Deborah Chan
When it comes to wedding invitations, there are a few different ways to include reception information. Some couples choose to include an insert card with the reception details, while others put the information directly on the invitation itself. If the reception is at a separate venue from the ceremony, it's a good idea to include the name and address of the venue, as well as the start and end times. Directions or transportation information can also be helpful for guests. For more casual invitations, it's common to simply say reception to follow without providing additional details. Ultimately, the most important thing is to provide guests with the information they need to plan their attendance.
| Characteristics | Values |
|---|---|
| Location | Same card as the wedding invitation or on a separate insert card |
| Timing | Include the time if the wedding reception is not immediately following the ceremony |
What You'll Learn
Include the full address and contact details for the venue
Including the full address and contact details of your wedding venue on your invitation is essential, especially if your venue is off the beaten track. This will ensure your guests can find the location with ease and not get lost on their way.
The full address should include the name of the venue, the street address, and the postcode. You may also want to include brief directions, the venue's website, and any other pertinent information, such as parking availability and overnight parking options.
If your ceremony and reception are at the same venue, you can simply write "and afterward at the reception" or "reception immediately following." However, if your ceremony and reception are at separate venues, include the reception venue's full address on a separate card, along with the start and end times.
> The Cwrt Bleddyn Hotel and Spa
> Llangybi,
> Usk
> NP15 1PG
If you are concerned about the invitation becoming too wordy, you can include the full address on an insert card. This will also help keep costs down, as additional cards may increase the weight of the invitation, resulting in higher postage fees.
Including all the necessary details will help your guests plan and prepare for your big day, ensuring their comfort and a timely arrival.
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Outline parking arrangements
When it comes to wedding invitations, it's important to give your guests all the information they need to plan and prepare for your big day. This includes parking arrangements, especially if parking is limited or tricky to find. Here are some tips and suggestions for outlining parking arrangements in your wedding invitations:
Include a Details Card:
Create a separate details card that accompanies your main invitation. This card can include all the extra information your guests need, such as parking arrangements, accommodation options, transport details, dress code, and any other relevant logistics. This helps keep your main invitation concise while still providing guests with all the necessary details.
Provide Clear Parking Information:
On your details card, clearly mention the parking arrangements at the venue(s). For example:
- "Parking around the church and village is limited. We recommend parking in Ton Road."
- "Cars may be left at the New House overnight, but must be collected by 10 am the following morning."
- "Complimentary parking is available at a private lot adjacent to the club."
- "For your convenience, parking and a shuttle service will be provided. Please park at [address] and shuttle buses will bring you to and from the reception throughout the event."
Consider Including Directions or a Map:
If your venue is off the beaten track or difficult to find, consider including brief directions or a simple map on your details card. You can also provide the website address of the venue if it has useful information, maps, or directions. This will help your guests locate the parking area and venue more easily.
Mention Any Transport Arrangements:
If you are providing transport for your guests, such as a shuttle service between the ceremony and reception venues, include those details as well. Mention the pick-up and return times, and any relevant locations. For example:
"Shuttle buses will be provided from the ceremony to the reception venue, with pick-ups every 30 minutes starting at 5 pm."
Keep It Consistent:
Ensure that your parking and transport information is consistent across all your wedding stationery. Use the same wording and format on your details card, wedding website, and any other communication with your guests. This avoids confusion and ensures everyone has access to the same information.
Remember, the key is to provide clear and concise information about the parking arrangements so that your guests can plan their travel and arrive at your wedding without any hassles.
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Mention any transport provided for guests
When planning your wedding, it is important to consider how your guests will get to and from the ceremony and reception venues, especially if the locations are remote or your guests are traveling from out of town. Providing transportation for your guests can be a thoughtful gesture and can also help ensure that everyone arrives on time.
If you are planning to provide transportation for your guests, this information should definitely be included in your wedding invitation suite. This is typically included on a details card, which can also include information such as the dress code, RSVP details, and an overview of the day's timeline. Providing clear and concise information about the transportation options will ensure your guests feel informed and welcomed.
"Guests will be chauffeured between the ceremony and reception venues. Please look out for the vintage-style buses departing from the church at 4:30 pm sharp."
