not apply if your cards are heavier or larger than usual. Taking a sample of your card and envelope to the post office can help you determine the correct amount of postage required.

Forever stamps

The United States Postal Service (USPS) offers Forever Stamps with wedding themes, which never expire regardless of changes in postage rates. These stamps are valid for 1-ounce wedding mailings, though some wedding invitations require 2-ounce stamps. Each Forever Stamp will always be equal in value to the current first-class mail 1-ounce price (as of July 14, 2024, this was $0.73). Stamps are sold as sheets or booklets of 20 self-adhesive stamps.

There are several Forever Stamp designs with a wedding or love theme. For example, the 2024 "Love" stamp series features cats and dogs with hearts, while the Celebration Blooms stamp features an abstract floral arrangement. Older designs are still valid, so you can also find stamps featuring birds, orchids, and other romantic motifs.

You can buy Forever Stamps online from Amazon, eBay, or Etsy, or directly from the USPS.

Hand-cancelling and hand-processing

Check with Your Postmaster:

Before applying any stamps, assemble a mock-up of your invitation, complete with all inserts and embellishments. Bring it to the post office to be weighed and checked by a postmaster or USPS employee. They will determine if your envelope is too bulky for machine processing and advise on the required postage based on weight.

Purchase the Correct Postage:

Buy a combination of stamps or a single custom stamp that meets the required postage. For example, if your envelope weighs up to 1 ounce, a $0.63 first-class stamp is sufficient. However, if it requires hand-cancelling, you'll need additional postage (e.g., $0.76 total). Remember that hand-cancelling usually incurs an extra cost (around $0.21 to $0.24).

Organise Your Invitations:

Devise a strategy to organise your invitations. You can sort them by family and state, alphabetically, or according to your guest list. Grouping them in clear plastic bags of 10 can make counting and ensuring no one is missed easier. Separate international invitations and fill out the necessary customs documents beforehand.

Know Your Post Office Policy:

Post office policies for hand-cancelling vary. Some may not charge for the first 25 to 50 invitations, while others may have a small fee (5 to 25 cents) for each additional invitation. Be sure to check their policies to avoid unexpected charges.

Hand-Cancelling Process:

Now, you're ready to hand off your invitations at the post office. Try to go during off-peak hours to avoid crowds and ensure a smooth process. If possible, hand-cancel the envelopes yourself, or ask a postmaster or employee to do it for you. To ensure nothing is missed, print "Hand Cancel" in the upper left corner of your envelopes, opposite the stamps.

Non-machinable elements

Wedding invitations are often printed on thicker cardstock, include three-dimensional details such as wax seals, and are sometimes designed in non-rectangular shapes such as circles and squares. These characteristics may require additional postage and non-machinable stamps.

• Size and Shape: Non-standard envelope sizes and shapes, such as squares or circles, may require non-machinable stamps. For example, square envelopes that are under 6 1/8" x 6 1/8" in size are considered non-machinable. Additionally, envelopes that exceed certain dimensions, such as over 11 1/2" in length or over 6 1/8" in height, are also classified as non-machinable.
• Thickness and Rigidity: Envelopes that are too thick or rigid may require non-machinable stamps. This includes envelopes with non-paper closures like clasps, buttons, or wax seals. If the envelope is thinner than 1/4" at its thickest point, it can generally pass through the sorting machine without issue.
• Weight: Wedding invitations that include multiple pieces or heavier cardstock may weigh more than one ounce, requiring additional postage. The weight limit for standard postage varies, but typically, letters weighing over one ounce are subject to additional charges.
• Contents: Envelopes containing items that could be damaged by postal machines, such as books or CDs, are considered non-machinable.

It's important to note that the requirements and regulations for non-machinable mail can vary by region and postal service. It is always a good idea to check with your local postal service for the most accurate and up-to-date information.

Frequently asked questions