Lyla Dejesus
When it comes to wedding invitations, there are a lot of components to consider, and one important question is whether to include hotel information. This is especially relevant for destination weddings or weddings where most guests will be travelling. While some sources suggest providing a separate wedding accommodations card, others recommend including this information on a save-the-date card or referring guests to a wedding website. It's important to communicate hotel information clearly and concisely, including the hotel name, address, phone number, reservation deadline, and any group codes or room blocks. This information can also be combined with transportation details to save on postage and stationery costs.
| Characteristics | Values |
|---|---|
| Should you put hotel information in wedding invitations? | It is recommended to include hotel information, especially if you have a lot of out-of-town guests. |
| How to include hotel information? | You can include a separate insert or card with hotel details, or direct guests to your wedding website. |
| What information to include? | Hotel name and address, phone number, group code or room block details, reservation deadline, shuttle or transportation information, and website link. |
| How to word the hotel information? | "A block of rooms has been reserved at [hotel name and address]. Please mention the [your last name] wedding to receive a discounted rate. Call [hotel phone number] to book by [date]." |
| Any other recommendations? | Keep the information brief and clear. Include other travel or accommodation details on your wedding website. Update your website regularly with any changes or deadlines. |
What You'll Learn
Including hotel information on save-the-date cards
When to Include Hotel Information
If you're planning a destination wedding or expecting most of your guests to travel, it's advisable to book your hotel room blocks as soon as possible, ideally shortly after booking your wedding venue. If you have this information before sending out your save-the-dates, it's a good idea to include it. The sooner your guests can book their rooms, the better, especially if there are other events in the same city that weekend.
How to Present the Information
You can include hotel information on a separate insert or card along with your save-the-date. This card should match the theme and motif of your save-the-date as closely as possible. The card should be separate from other inserts, such as reply, directions, or reception cards, and should have a clear header, such as "Accommodations."
Wording and Information to Include
The wording on the accommodations card should be concise and straightforward. Here's an example:
> For your convenience, a block of rooms has been reserved at [name of hotel] in [city]. When calling to make your reservation, please mention the [your last names] wedding to receive a discounted rate. Please call [hotel's phone number] to book your room by [date].
Be sure to include any important dates or deadlines, such as the deadline to book rooms to receive the discounted rate.
Refer to Your Wedding Website
In addition to the accommodations card, you can include your wedding website link on a separate insert or card. Your website should have up-to-date information about travel and accommodations, including direct links to hotel booking pages. Here's an example of what to include on the insert:
> For more information about travel and accommodations, please visit our wedding website: [website address]
By providing both the accommodations card and the wedding website link, you ensure that your guests have all the information they need to book their stay comfortably.
Creating Vertical Folio Pocket Wedding Invites
You may want to see also
Providing a separate wedding accommodation card
Keep it concise
The card should be short and sweet, providing all the necessary information without unnecessary details. For example:
> For your convenience, a block of rooms has been reserved at [name of hotel] in [city]. When calling to make your reservation, please mention the [your last names] wedding to receive a discounted rate. Please call [hotel's phone number] to book your room by [date].
Match your invitations
The accommodation card should follow the same style or motif as your wedding invitations, so it's clear that it's part of the same set. This creates a cohesive look and feel for your wedding stationery.
Include all the essential details
Make sure to include the name and address of the hotel, the reservation deadline, and any group codes or shuttle information. You may also want to include the hotel's phone number and your wedding website for further information.
Provide clear instructions
Let your guests know exactly how to book their rooms and what to mention to receive any discounts. For example, instruct them to mention your names or the group code when calling the hotel.
Send out information in a timely manner
It's a good idea to send out accommodation information as soon as possible, especially if you're having a destination wedding or most of your guests are travelling. This allows your guests to secure their rooms early and makes their planning easier.
Keep your website updated
In addition to the accommodation card, be sure to include your wedding website on an insert card. Keep your website up-to-date with all the relevant information and details about the wedding, including any updates or changes to hotel bookings. This will be a helpful resource for your guests and reduce the number of questions you receive.
Enhance Plain Wedding Invites: Simple Tips for an Elegant Look
You may want to see also
Referring guests to your wedding website
A wedding website is a great way to provide your guests with all the information they need about your wedding. It's also a good way to avoid having to answer the same questions over and over via text and calls. Here are some tips for referring your guests to your wedding website:
Include the Website on Your Invitations
The best way to let your guests know about your wedding website is to include the link on your invitations. You can include it on an additional insert card or, if you're using online invitations, add the link so that guests can click through to your website. If you're planning a destination wedding, you may also want to include the link on your "save the dates" so that guests can start planning their trip.
