Wedding Invitation Etiquette: Your Address Placement

Wedding invitations can be a tricky task, especially when it comes to addressing the envelopes. The traditional way is to include an inner and an outer envelope, but it is not necessary to include both. The outer envelope is what is stamped and addressed, while the inner envelope only has the names of the invitees. The outer envelope includes the recipient's name, street address, return address, and postage. The inner envelope traditionally includes the names of the people being invited and is not sealed with a gummed flap. The return address, which is usually printed on the back envelope flap, should be the address of the person or couple hosting the event. For example, if the couple's parents are hosting, use their address.

Inner and outer envelopes

Wedding invitations traditionally include an inner and outer envelope. The outer envelope is stamped and addressed, while the inner envelope contains the names of the invitees and the invitation itself.

The outer envelope is more formal and should include the recipient's full name and their personal title, such as Mr., Mrs., Ms., Miss, or Mx. The outer envelope should also include the street address, return address, and postage. Traditionally, abbreviations are avoided, and the return address is printed by hand in black ink. However, digital calligraphy is becoming an accepted alternative.

The inner envelope is more informal and may include the couple's title and last name or just their first names. Traditionally, the inner envelope is not sealed with a gummed flap but is instead tucked inside or sealed with a wax stamp.

Using both inner and outer envelopes ensures that the inner envelope remains pristine and allows for clarity on who is invited, such as plus-ones or children. However, using only an outer envelope is becoming increasingly common and is perfectly acceptable.

Abbreviations

If you're short on time or prefer a more modern approach, it is now acceptable to use standard abbreviations for titles, street names, and state names. For example, you can use "Dr." instead of "Doctor", "St." instead of "Street", and "CA" instead of "California". The United States Postal Service actually prefers the use of standard abbreviations to avoid any delays in delivery.

Ultimately, the decision to abbreviate or not is up to you and your personal preferences. If you want to adhere to traditional rules, write out everything in full. If you're short on time or prefer a more contemporary style, standard abbreviations are acceptable.

Return address

The return address is usually placed on the back flap of the envelope, though it can also be placed in the top left corner. This is the address of the person or people hosting the wedding, which is usually the bride's parents. Their names are not usually included, but there are a few options for how to format the address: first names only, first names and last names, last names plus "wedding", or no name at all.

You can print the return address directly on the envelope, use a stamp, or write it by hand. If you're using a stamp, you can get one custom-designed by a calligrapher. If you're writing the return address by hand, it's best to do so in black ink.

Handwritten vs printed

Wedding invitations traditionally include an inner and an outer envelope. The outer envelope is stamped and addressed, while the inner envelope contains the names of the invitees and the invitation itself. The outer envelope should include the recipient's name, street address, return address, and postage. The inner envelope is more informal and traditionally isn't sealed with a gummed flap.

When it comes to addressing these envelopes, you have the option of handwriting or printing the addresses. Handwriting addresses can be a nice touch, but it is time-consuming and may not be feasible if you have a large guest list. It's also important to note that printed labels are generally considered inappropriate for the outer envelope. However, digital calligraphy is gaining popularity as it offers a similar feeling to handwritten invites without the stress and time required.

If you decide to handwrite the addresses, consider enlisting the help of friends and family with good penmanship. You can also hire a professional calligrapher to inscribe the envelopes for you. This option will add elegance and sophistication to your invitations but will require additional time and cost.

On the other hand, printing the addresses can be more convenient and efficient, especially if you have a large number of invitations to send out. You can print guest address labels at home or order pre-printed envelopes online. While this option may be more cost-effective and time-saving, it may not exude the same level of personal touch as handwritten or calligraphed envelopes.

Ultimately, the decision between handwritten and printed addresses depends on your preferences, budget, and time constraints. Both options have their advantages and can be equally effective in conveying important information to your wedding guests.

Timing

The timing of sending out wedding invitations is an important consideration. It is recommended that invitations are sent out six to eight weeks before the wedding date. This gives your guests enough time to respond and allows you to get a reliable headcount a week or two before the event.

However, it is important to note that the timing may vary depending on the complexity of your guest list and the logistics of sending out the invitations. For example, if you have a large number of guests living abroad or in remote areas, you may need to send out invitations earlier to account for longer delivery times. Similarly, if you are having custom invitations designed or using a unique delivery method, you may need to start the process earlier to ensure they arrive on time.

On the other hand, if you are planning a more intimate wedding with mostly local guests, you may be able to send out invitations a bit later, as response and delivery times may be shorter. Ultimately, the goal is to give your guests enough notice to plan their attendance while also allowing yourself enough time to finalise numbers for the venue and catering.

In addition to timing, it is crucial to allow sufficient time for assembling and addressing the invitations. This process can be time-consuming, especially if you are handwriting the envelopes or using a calligrapher. Be sure to factor in time for collecting guest addresses, confirming spellings, and assembling any other enclosures, such as maps, reception cards, or reply cards.

It is recommended to get organised about a month before your desired send-out date. This includes confirming the guest list, finalising the invitation design and wording, and, if using a calligrapher, allowing them enough time to complete the task.

Frequently asked questions