Junior Rasmussen
WeddingWire is a popular choice for couples planning their wedding, offering a range of tools to keep everything organised and updated. One of the most useful features is the RSVP application, which allows guests to respond to invites online. This can be linked to a guest list, so guests can RSVP by searching for their name and household. However, some couples have reported issues with the function, with guests finding it confusing and not always completing the process. This article will explore the steps to adding RSVP functionality to your WeddingWire website, as well as some tips and tricks to ensure a smooth process.
| Characteristics | Values |
|---|---|
| Guest list requirements | Guests must be added to the event within the guest list tool |
| Meal options | Couples can choose to allow guests to select a meal or turn this feature off |
| Guest experience | Guests search for their name, find their household, and check boxes to accept/decline for each person in their household |
| Confirmation | Guests must confirm their RSVP and receive a confirmation email |
| Customization | Couples can customize the RSVP page, including adding instructions and editing the text box above the RSVP page |
| Cost | There may be a cost associated with using all features |
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What You'll Learn
Add guests to your wedding website guest list
WeddingWire offers a free guest list manager tool that allows you to add guests to your wedding website guest list. Here's a step-by-step guide to adding guests to your WeddingWire guest list:
- Create Your Guest List: Start by creating a list of all the guests you'd like to invite to your wedding. This list can be made directly on the WeddingWire website or app. It is recommended that both you and your partner create individual lists, which can then be combined and edited.
- Add Guest Details: For each guest, enter their first name and last name, and any additional guests they may bring, such as a plus one or family members. You can also select whether they are an adult, child, or baby, which is important for meal selections and seating arrangements.
- Group Guests: WeddingWire allows you to organize your guests into groups. For example, you can create groups like "Bride's Family," "Groom's Friends," or "Coworkers." This feature helps with managing seating arrangements and sending invitations.
- Manage Events and RSVPs: WeddingWire lets you create multiple events, such as the ceremony, reception, and any pre-wedding parties. You can add guests to these events and track their RSVPs. This makes it easier to manage attendance and plan accordingly.
- Assign Menu Choices: The platform also enables you to assign menu choices and accommodate dietary restrictions. You can easily manage meal selections for your guests and ensure that everyone's needs are met.
- Export Guest List: When you're ready to send out invitations, simply export the guest list from WeddingWire and email the addresses to your invitation provider. This saves time and ensures that your guest list is up to date.
By following these steps, you can efficiently add guests to your WeddingWire website guest list and utilize the platform's features to streamline your wedding planning process.
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Customise RSVP options
WeddingWire offers a convenient RSVP application for your wedding website. To use this feature, you must first add your guests to your guest list. You can import addresses and create the RSVP page, but remember to "hide" the page until you're ready to send out your invitations.
Your guests will then be able to search for themselves by name on your wedding website and RSVP. They will need to enter their name and, if they are part of a "party" or "household", the names of the other guests in their group will appear. Each guest can then RSVP to the ceremony and/or reception under their name.
You can customise the RSVP options by going to the "planning tools" section, then "guest list", and clicking "reception". From there, you should see a "settings" option, where you can scroll down to the "menus" section to edit or remove meal options. Unfortunately, you cannot change the text of the "Leave a message for the couple" section, but you can edit the text box above the RSVP page to request specific information from your guests.
Some couples have chosen to set up a contact page and type "RSVP" as the side tab, with a request for guests to provide their names and the number of people attending the wedding. This can be a cost-saving measure, as it eliminates the need for response cards. However, it may result in a mixed response, as some guests may still prefer to respond by email or verbally.
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Include meal options
When creating your wedding website on Wedding Wire, you can include meal options for your guests to choose from when they RSVP. This can be done by adding the RSVP application to your wedding website.
To add a new meal option, go to the 'Create New Menu' section and type the meal option you would like to add. Then, click on the '+' icon to include it in the menu. You can add as many meal options as you like using this method.
If you need to make changes to your menu options after you've added them, you can easily remove or edit them. To remove a meal option, click on 'Edit' and select the option you want to remove, then click 'Remove'.
If you would prefer not to offer your guests a choice of entrees, you can disable this feature. To do this, go to 'Guests Attending', then 'Wedding Reception', and click on 'Track Meals'. This will remove the option for guests to select their meal choice when they RSVP.
Alternatively, you can create a separate tab for menu options, and ask your guests to contact you through Wedding Wire with their menu choice once they have RSVP'd.
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Direct guests to RSVP
To direct guests to RSVP on your Wedding Wire website, there are a few simple steps to follow. Firstly, you must add your guests to your guest list. This is a crucial step, as only those on your guest list will be able to RSVP. You can import addresses and create your RSVP page, but remember to hide the page until you are ready to send out your invitations.
Next, you can choose how you would like guests to search for themselves on your Wedding Website. You can select either 'First or Last' name or 'First and Last' name. Guests will then type in their name and their 'party' or household will show up. They can then RSVP to the ceremony and/or reception under their name. You can also choose to allow guests to RSVP for their entire household or break each guest up so that only their name shows up.
You can also add meal options for your guests to choose from, and you can configure these options to suit your needs. If you do not want to include meal options, you can turn this feature off in the settings. It is important to note that some guests may have trouble RSVPing, especially those who are not computer-savvy or do not have access to a computer. Therefore, it is a good idea to provide an alternative method for guests to RSVP, such as by phone or email.
Finally, you can include instructions on your website to guide guests through the RSVP process. For example, you can add a note that says, "Enter your name below to RSVP to our wedding events! Make sure to enter your email address on the second page and click 'Submit RSVP' at the end." This will help ensure that your guests successfully complete the RSVP process.
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Manage responses
Managing responses on Wedding Wire's RSVP tool is a straightforward process. To begin with, you must add each guest individually to the guest list on your account. This is a necessary step to ensure that only people on your guest list can RSVP. Once you've added your guests, they can start responding. They will search for themselves by name on your wedding website and then RSVP to the ceremony and/or reception.
As the host, you will receive an email notification when a guest RSVPs. This makes it easy to keep track of responses and manage your guest list. It's important to note that guests can RSVP by household, which is a convenient feature for families or groups attending together.
To further manage responses, you can edit the options that guests see when they RSVP. For example, if you don't want guests to select their meal choices, you can turn off this feature in the settings. Additionally, you can add instructions or a note on the website to guide guests through the RSVP process and ensure they complete all the necessary steps.
Some couples choose to include a deadline for responses and may even follow up with guests who haven't responded by the deadline. This can help improve the response rate and ensure a more accurate headcount for your wedding.
Overall, Wedding Wire's RSVP tool provides a simple and efficient way to manage responses, with features like guest list management, email notifications, and customizable options for guests.
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Frequently asked questions
To add an RSVP feature to your Wedding Wire website, you must first add your guests to your guest list. You can import addresses and create an RSVP page. Once your guests are added, they will be able to RSVP by searching for themselves by name on your wedding website.
Yes, you can customise the form to a certain extent. For example, you can turn off the meal selection option in the settings. You can also edit the text box above the RSVP page to request certain information from your guests.
Yes, guests can RSVP for an entire household. They can search for their name, find their household, and check boxes to accept/decline for each person in their household.
