Designing A Wedding Invitation Template: A Step-By-Step Guide

Creating a wedding invitation template is a highly personal process, but there are many online tools to help you design the perfect invite. From Adobe Express to Canva, you can browse thousands of templates to find the perfect one for your special day. You can then customise your chosen template with images, fonts, colours, and shapes to make it unique to you. If you're feeling extra creative, you could even design your invitation from scratch. Once you're happy with your design, you can print your invitations or share them electronically with your guests.

Choosing a template

There are many places to find editable wedding invitation templates online, with some offering free templates and others providing templates for a small fee. When choosing a template, consider the level of customisation you require. Some templates allow for basic personalisation, such as adding names, dates and locations, while others offer full editing capabilities, including changing colours, fonts, and layouts. If you want to include photos on your invitation, be sure to choose a template that supports image uploading.

Another factor to consider is the printing method. Some templates are designed for digital sharing via email or social media, while others are meant to be printed at home or through a professional printing service. If you plan to print your invitations, ensure you have access to a high-quality printer and enough ink supply.

• Canva: Offers hundreds of free and customisable templates with various themes, including rustic, minimalist, and modern designs.
• Adobe Express: Provides thousands of free templates with drag-and-drop editing tools, allowing you to add images, fonts, colours, and effects to create unique invitations.
• Greetings Island: Features a range of classic, simple, and bright invitation templates, with options to download, print, or use their professional printing service.
• Etsy: A great source for creative wedding invitation templates, featuring designs with rustic florals, modern geometric patterns, and all the necessary accessories.
• Cards & Pockets: Offers elegant, colourful, and fresh free templates, along with affordable embellishments to create luxurious invitations.

When choosing a template, take the time to browse through different websites and explore the available designs. Consider the level of customisation you need, your preferred printing method, and any additional features you may want, such as RSVP cards or envelopes. By selecting a template that suits your style and requirements, you'll be well on your way to creating beautiful and personalised wedding invitations.

Adding personal touches

Photos and Visuals

Incorporate photos of you and your partner into the design. This could be a recent picture, or you could use photos from childhood to adulthood, showcasing your journey together. You could also include a custom couple portrait, either as a stamp or as part of the main invitation design.

Monograms and Stamps

Create a custom stamp or monogram to use on your invitations. You could also include your monogram on other items, such as your veil, or even get a custom wedding dress label with your wedding date.

Colours and Themes

Choose a colour scheme that reflects your wedding theme and personalities. You could also incorporate meaningful symbols or quotes into the design. If you're having a rustic wedding, for example, you might opt for recycled brown paper for your invitations.

Music

Share your love story through music by creating a custom mix CD of your favourite songs as a couple. This can be a meaningful favour for your guests, and it's a great way to add a personal touch.

Guest Involvement

Involve your guests in the fun by creating a unique hashtag for your wedding. This will encourage guests to share their photos and experiences of your special day on social media. You could also create a custom colouring book for the kids' table, or even include a photo of each guest on their seating card.

There are endless ways to add personal touches to your wedding invitation template, and these ideas are a great starting point to make your invitations feel extra special.

Printing options

Printing your wedding invitations is a crucial step in the process of creating your dream invites. There are several printing options to choose from, each with its own advantages and considerations. Here is a detailed guide to help you navigate the printing process:

Online Printing Services:

Online printing services offer convenience and cost-effectiveness. They provide digital printing or flat printing on various paper types and sizes. Some popular options include Prints of Love, Vistaprint, Zazzle, and Overnight Prints. These services are ideal for those on a budget, as they offer affordable rates and sometimes include free shipping and basic envelopes. You can also opt for eco-friendly initiatives, where a tree is planted for every order placed.

Home Printing:

Printing your wedding invitations at home is a good option if you're crafty and looking to save money. However, it can be time-consuming and require a lot of printer ink. Ensure your printer is in good working condition and test print to achieve the desired colour balance. When printing at home, consider the type of paper you want to use; a thicker cardstock or textured paper can add a luxurious feel to your invitations.

Professional Printing:

If you want to ensure the highest quality for your wedding invitations, consider using a professional printing service. They can offer techniques such as engraving, embossing, foil-pressing, and letterpressing to create a luxurious and elegant finish. While this option can be more expensive, it guarantees a sophisticated and polished look for your invitations.

Print Shops:

Local print shops provide a middle ground between online services and professional printing. They can offer guidance on paper selection and provide a professional touch to your invitations. Print shops are also well-equipped to handle different printing methods, such as foil printing, UV printing, or digital printing.

Paper Selection:

The type of paper you choose will impact the overall look and feel of your wedding invitations. Consider options like cotton paper, which absorbs ink better and gives a rich appearance. Linen finish paper provides an elegant, slightly crosshatched texture. For a rustic or eco-friendly wedding, recycled paper made from repurposed materials is a great choice. Pearlescent paper adds a subtle shimmer, while board wedding invitations provide a sturdy, thick cardstock that won't bend in the mail.

Printing Techniques:

When selecting a printing technique, consider your budget and desired style. Flat printing is the most cost-friendly option, offering a quick turnaround time. Thermography gives a slightly raised text effect without the high price of engraving. Engraving and letterpressing are classic techniques that create raised letters or indentations, adding texture and readability. Embossing creates a similar effect but without colour, usually reserved for graphics. Foil-pressing adds shine and a luxe effect to your invitations.

