Rhiannon Hendricks
Planning a marquee wedding can be a complex process, but it offers unparalleled flexibility in terms of location and the ability to create bespoke celebrations. When deciding where to put a wedding marquee, there are several factors to consider. Firstly, the available space and number of guests will determine the size of the marquee. The ground should be as flat and level as possible, with easy access for suppliers and guests. Consider the views and backdrop for your celebrations, and whether the marquee will be shaded or benefit from sunlight throughout the day. Check for underground pipes or cables and ensure there is room behind the marquee to hide facilities like generators and catering equipment. Marquees can be placed in stately homes, fields, gardens, or even on hired land, each presenting its own set of considerations.
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What You'll Learn
Site suitability: Is the ground flat, accessible, and dry?
Site suitability is an important consideration when planning a marquee wedding. The ground should ideally be flat, accessible, and dry.
Firstly, let's talk about the flatness of the ground. Very few sites are perfectly flat, and a certain degree of unevenness or slope is to be expected. However, flatter ground is preferable as it will make setting up the marquee easier and ensure a more stable structure. Consider the type of flooring you want for your marquee and whether it requires a level surface. For example, coir mat flooring typically requires a flat, even, and firm ground, while wooden flooring may be more suitable for uneven or slightly sloped surfaces.
Next, accessibility is crucial. Ensure that the site is easily accessible for both your guests and suppliers. Consider parking options and the distance guests may have to walk to reach the marquee. If the ground is uneven or prone to getting muddy, think about how this might impact supplier vans getting stuck. Walk the ground yourself to get a sense of how accessible it is, and don't rely solely on photographs.
Finally, it is important to consider the dryness of the ground. Marquee weddings are often held outdoors, and while a marquee can provide protection from the rain, a wet ground can impact the overall experience. Consider the time of year and the likelihood of rain, and choose a site that is not prone to getting boggy or waterlogged.
To ensure site suitability, it is highly recommended to arrange a site visit with your marquee company. They can assess the ground conditions, take measurements, and advise on the best options for your wedding.
By considering these factors and working closely with your marquee company, you can ensure that your wedding marquee is set up on a suitable site that meets your needs and expectations.
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Orientation: Face south or southwest for all-day sun
If you want your wedding marquee to benefit from the sun throughout the day, you should orientate it to face south or southwest. This will ensure that the outdoor area in front of the marquee remains sunny and is not shaded by the canopy. This is ideal if you want to make the most of an outside terrace or a chill-out area for your guests.
When choosing a site for your marquee, it is important to consider the terrain and the impact of the weather. The flatter the ground, the better, although a certain degree of unevenness and slope is to be expected. If it has been raining, consider whether the ground might become boggy and impact vehicle access for suppliers. It is also important to check that the ground is suitable for securing the marquee, as poles are typically secured with long metal stakes.
In addition to the orientation of the marquee, you should also consider the views and backdrop that the site will provide. You should also ensure there is room behind the marquee to hide facilities such as generators and catering equipment from view. If possible, choose a site with beautiful surroundings that will enhance your celebrations and provide a stunning background for photographs.
When planning a wedding marquee, it is important to consider the needs of your suppliers and guests. Ensure that the site is easily accessible for both, with adequate parking available. Think about whether suppliers will need to carry heavy equipment across the site and whether there is a suitable space for them to set up and take breaks. Finally, don't forget to check that your chosen site has the necessary facilities, such as electricity, water supply, and toilets.
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Amenities: Power, water, toilets, and catering
When it comes to amenities, there are several key considerations to keep in mind when planning a wedding marquee: power, water, toilets, and catering.
Power
A reliable power supply is crucial for a wedding marquee, especially with all the lighting, music, and catering equipment that needs to be powered. Generators are a popular choice as they provide an independent power source and can be used in various locations, both indoor and outdoor. They come in different sizes and power capacities, allowing you to choose one that meets your specific needs. However, generators can be noisy and may emit exhaust fumes, so safety considerations like fuel storage and ventilation are important. Battery packs offer a portable, silent, and greener alternative, but they may not provide sufficient power for extended periods or high-power demands.
Water
Water supply is another essential amenity for your wedding marquee. This is particularly important if you plan to have portable toilets that require water for flushing. Additionally, ensure you have enough water for your catering needs, as some caterers may require a water supply to set up their kitchens.
Toilets
Toilets are a vital amenity for your wedding marquee, and the number you'll need depends on the size of your guest list. As a rule of thumb, for events with more than 150 guests, it is recommended to have three toilet cubicles for women and one for men, plus urinals. Portable toilets are a common choice for marquee weddings, and they function similarly to home toilets but have a holding tank for waste. These tanks contain chemicals to help break down waste, kill germs, destroy smells, and reduce toilet paper.
