Rustic Barn Wedding Prep: A Step-By-Step Guide

Barn weddings are a unique and challenging way to celebrate your marriage. They offer endless DIY opportunities and a rustic-chic aesthetic, but they also come with their own set of considerations. From creating a comfortable space for guests to dealing with potential bugs and hay allergies, there's a lot to think about when making a barn wedding-ready. This will involve careful planning and attention to detail, but the end result will be a magical and memorable celebration.

Barns may not be equipped with electricity, so you may need to bring in generators and lighting

Assess the Electricity Needs

Before deciding on bringing in generators and lighting, assess the electricity needs for your wedding. Consider the following:

• Will there be a DJ or band that requires power for their equipment?
• Does the caterer need access to electrical outlets for their food preparation?
• Are there any other vendors or services that require electricity, such as special effects, lighting, or audio-visual equipment?

Determine the Power Source

Once you have a clear understanding of your electricity needs, it's time to determine the power source. Here are some options:

• Generators: If the barn doesn't have sufficient electricity, you may need to rent generators to power your event. Calculate the total power requirements and ensure you have enough generators to meet those needs.
• On-Site Power: In some cases, the barn may have electricity available, but it's essential to confirm this with the venue owner or manager. Ask about the power capacity and any restrictions on usage.

Lighting Considerations

Lighting is a crucial aspect of creating the right ambiance for your wedding. Here are some things to consider:

• Amount of Natural Light: Barns are typically dark, so assess the amount of natural light available, especially if you're planning an evening wedding. Consider the time of year and day to understand how much daylight you can utilise.
• Lighting Options: String lights, lanterns, and chandeliers can add glamour and elegance to the barn. For a more cost-effective option, consider stringing up Christmas lights. Ensure you have enough lighting to illuminate the entire space and create the desired atmosphere.
• Lighting Placement: Take advantage of overhead beams by suspending paper globe lanterns or draping them with burlap bunting. Hang lights at different levels and in various areas of the barn to create a warm and inviting atmosphere.
• Backup Lighting: It's always a good idea to have backup lighting options in case of power outages or unexpected issues. Battery-operated candles or lanterns can provide ambient lighting and create a romantic atmosphere.

Other Electrical Considerations

In addition to lighting, there are other electrical considerations to keep in mind:

• Climate Control: Barns are not typically climate-controlled, so you may need to rent heating lamps or cooling systems for the comfort of your guests.
• Electrical Safety: Ensure that any electrical equipment you bring in is safe and complies with local regulations. Consult with a professional to ensure that your power sources and lighting setups are installed correctly.

By carefully considering your electricity needs, choosing the right power sources, and planning your lighting design, you can ensure that your barn wedding is well-lit, comfortable, and memorable for you and your guests.

Ask about the venue's sound ordinance rules so you know when music needs to end

When preparing for a barn wedding, it is crucial to inquire about the venue's sound ordinance rules. This knowledge will enable you to plan accordingly and ensure the music adheres to any applicable regulations. Here are some instructive and focused paragraphs on this topic:

First and foremost, it is essential to understand the concept of a noise or sound ordinance. These are laws or regulations that stipulate the time frames during which the noise levels of a gathering must be below a certain decibel or adhere to guidelines that minimise disruption for nearby residents. These ordinances are typically determined by local authorities, such as a county or township, but they may also be set by an HOA or private organisation. Understanding these regulations is crucial to ensure your wedding celebration remains within legal boundaries.

Before finalising your wedding venue, thoroughly research and ask about any sound ordinance rules that may apply. Inquire about specific decibel limits and the time frames during which these limits are enforced. This information will help you plan the timing of your wedding events, including the duration of the band or DJ's performance. It is also beneficial to understand the measurement methods used, as sound is often measured at the property line rather than directly in front of the speakers.

If your chosen barn wedding venue is located in a relatively remote area, it is still important to double-check any applicable sound ordinance rules. Even in remote locations, there may be nearby residences that could be affected by excessive noise levels. Plan your event timeline accordingly, being mindful of the noise impact on others. If the noise ordinance requires an early end to the festivities, consider organising a casual after-party at a local restaurant or bar to continue the celebration.

To ensure compliance with sound ordinance rules, it is advisable to include a line item in each vendor's schedule, outlining when the quieter hours commence. This proactive approach will help keep everyone aware of the noise levels as the night progresses. Additionally, consider providing guests with comfortable alternatives to loud music, such as acoustic musicians or silent discos, where music is transmitted directly to wireless headphones.

Lastly, be mindful of your neighbours and the impact of excessive noise on them. Even if you are technically complying with the noise ordinance, your neighbours may still be disturbed. To maintain a positive experience, consider opting for a DJ instead of a band, as it is easier to control the volume of a DJ, and bands often struggle to reduce their noise levels due to the nature of their instruments.

Ensure the barn is accessible for elderly guests and those with mobility issues

Barn weddings are a tricky affair, especially when it comes to accessibility. Here are some ways to ensure that your barn wedding is accessible for elderly guests and those with mobility issues:

Parking and Transportation

It is important to ensure that the parking structure of your venue is accessible for all guests. Designated accessible parking spaces with clear signage are a must. If possible, arrange for connecting transport, such as a shuttle bus or taxi service, that is wheelchair accessible. This will make it easier for guests with mobility issues to get to your event if they are arriving by public transport.

Entrance and Exit

Ensure that the primary entrance to the barn is accessible for all guests. It should be level or ramped, with either an accessible door or automatic door opener. If the entrance has steps, consider providing an alternative entrance with a ramp for wheelchair users. The entrance should also have access points that all guests can use, regardless of their physical abilities.

