The Wedding Invitation Suite: What To Include

A wedding invitation packet should include the invitation itself, an RSVP card, and an addressed and stamped envelope for guests to return their responses. It's also a good idea to include a map or directions to the venue, details of any accommodation options, and information about the reception, including the time and location if it's at a different venue from the ceremony. Some couples also include a wedding website address where guests can find more information, and details of the dress code.

RSVP card and envelope

The RSVP card and envelope are essential components of a wedding invitation packet. The RSVP card allows guests to confirm their attendance, while the envelope facilitates the return of the card to the couple. Here are some detailed instructions and considerations for assembling this part of the invitation:

The RSVP Card

The RSVP card should be straightforward and include the following:

• A clear request for a response, such as "Please respond by [date]."
• Space for guests to write their names and the number of people attending.
• If offering meal choices, include checkboxes or a similar format for guests to indicate their preferences.

The RSVP Envelope

The RSVP envelope has a specific purpose and should be prepared as follows:

• It should be small and designed to fit the RSVP card only.
• Include a stamp on the envelope to make it easier for guests to respond.
• Pre-address the envelope with your address to ensure prompt delivery of responses.
• Consider numbering the cards and envelopes to easily match responses with your guest list, especially if you anticipate challenges reading handwriting.

Remember, the RSVP card and envelope are crucial for confirming your final headcount with the venue and caterer. Ensure these elements are included in your wedding invitation packet to make it convenient for your guests to respond.

Reception card

A reception card is an optional but important part of a wedding invitation packet. It is especially useful if your wedding reception is at a different location from the wedding ceremony.

The reception card should include the location of the reception, the address, and the time. If the reception is before 1 pm, the first line of the card should say 'Breakfast Reception.' If it is after 1 pm, simply write 'Reception'. If you want to indicate a sit-down meal, the first line should read 'Dinner Reception'.

If you want to specify that the reception is adults-only, this can be communicated through word-of-mouth and by the names addressed on the invitation. If you do want to include this information on the reception card, it should be the last line.

The reception card can also include meal choices, such as chicken, fish, steak, or vegetarian options. This is helpful for guests with dietary restrictions or preferences.

The reception card is a great place to include additional details about the wedding, without overcrowding the actual invitation. It can be designed to match the style and colour scheme of the invitation, creating a cohesive and elegant look for your wedding stationery.

Directions

When including directions, it's crucial to use a legible font to ensure your guests can easily read the information. You can also include a custom map or a weekend map as a fun and intimate touch. This adds a unique element to your invitation packet and serves as a keepsake for you and your guests.

Additionally, consider including extra information about the venue, such as parking instructions or a list of things to do in the area. This will be especially useful for guests who are travelling from out of town.

If your wedding spans a whole weekend with multiple events, you can also include a weekend events card with a full itinerary. This ensures that your guests know what to expect and can plan accordingly.

• Use a legible font for the direction card.
• Consider including a custom map or a weekend map for a unique touch and as a keepsake.
• Provide extra venue information, such as parking instructions.
• If your wedding has multiple events over a weekend, include a weekend events card with a full itinerary.
• Ensure that all information is accurate and up-to-date.
• Double-check the spelling of road names and venue details.
• Consider the design and layout of the direction card to ensure it complements the rest of your invitation packet.

Weekend events card

A weekend events card is a great way to give your guests a full itinerary and let them know what to expect from the wedding weekend. It is especially useful for those travelling from out of town, and it can be included in the wedding invitation suite.

The card should include all the wedding weekend activities, such as welcome drinks, an after-party, and a day-after brunch. It can also include hotel recommendations, room blocks, and transportation locations and times. If any wedding activities are adults-only, this is the place to mention it.

You can add a custom touch with a weekend timeline card, featuring a whimsical hand-painted map. This will be a lovely keepsake for your guests. You can also include a welcome letter with the timeline, and a QR code for easy access to the wedding website and other details.

The weekend events card is a nice way to give your guests a comprehensive overview of the wedding weekend, so they can plan their time and know what to pack.

Accommodations card

An accommodations card is a great way to let your guests know that you care about them flying in for your wedding day and have made plans accordingly. It is also a good way to let guests know about lodging, where you have reserved rooms, or shuttle options.

If you have reserved a hotel room block in a specific locale for your out-of-town guests, an accommodations card can help those who are not tech-savvy figure out which rooms to select so that they are with the wedding party.

There are a few key details that you should include on your accommodations card:

• The hotel and its address
• The block of rooms reserved (this may include a group code or group name)
• The date the rooms must be reserved by
• The hotel’s website and/or phone number
• Transportation information, if a shuttle is provided

You may also want to include the following details:

• The name and address of a bed and breakfast or other lodging opportunities
• The deadline for making reservations
• Information regarding whether you are covering your guests' accommodations

There are many different styles of accommodations cards to choose from, including:

• Abstract
• Floral
• Gilded
• Monochromatic
• Minimalist
• Rose gold

You can also completely personalise your accommodations card by opting for a digital download that you can edit to fit your desired wording, font, line, and character spacing.

Frequently asked questions