Guide To Including Wedding Website Details On Invites

Wedding websites are a great way to provide guests with all the information they need to know about your big day. From directions to the ceremony, your wedding registry, dress code, guest accommodations, and more, it's a one-stop shop for all the details of your wedding. But how do you let your guests know about your wedding website? The best way is to include the URL on your wedding invitations. This can be done by adding a separate enclosure card or simply including the link at the bottom of your invitations. This way, your guests have all the information they need in one place and you maintain your privacy.

Why reference your wedding website on the invitation

A wedding website is a great way to communicate all the essential and exciting details about your wedding to your guests. From directions to the ceremony, your wedding registry, dress code, guest accommodations, photos, and more, it's a central hub of information for your loved ones.

It's a Time-Saver

Including your wedding website link on your invitations is the quickest and most efficient way to share it with your guests. It saves time compared to sharing the details via text, word-of-mouth, or social media, which can be time-consuming and may cause confusion about who is and isn't invited.

Privacy

Adding the website link to your invitations ensures that only your invited guests will access the information. This maintains your privacy and helps avoid any potential confusion or mishaps.

Convenience for Guests

Your wedding website provides guests with a single, organized space to refer to for all the wedding details. This is especially helpful for guests who need to make travel plans, schedule time off work, or arrange childcare. They can easily access everything they need to know in one place, at their convenience.

Online RSVPs

By referencing your wedding website on the invitations, guests can quickly and easily RSVP online. This allows you to easily track responses and manage your guest list in one convenient place. It also saves time and effort for your guests, as they can respond with just a few clicks.

Share Additional Information

A wedding website is the perfect place to include information that may not fit or be appropriate for your invitations. This includes venue directions, travel and accommodation suggestions, dress codes, FAQs, and more. It ensures your guests have all the details they need to plan their attendance and participation in your special day.

In summary, referencing your wedding website on your invitations is a modern and practical approach that makes it convenient for both you and your guests to access and share information about your wedding. It helps create a seamless and well-organized experience as you count down to your big day!

Where to include the link on the invitation

There are several options for where to include your wedding website link on your invitations. Here are some suggestions:

On a Separate Enclosure Card

If you're sending traditional paper invitations, you can include a separate enclosure card with your wedding website details. These cards are typically smaller than the invitations and are commonly known as "wedding website cards", "wedding enclosure cards", or "wedding insert cards". Using a separate card can help you maintain a formal tone, and it will also give you more space for additional information and wording.

At the Bottom of the Invitation

Alternatively, you can simply include the link to your wedding website at the bottom of your invitations with a short sentence. This option is more cost-effective and can be applied to both paper and digital invitations. If you're using online invitations, your guests can click the link and be directed to your website. Some wording examples for this option include:

• "For more information, visit: (insert URL)"
• "For event details and to RSVP, visit: (insert URL)"
• "For more wedding details, head to: (insert URL) using the passcode (insert code)"
• "Please RSVP by (RSVP deadline) at: (insert URL)"

On a Details Card

Another option is to include your wedding website URL on a details card, which is an additional piece of your invitation suite used to communicate extra details to your guests. A details card can be used to provide multiple pieces of information on one card, such as travel information, requested attire, and other fine points that your guests should know before the wedding day.

On a Wedding Website Card

If you want your invitation to maintain a formal tone while also taking advantage of modern technology, you can add a wedding website card to your invitation suite. This card serves the sole purpose of sharing your website URL and is a great choice for couples who want to provide a direct link to their website.

How to word the invitation

There are a few different ways to include your wedding website on your invitations. Here are some options:

• Enclosure card: If you're sending traditional paper invitations, you can include a separate enclosure card with your wedding website details. These cards are typically smaller than the invitations and are known as "wedding website cards", "wedding enclosure cards", or "wedding insert cards". This option can help you maintain a formal tone and gives you more space for your wording.
• Invitation link: Alternatively, you can simply include the link to your wedding website at the bottom of your invitations with a short sentence. This option is more cost-effective and less formal, and can be applied to both paper and digital invitations. Don't forget to include any password and RSVP details.
• Save-the-date cards: You can also include your wedding website URL on your save-the-date cards, which are usually sent out 4-6 months before the wedding. This is a great way to share the website with your guests as quickly as possible. The template you choose will guide you on where to place the URL, but it's usually listed on the back or at the bottom front side.
• QR code: Instead of a URL, you can use a QR code that guests can scan to access your wedding website. This can be added to either the back of your save-the-date card or the back of the invitation.
• "For more information on accommodation, dress code and RSVPs, please visit our website at [insert URL]"
• "For more information about our wedding and for online RSVPs, please visit our website: [insert URL]"
• "For travel and accommodation information, please visit our website: [insert URL]"
• "Please RSVP online by [due date] via our wedding website: [insert URL]"
• "Kindly RSVP by [due date] at [insert URL]"
• "For more wedding details and to RSVP, visit [insert URL]"

