Wedding Invitation Etiquette: Envelope Insertion Guide

Wedding invitations are a key part of wedding planning, and there are many ways to make them unique and special. The invitation itself is the main component, containing the who, what, where, and when of the wedding. But what else goes in the envelope? This is known as the wedding invitation suite and can include several different pieces.

Inner envelope: This is optional and smaller than the outer envelope. It holds the invitation and indicates who is invited

The inner envelope is optional and is smaller than the outer envelope. It is used to hold the invitation and indicate who is specifically invited to the wedding. This is where you would write the names of each guest. If your guest will have a specific plus-one, write both their names. If they can bring anyone, include their name and write "and Guest". If there is no plus-one, simply include the guest's name.

The inner envelope is also a way to indicate whether or not children are invited. For example, if you are inviting a family, the outer envelope could be addressed to "The Smiths". If it's adults-only, however, the inner envelope should only include the names of the adult guests, for example, "John and Victoria Smith".

The use of inner envelopes is becoming less common, as they are seen as unnecessary and a waste of paper. However, they can be useful for clarifying who is invited and ensuring that the invitation remains pristine inside the outer envelope.

Reception card: Include this if the reception is at a different location

When it comes to wedding invitations, there are a few different approaches you can take to let your guests know about the reception, especially if it is at a different location. Here are some suggestions and examples:

Reception Card

If your reception is at a different location from the ceremony, it is a good idea to include a separate reception card in the invitation envelope. This card should include the address and time of the reception. It can also include additional details such as a wedding website link or accommodation information. Typically, this card is smaller than the main invitation, with standard sizes being 3½˝x 4⅞˝ or 4¼˝x 5½˝.

Wording on the Main Invitation

Another option is to include a short phrase on the main invitation, such as "Reception to follow" or "Reception to follow at [time and address of the reception venue]". This approach can save costs and reduce the number of inserts in the envelope.

• "Reception immediately following the ceremony"
• "Dinner and dancing to follow"
• "Adult reception to follow"
• "Cocktail hour and reception to follow"

Wedding Website

If you have a wedding website, you can include the URL on a separate card in the invitation suite or on the main invitation itself. This website can then provide more detailed information about the reception, including maps and directions.

Inner Envelope

Although not commonly used anymore, you can also use an inner envelope to provide additional information. The inner envelope goes inside the outer, mailing envelope and can include the names of everyone invited, as well as any other details you wish to include.

In conclusion, when including reception information in your wedding invitation suite, consider the level of formality you wish to convey, the number of inserts, and the overall cost. Choose the option that best suits your needs and preferences, and don't be afraid to get creative with your wording!

Directions: Provide directions to the venue, especially for elderly guests without smartphones

When addressing your wedding invitation envelopes, there is specific etiquette that is generally followed. The outer envelope is what is stamped and addressed, while the inner envelope contains the invitation inside and only has the names of the invitees.

The Outer Envelope

On the front of the outer envelope, handwrite or print the guest's mailing address. Include their full name and address, without any abbreviations, to maintain a formal tone.

The Inner Envelope

The inner envelope is optional and is used to indicate the names of the guests addressed by the invitation. Traditionally, only the couple's title and last names are included.

The Invitation

The invitation is the main component of your stationery suite. It includes the who, what, where, and when of the wedding.

Additional Inserts

Use other inserts to share information about your wedding, such as directions, accommodations, or your wedding website. A directions card could be especially helpful for guests without smartphones or if your wedding is in a rural location with poor cell service.

The RSVP Card and Envelope

Include a pre-addressed and stamped RSVP card envelope so your guests can easily send back their responses.

Directions to the Venue

The wedding ceremony will take place at [venue name] located at [venue address].

By Car

If you are driving to the venue, the best route is to take the [highway name] and exit at [exit number]. From there, turn right onto [street name] and the venue will be on your left. Parking is available on-site.

By Public Transport

If you prefer to use public transportation, you can take the [bus number] bus or the [train line] train to the [station name] station. The venue is a short walk from the station.

Additional Information

For guests who require further assistance or have accessibility needs, please contact [phone number] or email us at [email address]. We will be happy to help ensure your comfort and enjoyment during our special day.

RSVP card and envelope: Provide a pre-addressed, stamped envelope for guests' convenience

When it comes to wedding invitations, there are a few key components that make up the suite. Aside from the main invitation, there should be an outer envelope, an RSVP card, and an RSVP card envelope.

The RSVP card is essential for collecting guest responses, and it's important to provide a pre-addressed, stamped envelope for convenience. This small envelope, also known as the inner envelope, should be designed to fit the RSVP card and nothing more. It should be included empty, with the host's address and a stamp, so guests can easily mail back their responses.

It is a thoughtful gesture to provide a pre-addressed and stamped envelope for your guests' convenience. This saves them time and effort in having to find and purchase stamps, as well as look up your address. It also ensures that the RSVP card reaches you without any delays or complications.

Additionally, the inner envelope serves another purpose. It provides an easy way to indicate who is invited, such as plus ones or children. This is especially useful if you have a separate inner and outer envelope. The outer envelope is addressed more formally, while the inner envelope lists the names of the specific individuals invited to the wedding.

When assembling your invitations, remember to place the inner envelope inside the outer envelope, along with the main invitation and any other enclosures. It is recommended to take an assembled invitation to your local post office to ensure accurate weighing and postage.

Accommodations card: Provide hotel recommendations and transportation details for out-of-town guests

When it comes to wedding invitations, there are a few key components that make up the suite. The invitation itself is the main component and typically the largest piece, providing the who, what, where, and when of the wedding.

Now, onto the accommodations card, which is especially useful for out-of-town guests. Here are some tips and suggestions for creating this card:

Hotel Recommendations:

It is a nice gesture to provide your guests with a list of recommended hotels, preferably at varying price points. You can also reserve a block of rooms at a specific hotel for your guests and offer them a discounted rate. Be sure to include the hotel's name, address, phone number, and website. Here is an example:

"We have reserved a block of rooms at the Hilton West for our guests. Please reference the Smith/Jones wedding when booking. The hotel is located at 3180 West Market Street, Akron, OH 44333, and their phone number is (330) 867-5000. Kindly reserve your room by July 1, 2023."

Transportation Details:

If you have information on transportation options or directions to the wedding venue, be sure to include them on the accommodations card or a separate details card. You can include driving directions or even a charming illustrated map. If public transportation is available, provide details on the relevant routes and stops.

Other Recommendations:

In addition to hotel recommendations, you can also suggest other accommodation options such as Airbnbs or bed and breakfasts in the area. Providing a range of options at different price points is always helpful for your guests. You may also want to include information on local tourist attractions or things to do in the area, especially if your guests will have some downtime before or after the wedding.

Deadlines and Special Instructions:

If you have reserved a block of rooms at a hotel, be sure to include the deadline for booking and any special instructions. For example, they may need to mention the wedding to receive the discounted rate. Here is an example:

"Please reserve your room by June 15, 2023, to ensure you receive the discounted rate. Kindly mention the Johnson/Brown wedding when making your reservation."

Contact Information:

Provide multiple points of contact for your guests. Include the phone number and website of the hotel(s) you are recommending, as well as your wedding website if you have one. This ensures that your guests have easy access to all the information they need.

Remember, the accommodations card is a great way to make your guests feel welcomed and well-informed, especially if they are travelling from out of town.

Frequently asked questions