The Ultimate Guide To Wedding Invitation Inserts

Wedding invitation inserts are a great way to provide guests with additional information about your big day. They can include anything from RSVP cards and envelopes to wedding website cards, reception cards, directions, and even accommodation suggestions. These inserts are especially useful for destination weddings or weddings with multiple events, ensuring that guests have all the details they need to attend and enjoy the celebrations. While some inserts are considered essential, others are optional, depending on the specific needs and formality of the event.

RSVP card and envelope

The RSVP card and envelope are essential components of a wedding invitation suite. They allow guests to respond promptly and accurately, helping the couple finalise their guest list, confirm catering numbers, and arrange seating. Here are some tips and suggestions for the RSVP card and envelope:

Format and Content

The RSVP card can include blanks for guests to fill in their names and the number of attendees or, alternatively, the card can confirm the number of seats reserved for them. If you want to keep things traditional, include a self-addressed envelope with a stamp and a deadline for responses. If you want to save on postage, you can use a postcard format for the RSVP.

Digital Option

If you are tallying responses online via a wedding website, you can forgo the RSVP card, although it is still a good idea to include physical RSVP cards for older guests or those who are not tech-savvy. For small, intimate weddings, guests can also RSVP directly to the couple without the need for a card.

Design and Customisation

RSVP cards can be customised to match the theme and colour palette of your wedding. You can include a colour palette with swatches or even a customised map with directions to the venue. There are many ways to have fun with the design of your RSVP cards and make them a creative element of your invitation suite.

Practical Considerations

When budgeting for your wedding invitations, keep in mind that the more cards and inserts you include, the higher the costs for printing and design will be. It is also important to consider the weight of your envelope; a heavier envelope may require additional postage. Finally, if you are hand-writing addresses, consider using an envelope moistener to make the task easier.

Wedding website card

A wedding website card is an insert that can be included in a wedding invitation. It is a separate card that provides the URL for the wedding website, which contains all the necessary wedding-related information such as dress code, registry, and other details.

Including a wedding website card in the invitation suite is a convenient way to direct guests to a centralised source of information. This is especially useful if not all the wedding details have been finalised, as guests can refer to the website for updates. It is also a good way to provide information on pre- and post-wedding events, travel and accommodation options, and dress codes for various events.

The wedding website card can be designed to match the theme and aesthetic of the wedding. It can be customised with colours, fonts, and even a monogram or illustration of the wedding venue. The card can be included in the invitation suite along with other inserts such as RSVP cards, reception cards, and directions cards.

Creating a wedding website and providing guests with a physical card containing the URL ensures that guests have easy access to all the information they need to plan their attendance and participate in the celebrations.

Reception card

A reception card is a traditional way to convey information about the festivities occurring after the wedding ceremony, especially if the reception is at a different location from the ceremony. It is also the most etiquette-correct way to inform your guests about the change of location.

If you're short on space on your invitation card, a separate reception card can help keep it clean and uncluttered. You can include the reception venue name and address, along with the start time of the event. You can also add graphic elements like icons, vectors, or illustrations to your reception card.

• "The celebration continues with cocktails, dinner and dancing"
• "Please join us for drinks, dinner and merriment"
• "Celebrate. Please join us for drinks, dinner and dancing"
• "And afterward, at the reception [location]"
• "Reception to follow [location]"
• "Reception immediately following [location]"
• "Cocktails, dinner and dancing to follow [location]"

If your reception won't immediately follow the ceremony, be sure to include the start time so guests know what to expect.

Pre- or post-wedding events card

A pre- or post-wedding events card is a great way to provide your guests with extra information about your wedding without crowding the main invitation. This is especially useful if you are having a destination wedding or a wedding weekend with multiple events. Here are some tips and suggestions for what to include on this insert:

Date, Time, and Location

Include the date, time, and location of any pre- or post-wedding events that won't have their own separate invitations. For example, you could invite guests to a welcome party the night before the wedding, providing the date, time, and location.

Dress Code

If there is a specific dress code for any of the pre- or post-wedding events, be sure to include that information on the insert. This is especially helpful if there are multiple events with different dress codes.

Travel and Accommodation Information

If your wedding is at a destination, or you have guests travelling from out of town, it is helpful to include travel and accommodation information on the insert. This could include the name and address of the hotel where you have reserved a block of rooms, as well as any relevant booking deadlines. You could also include information about the nearest airport and transportation options.

Schedule or Itinerary

If you have multiple pre- or post-wedding events, you may want to include a schedule or itinerary for your guests. This helps them know what to expect and plan their time accordingly.

RSVP Information

If you are hoping to get an RSVP count for any of the pre- or post-wedding events, be sure to include that information on the insert. You can include an RSVP card with the invitation or provide an email or phone number for guests to respond to.

Remember, the pre- or post-wedding events card is a great way to provide your guests with extra information and ensure they feel welcomed and prepared for your wedding celebrations. Keep the information clear and concise, and don't overload the insert with too much text.

Accommodations card

An accommodations card is a type of insert included in your wedding invitation envelope. It is typically sent to every wedding guest and informs them about lodging and accommodation options. This is especially useful if you have guests coming in from out of town or if you're having a destination wedding.

• The hotel name and address
• Details of the block of rooms reserved, including any group codes or names
• The date by which rooms must be reserved
• The hotel's website and/or phone number
• Transportation information, if a shuttle is provided

You may also want to include a deadline for making reservations, but this is optional. If you're covering your guests' accommodations, it's proper etiquette to indicate that on the card as well.

• Abstract Accommodation Card: Simple yet elegant, with an easy-to-read font
• Fall Wedding Accommodation Card: Tasteful embellishments with ample space for details
• There Will Be A Party Accommodation Card: Bold font with a cheeky message
• Floral Accommodation Card: Watercolor-esque ivory blooms with a hint of pink, with plenty of room for accommodation info
• Gilded Where to Stay Accommodation Card: Sparkling foil-pressed foliage design with space for guest information
• Monochromatic Accommodation Card: Bold, modern typography on a stark white background

Frequently asked questions