Catering
Catering is an important aspect of your wedding marquee, and the good news is that you have a lot of flexibility when it comes to food options. Many caterers can bring their own kitchens and set them up according to their preferences. However, ensure you discuss your power and water requirements with your caterer beforehand, as they may need access to these amenities to prepare meals.
By carefully considering these amenities and working with experienced suppliers, you can ensure that your wedding marquee has everything your guests need to celebrate your special day comfortably.
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Space: Enough room for marquee, facilities, and parking
Space is a crucial consideration when choosing a location for your wedding marquee. You will need enough room for the marquee itself, as well as for facilities and parking.
Firstly, consider the size of the marquee you will need. As a rough guide, for 100 seated guests with room for dancing, you will require a minimum area of 25m x 20m. It's important to ensure that the ground is flat and level; while few sites are perfectly flat, the flatter it is, the better. Walk over the ground yourself to get a feel for the space, and consider bringing a chair to sit down and imagine yourself and your guests dining and socialising. If it doesn't feel right, it's probably not the ideal spot.
In addition to the marquee, you will need space for facilities such as toilets, catering, and electrical supply. It is advisable to position these behind the marquee to keep them out of sight. Opaque canvas walls along the back of the marquee can screen these facilities while providing a neutral backdrop for flowers or a top table. You may also require a smaller tent or room for entertainment staff, such as a DJ or band, to use as a green room.
Easy access to the site for guests and suppliers is essential. Consider whether there is a nearby drop-off point and adequate parking. If you are hiring a field or outdoor location, think about whether the ground gets boggy after rain, as you don't want supplier vans getting stuck. Ensure that there is room for any supplier vehicles to manoeuvre and unload heavy equipment.
When choosing a location, keep in mind that marquees can be affected by the elements. Consider the direction of the sun; if the marquee faces south or southwest, for example, the outside area will benefit from sunlight throughout the day. Also, be mindful of potential issues such as overhead power lines and underground pipes that could be affected by the marquee stakes.
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Marquee type: Conservatory, clear-span, tipi, or pole tent?
When it comes to marquee weddings, the possibilities are endless. You can choose a stately home, a festival-like field, or even your own backyard. Marquee weddings offer a blank canvas to bring your vision to life and make it a memorable celebration. Now, let's dive into the different types of marquees and how they can influence your wedding planning:
Conservatory Marquees
Conservatory marquees, also known as greenhouse or garden tents, feature a black metal frame and clear sides, allowing you to showcase the surrounding views. They work well in various settings, especially if you want to highlight the natural scenery. These marquees are typically more expensive, but they don't require additional draping, saving you some costs there. Conservatory marquees provide a formal and elegant atmosphere for your wedding.
Clear-Span Marquees
Clear-span marquees are constructed with an aluminium frame and white PVC walls and roofs. One of their distinctive features is the absence of internal poles or external guy ropes, providing unobstructed space within the marquee. The walls and roofs can be interchangeable, offering clear, conservatory-style options or even Georgian windows for a popular vintage look. Clear-span marquees provide a lot of flexibility in terms of styling and are highly favoured by wedding designers due to their customisability.
Tipi Marquees
Tipi marquees, also known as Teepee or Kata tents, are unique and quirky. They resemble giant wigwams, often made with brown canvas over wooden poles and a central fire. While they have a simple structure, they can be incredibly romantic and bohemian with the right touches, such as incense, candles, and soft furnishings. Tipi marquees are ideal for couples seeking a fairy-tale-like atmosphere for their wedding.
Pole Tents
Pole tents, also known as traditional canvas pole marquees, have wooden central and side supporting poles with external guy ropes. They are similar to circus marquees in structure and are less common for weddings nowadays due to maintenance challenges. However, when adorned with bunting, fairy lights, or custom roof drapes, they can create an elegant and whimsical atmosphere. Pole tents are perfect for couples who want a classic and timeless look for their wedding.
When choosing between these marquee types, consider factors such as your preferred aesthetic, guest list size, climate, location, and budget. Each type of marquee has its own charm and will influence the overall ambiance of your wedding. Discuss the specifics with your marquee company, caterers, and wedding designers to ensure a harmonious celebration that reflects your vision.
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Frequently asked questions
There are several factors to consider when choosing a location for your wedding marquee. Firstly, you need to ensure that the available space is large enough for your marquee. Secondly, consider whether the ground is flat and level enough for a marquee. Thirdly, check that there is good access to the site for your suppliers, guests, and in case of emergency. Finally, think about the direction in which the marquee will face to make the most of the sunlight and views.
As a rough guide, for 100 seated guests with room for dancing, you will need an approximate minimum area of 25m x 20m.
In addition to the size and flatness of the ground, you should also consider whether there is good access to the site for suppliers and guests. It is also important to check that there are no underground pipes or cables that could be affected by the marquee stakes.
If you want to make the most of an outside terrace or chill-out area, consider facing your marquee south or southwest. This will ensure that the area is not shaded by the canopy and will benefit from sunlight throughout the day.