Pathways and Corridors

Ensure that there are no barriers or obstacles along the pathways leading to the barn and inside the venue. This includes ensuring that there are no loose cables across walking areas. If the barn has narrow corridors or multiple doors, consider this may affect accessibility and make it difficult for guests with mobility issues to navigate.

Lighting and Signage

The lighting in the barn should accommodate guests with visual impairments. Ensure there is sufficient lighting in all areas, including the entrance, pathways, and restrooms. Clear signage with large print should be used to identify locations and provide directions.

Aisles and Space

When setting up the barn, ensure that there is enough space between aisles in the main conference or meeting rooms to allow for easy entrance and exit for wheelchair users. The same consideration should be given to the dining area to ensure that guests with mobility issues can move around comfortably.

Restrooms

Accessible restrooms are crucial for guests with mobility issues. Check that the restrooms have stalls wide enough for power wheelchairs or scooters and include grab bars. Ensure that the venue has accessible parking and a drop-off area near the restrooms. If the venue has lifts, check that they are user-friendly for wheelchair users, with wide doors, suitable button placement, and audio floor indications.

Seating

Consider the seating arrangement to accommodate guests with mobility issues. If a guest is in a wheelchair, ensure that their seat is removed ahead of time and positioned to provide a good view of the couple and any speeches. For deaf individuals, consider seating them near the speakers or dance floor so they can feel the vibrations and are closer to the front.

Dietary Requirements

In addition to mobility considerations, it is essential to cater to dietary requirements and allergies. Provide a range of food options labelled with allergen information, and ensure there are vegetarian and vegan choices available.

By implementing these measures, you can ensure that your barn wedding is accessible and inclusive for all guests, including the elderly and those with mobility issues.

Plan for bugs—stock up on citronella candles and bug spray

Planning a barn wedding is no easy feat. There are many things to consider, from the venue and the caterer to the photographer, florist, and music. Barn weddings are particularly tricky to plan, logistically speaking, and bugs can be a major factor. Here are some tips to help you plan for bugs and ensure your big day goes off without a hitch.

First and foremost, stock up on citronella candles and bug spray. Set up the candles around the perimeter of the barn wedding venue, and put together small baskets filled with bug spray. Place these baskets in the bathrooms or near the entrance to the barn for guests to use. If you're not local to the area, it's a good idea to consult someone who knows the types of bugs that are common during the time of year you're getting married.

In addition to candles and bug spray, there are other ways to incorporate bug-repelling items into your wedding decor. For example, provide decorative baskets filled with bug spray bottles along the aisle or on a table with your guest book. You can also include a small bottle of bug spray and Benadryl in the bathroom for guests who may need relief from bug bites.

Another tip is to be mindful of your choice of flowers. While certain flowers are said to repel bugs, it's actually the oils of specific plants that help keep bugs away. Fragrant flowers, on the other hand, are more likely to attract bees and other insects. So, when choosing your floral arrangements, opt for less fragrant options and consider incorporating some bug-repelling plants or oils into your decor.

Don't forget to check with your venue about their bug treatment plan. Ask them about the last time they sprayed for bugs and what they will do to ensure your wedding is pest-free. If you've already selected your venue and forgot to ask these questions, don't worry; it's not too late to give them a call and inquire. You can also reach out to other couples who have gotten married at the same venue to hear about their experience with bugs.

Finally, work with your caterer to come up with food-safe pest control solutions. Ensure they have a plan to keep food covered and carefully monitored, and make sure trash cans are not located near the food. By following these tips, you can help keep bugs at bay and ensure your barn wedding is a memorable and enjoyable experience for you and your guests.

Weatherproof your guests—provide parasols and paper fans for hot days, and blankets for cold nights

Barn weddings are a rustic chic dream, but they can be tricky to plan. One of the most important things to consider is how to weatherproof your guests. Here are some tips to ensure your guests stay comfortable and enjoy your special day, no matter the weather:

Provide Parasols and Paper Fans for Hot Days

Parasols and paper fans are not just pretty accessories; they are essential for keeping your guests cool during hot months. Barns tend to hold heat due to a lack of cross-ventilation, so it is crucial to take steps to circulate the air. In addition to providing parasols and paper fans, set up large fans, and don't shy away from industrial-sized ones to ensure adequate airflow.

Offer Blankets for Cold Nights

As the temperature drops in the evening, offer blankets to your guests to ensure they stay warm and cosy. You can also suggest in your wedding website's dress code that guests bring extra layers in case it gets chilly. This is especially important if your barn venue is not climate-controlled. By providing blankets and giving a friendly reminder, your guests will be prepared to snuggle up and enjoy the night.

Other Weatherproofing Ideas

In addition to parasols, paper fans, and blankets, here are some extra tips to ensure your guests are comfortable:

• Ensure there is ample water available, especially on hot and humid days.
• For evening receptions, have portable heaters on standby and arrange with your caterer to provide warm beverages such as coffee, tea, hot cocoa, or apple cider.
• If it's an outdoor barn wedding, rent a large party tent with walls to protect your guests from the elements, be it rain, hail, sun, or wind.
• Let your guests know that the reception will be outdoors so they can dress accordingly.
• If you're expecting hot weather, consider providing a basket of sunglasses for your guests, which can also double as a fun photo prop.
• For a fun twist, offer fans that display the ceremony program, killing two birds with one stone!

Frequently asked questions