"A shuttle service will be provided for guests, running between the hotel and the vineyard every hour, starting at 2 pm. The last shuttle will depart the vineyard at midnight."
"A funicular train will whisk you up the mountain to the ceremony site. Please arrive at the base station by 3 pm for the first journey. Return trips will run every 30 minutes."
"For those joining us on the boat cruise reception, we will be providing a shuttle to the dock, leaving the car park at 6 pm. Please ensure you have your sea legs ready!"
Remember to include any relevant timing information, especially if there are specific departure times that guests need to be aware of. You may also want to include a contact number for the transport provider in case of any last-minute changes or issues.
Providing transportation can be a wonderful way to ensure your guests feel taken care of and it can also add a unique and memorable touch to your special day.
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Add accommodation options
If you have reserved hotel room blocks for your out-of-town wedding guests, it is important to communicate this information clearly so your guests know how to book. You can include this information on a separate insert or card with the header "Accommodations" to give it the attention it deserves. The insert should ideally be separate from reply, directions, or reception cards.
> For your convenience, a block of rooms has been reserved at [name of hotel] in [city]. When calling to make your reservation, please mention the [your last names] wedding to receive a discounted rate. Please call [hotel's phone number] to book your room(s) by [date].
If you have a wedding website, you can include the accommodation information there and then include your wedding website link on a separate insert card along with your wedding invitation. Here is an example of what to include:
> For more information about travel and accommodations, please visit our wedding website: [website address]
If your wedding venue has accommodation available, they may be able to offer your guests a preferential room rate. If rooms are limited at your venue, be sure to let your wedding party know first. You can include this information on your accommodation insert card.
It is also helpful to offer 2-3 alternative accommodation options that are not too far from your venue, especially if rooms at your venue are limited or get booked up by your wedding party. Be careful not to provide too many options, as most people will do their own research.
If your wedding venue does not have accommodation available, you can still provide suggestions for nearby hotels. Here is an example of what to include:
> There is a wide selection of hotels near the venue. Recommended options include [hotel name] or [hotel name]. As accommodation is in high demand in [town/city], we recommend booking early.
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State if the venue is cashless
When including reception details on your wedding invitation, it is important to consider all the pertinent information your guests will need to know. One such detail is whether the venue is cashless or not. Here is some guidance on how to communicate this effectively:
If the venue you have chosen for your wedding reception does not accept cash payments, it is important to explicitly state this on your invitation. This detail should be included in the reception information section to ensure guests are aware and prepared. A clear and concise way to convey this is by simply stating, "We kindly request a cashless environment for our special day. Please be advised that the venue, [Venue Name], is a cashless establishment." This direct approach ensures guests are aware that they will not be able to use cash for any purchases at the venue.
You may also want to provide a brief explanation as to why the venue is cashless, especially if it is for the convenience and security of your guests. For example, you could add, "The venue operates a cashless system to ensure a seamless and secure experience for all our guests, with efficient digital transactions." This provides guests with additional context and highlights the benefits of a cashless environment.
It is also helpful to include practical information about alternative payment methods accepted at the venue. For instance, "Please note that the venue accepts all major credit and debit cards, as well as mobile payments such as [list accepted methods]. This ensures guests are aware of the options available to them and can plan accordingly, especially if they are not accustomed to cashless environments.
If there are specific instructions or procedures for using these alternative payment methods, be sure to include them as well. For mobile payments, guests may need to download an app or register beforehand. You could say, "To facilitate mobile payments, we encourage you to download the [App Name] app prior to the event to ensure a smooth transaction process during the reception."
By providing clear and detailed information about the cashless nature of the venue, you are ensuring your guests are well-informed and prepared. This attention to detail will be appreciated by your guests and contribute to a seamless and enjoyable celebration for all. Remember to keep the language concise and direct, and include only the most relevant information to avoid overwhelming your guests with unnecessary details.
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Frequently asked questions
You can include this information on a separate reception card, or on the invitation itself if there is room. You can use wording such as "and afterward at the reception" or "reception immediately following".
You should include the name and address of the reception venue, as well as the start and end times if applicable. It is also helpful to include directions or a map, especially if the venue is off the beaten track.
Yes, it is helpful to include parking information, especially if parking is limited or tricky to find. If you are providing transport for guests between the ceremony and reception venues, include those details as well.