When creating your wedding website, it's important to include all the relevant information for your guests, such as:

• Start times, locations, and transportation details for wedding events
• Travel and accommodation suggestions, especially for destination weddings
• Links to your wedding gift registries or honeymoon fund
• Online guest list tracker and RSVP options
• Detailed information about the dress code for each event
• Your love story and engagement photos (optional)
• Contact information for any questions or last-minute changes

What to include on your wedding website

A wedding website is a great way to give your guests a glimpse into your wedding and share important details. Here are some key things to include when creating your wedding website:

The Basics

Start with the essential details: the who, what, where, and when. Be sure to include the names of the couple, the wedding date, time, and venue location. This is especially important if you're not sending out traditional invitations and are relying on your website as the first point of contact with your guests.

Location and Directions

Provide clear directions to the venue, especially if it's off the beaten track. Include a virtual pin on Google Maps or a short written description of the best route to take. If your wedding is in a suburban area, a map pin will be sufficient. For remote locations, consider adding written directions. If you're planning a destination wedding or have guests coming from overseas, include recommendations for accommodation, local restaurants, and things to do in the area.

Schedule of Events

A rough schedule of the day's events will help your guests know what to expect and when to be where. Include timing for the ceremony, reception, and any other activities such as celebratory drinks or a separate location for the after-party. This is also a great place to mention any transportation you've organised for guests, such as a bus or coach, and parking information.

Dress Code

Let your guests know the appropriate attire for the wedding. Whether it's black-tie or backyard casual, giving them a heads-up will ensure they feel comfortable and prepared. If you have a unique dress code, such as "garden party chic," provide a detailed description.

Food and Drink

Give your guests an idea of what to expect in terms of food service. Are you serving a full meal or light canapes? Let them know so they can plan accordingly. Also, mention the alcohol situation – will there be an open bar, a cash bar, or something else?

RSVP and Guest Information

Include an RSVP section on your website, making it easy for guests to confirm their attendance. This is also where you can ask about plus-ones and dietary requirements. You may also want to include a guest list or wedding party section, introducing the bridal party, parents, and MC so guests can put faces to names.

Gift Registry

Your wedding website is a great place to include your gift registry information. It's considered standard to share this on your website, and it makes it easy for guests to find and choose a gift.

Personal Touches

Add a personal touch by sharing your love story, how you met, and some fun photos. This is a great way to make your website unique and help guests feel more connected to you as a couple, especially if they don't know you well.

When to send out your invitations

When to send out your wedding invitations is a crucial aspect of planning your big day. The timing will depend on various factors, including the size and nature of your wedding, the number of out-of-town guests, and the time needed for travel arrangements. Here are some guidelines to help you determine the best time to send out your invitations:

Save the Dates:

It is recommended to send out "Save the Dates" 4-6 months before your wedding date. This gives your guests enough time to make any necessary plans, especially if they need to book travel or accommodations. Sending Save the Dates is essential, especially for larger, more formal weddings, destination weddings, or weddings with many out-of-town guests. This preliminary notification ensures that your guests reserve your wedding day on their calendars.

Official Wedding Invitations:

The general rule of thumb is to send out official wedding invitations 6-8 weeks before the wedding date. This timing allows your guests ample time to RSVP, plan their outfits, and organize travel arrangements if needed. However, if a large percentage of your guest list lives abroad or you are planning a destination wedding, it is advisable to send the invitations 10-12 weeks in advance. This earlier timeline ensures that your guests have enough time to make the necessary arrangements.

Requesting RSVPs:

It is recommended to set an RSVP deadline of about one month before your wedding date. This timeline offers a brief window for guests to receive the invitation and make their decision while also providing your wedding vendors with enough advance notice to prepare. It is essential to give your guests a specific RSVP deadline so that they know when to respond. This will help you finalize your wedding planning details, such as the seating chart, menu selections, and cake size.

International Guests:

If you have international guests, it is a good idea to send their invitations earlier, even if it is just a quick call, text, or email to let them know about the wedding details. They will need more time to plan their travel arrangements, so consider sending their formal invitations 12 weeks in advance.

Cultural and Holiday Considerations:

It is important to be mindful of cultural and religious holidays when planning your wedding date and sending out invitations. You may need to adjust the timeline accordingly to ensure that your guests have enough time to plan their attendance, especially if your wedding coincides with a busy holiday season.

Frequently asked questions