Remember to plan ahead, allowing sufficient time for printing and any necessary adjustments. By choosing the right printing option for your needs, you can create beautiful wedding invitations that set the tone for your special day.

RSVP cards

RSVPs, also known as "reply cards" or "response cards", are an important part of your wedding invitation suite. They are smaller-sized cards that are mailed along with the wedding invitation. Guests fill out the card and mail it back, indicating whether they will attend or not.

There are several ways to design your RSVP cards. You can choose to design them yourself or use a template from websites such as Greetings Island, Canva, or Minted. These websites offer customizable and printable templates with various colour schemes, fonts, and graphics.

Basic Information:

• Include a clear instruction for your guests to fill out and return the card. Use "RSVP", "Reply", "Kindly respond", or "Please reply".
• Guest Line: This is where guests will write their names. Traditionally, an RSVP card would include an "M" followed by a line ("M_________________") with the "M" standing for the first letter of the guest's title (Miss, Mr., Mrs., Ms.). For a more straightforward approach, use "Name(s)_________________".
• Number of Guests Line: For more clarity, indicate the number of guests invited with a pre-printed line and hand-write the number. For example, write "2" for an adults-only wedding.
• Deadline: Set a deadline for guests to respond, usually 2-3 weeks before the wedding date. This will help you finalise the details with your vendors.

Accepts/Regrets Line:

This is the most important line where guests indicate their attendance. Here are some fun and creative ways to word this section:

• "______ accepts with pleasure"
• "______ declines with regret"
• "______ will attend"
• "______ will not attend"
• "______ graciously accepts"
• "______ regretfully declines"
• "______ delighted to attend"
• "______ will be toasting from afar"

Number Attending Line:

If you want an exact guest count, include a line for guests to specify the number of people attending from their party.

Meal Selection:

This section is optional but helpful if you're offering multiple entrée options at the reception. Guests can initial their meal choice, and you can provide this information to your caterer. Here are some examples:

• "Please indicate each guest's dinner selection"
• "Please initial each guest's dinner selection"
• "Please initial your meal choice"

Additional Requests:

If space allows, you can include a fun or informative request section. This could be song requests, marriage advice, or even arrival details if it's a destination wedding.

Formatting and Printing:

• Size: RSVP cards are typically smaller than the invitation, measuring around 4.25" x 5.5".
• Orientation: Choose between portrait (vertical) or landscape (horizontal) orientation.
• Pre-addressed and Pre-stamped: To make it easier for your guests to respond, pre-address and pre-stamp the envelopes.
• Printing Options: Consider the printing style and paper type. Online services like Minted offer standard printing, foil printing, letterpress printing, and different paper types (luxe, pearlescent, recycled) to suit your aesthetic and budget.

Remember to include a clear deadline and make your RSVP cards fun and reflective of your wedding theme!

Budgeting

Determine Your Overall Wedding Budget:

Firstly, it's important to establish an overall wedding budget. This will help you allocate funds for different aspects of your wedding, including the invitations. Be realistic about what you can afford, and consider any contributions from family or friends. Discuss with your partner and decide on a total amount you are comfortable spending on the wedding.

Prioritize:

Decide what aspects of the wedding are most important to you and your partner. If you prioritize unique and personalized invitations, you may allocate a larger portion of your budget to this area. On the other hand, if you prefer a simpler approach, you might opt for free or low-cost options.

Research Costs:

Research the costs of different invitation options. This includes the cost of the template, printing, and any additional features you may want, such as custom fonts, colors, or stickers. Get quotes from multiple sources to compare prices.

Consider DIY Options:

Creating your own invitations using free or low-cost online templates can save you a significant amount of money. Websites like Canva offer customizable and printable wedding invitation templates for free. You can personalize the design, fonts, colors, and even include photos of you and your partner.

Quantity and Shipping:

The number of invitations you need will impact the overall cost. Be sure to count the number of guests or households invited, and remember to account for any additional stationery, such as RSVP cards and envelopes. If you opt for a printing service, factor in the cost of shipping or delivery to your location.

Compare Packages:

Many websites offer packages or membership deals for wedding invitations. For example, Greetings Island offers a Premium membership that unlocks over 5000 designs for $3.49 per month or $2.25 per month if paid yearly. Consider whether these packages provide better value for money compared to paying for individual items.

Plan Ahead:

Start planning your invitations early to avoid rush fees or last-minute expenses. This will also give you time to compare prices and make informed decisions without feeling rushed.

Hidden Costs:

Be mindful of hidden costs that may arise, such as taxes, fees, and tips for vendors. Always ask for a breakdown of costs and inquire about any potential additional charges.

Shop Around:

Don't settle for the first option you find. Take the time to explore different websites, compare prices, and look for deals or discounts. This will ensure you get the best value for your money.

Compromise:

If your budget is tight, be prepared to make compromises. You might opt for digital invitations to save on printing costs, or choose standard options instead of custom designs. Remember, the most important aspect is that the invitations convey the necessary information to your guests.

Creating a budget for your wedding invitation template requires careful planning and consideration. By following these tips, you can allocate your funds effectively and ensure you stay within your overall wedding budget.

Frequently asked questions