Keep the Wording Simple
When it comes to the wording, keep it short and sweet. You could say something like:
> "For more information, visit: (insert URL)"
> "For event details and to RSVP, visit: (insert URL)"
> "For more wedding details, head to: (insert URL) using the passcode (insert code)"
> "Please RSVP by (RSVP deadline) at: (insert URL)"
Create a Custom URL
Creating a custom URL for your website will make it easier for your guests to remember and type out. It's also a nice way to personalise your wedding website. For example, you could include your first names or future surname: "HarryLovesSally" or "TheFutureJohnsons".
Make Sure Your Website is Easy to Navigate
Your wedding website should include all the practical details your guests need to know. This might include:
- A timeline of events
- Parking and transport information
- Accommodation information
- Gift registry details
- Information about kids and plus ones
- The wedding dress code
- Venue details, including addresses and wheelchair accessibility
- Directions and travel information
- Information about the wedding party
- An online RSVP form
- Details about the food and any dietary restrictions
- Information about social media restrictions
RSVP Card Prefill: A Quick Guide for Couples
You may want to see also
Including hotel information on invitation inserts
Type of Insert
The accommodation details can be included on a separate insert, often referred to as an "accommodations card" or "hotel card." This insert is optional but is especially useful if you have a large number of out-of-town guests who may not be familiar with the area. It is recommended to keep the wording brief and to the point, providing essential information without overwhelming your guests.
Information to Include
On the accommodations insert, include the name and address of the hotel(s). If you have reserved a block of rooms, mention the group code or name of the wedding block, along with the reservation deadline. You may also include the hotel's phone number and any shuttle or transportation information. For example:
> A block of rooms has been reserved at [Hotel Name] in [City]. Please mention the [Your Last Name] wedding when calling to make your reservation to receive a discounted rate. The hotel's phone number is [Phone Number].
If there are multiple hotel options, you can direct guests to your wedding website for more information:
> Please view our website for more information on accommodations: www.examplewedding.com
Design and Formatting
The accommodations insert should ideally match the motif and style of your wedding invitations. It can be included as part of the invitation suite, along with other inserts such as response cards, directions, or reception cards. If you have multiple inserts, consider using belly bands or ribbons to hold them together neatly.
Timing and Distribution
If possible, include the hotel information on your save-the-date cards, especially if you are having a destination wedding or expect most of your guests to travel. This will allow your guests to book their accommodations early. Otherwise, send the invitations with the accommodations insert at least six to eight weeks before the wedding, or three months in advance for destination weddings.
Other Considerations
Keep your wedding website updated with accommodation details, including any deadlines or changes. This can serve as a central source of information for your guests and reduce the number of individual inquiries you receive. Additionally, consider including a map or directions insert if your wedding venue is difficult to find or not easily located on GPS.
Guide to Adding URLs to Wedding Invitations
You may want to see also
Listing hotel information on your wedding website
If you have a wedding website, it is a great place to include hotel information. This is especially useful for destination weddings or weddings where most guests are travelling. Here are some tips for listing hotel information on your wedding website:
Keep your website updated
It is important to keep your wedding website updated with the latest information. This includes any updates or changes to hotel bookings or room blocks. By keeping your website updated, you can prevent guests from calling you with questions. You can also include other useful information such as directions, a map of the area, and things to do.
Provide clear and concise information
When listing hotel information, it is important to be clear and concise. Include the name and address of the hotel, the phone number, and any relevant booking details such as a group code or room block. You may also want to include the date by which guests need to reserve their rooms. If a shuttle is provided from the hotel to the venue, be sure to mention this as well.
Include a range of accommodation options
If there are multiple hotels or accommodation options near your wedding venue, consider providing a list of these on your website. You can include the name, address, and contact information for each hotel. This allows guests to choose an option that best suits their needs and budget.
Direct guests to your website
Make sure to include your wedding website address on your invitations or save-the-date cards. This ensures that guests know where to find the information they need. You can also include a note on your invitations, such as "For more information about accommodation, please visit our wedding website".
Use a separate accommodations card
In addition to listing hotel information on your wedding website, you may also want to include a separate accommodations card with your invitations. This card can include the name of the hotel(s), the room block or group code, and the date by which guests need to book. It is a good idea to match the design of the accommodations card to the theme of your invitations.
By providing clear and concise hotel information on your wedding website and accommodations card, you can make it easy for your guests to plan their travel and ensure they have a comfortable stay.
Crafting Unique Wedding Invitations: A Step-by-Step Guide
You may want to see also
Frequently asked questions
It is recommended to include hotel information, especially if you have a lot of out-of-town guests. This can be done through a separate insert card, or by directing guests to your wedding website.
Include the name and address of the hotel, the name or group code of the room block, the reservation deadline, and the hotel's phone number. If a shuttle is provided, you can also add this information.
You can save money by merging some wedding details cards together, such as including hotel and transportation information on the same card. You can also direct guests to your wedding website, where they can find more information about accommodations and other details.
