Planning A Wedding: Key Things To Remember

Planning a wedding is no easy feat. It can be overwhelming, with so many things to think about and organise. The first step is to set a budget and try to stick to it. It's important to remember the little extras that can add up, such as dress alterations, gifts and tips for vendors. You should also consider creating a separate wedding email address and a wedding website to keep guests informed. Research the local area and choose a date that works for your guests and venue. Think about the venue, catering, entertainment, attire, and photography, and don't forget to plan for bad weather. Remember to eat breakfast on the day, and to enjoy the moment!

Budgeting and unexpected costs

Budgeting and planning are essential parts of wedding preparation. It is recommended to set a budget and try to stick to it. However, it is important to remember that there may be hidden fees and unexpected costs, so it is a good idea to have a buffer in your budget. This buffer could be around 5% of your total budget. It is also suggested to have a separate pot of money, ranging from £200 to £500, for any forgotten expenses that may arise close to the wedding day.

When creating your budget, there are numerous costs to consider. These include the venue, catering, wedding planner or coordinator, invitations, attire, photographer, DJ or band, flowers, and decor. It is also worth thinking about whether you will be tipping your vendors and setting aside cash in labelled envelopes for this. If your budget is on the lower end, you could consider asking friends or family to help with certain aspects, such as making the cake or invitations, or taking photographs.

Other costs that are easy to overlook include alterations to wedding outfits, vendor meals, signage, and transport for guests if your ceremony and reception venues are different. It is also worth noting that some venues may charge an extra fee if you want to extend the reception on the night, so remember to factor this in and inform your other suppliers if you plan to do so.

To help with budgeting, you can use a wedding planning app or website, which can track your budget, guest list, and to-do list. It is also recommended to create a separate email address specifically for wedding correspondence, as this will make it easier to manage all the information and avoid cluttering up your main inbox.

Catering and dietary requirements

Firstly, you should decide whether your venue offers food and beverages or if you need to bring in external caterers. Many large facilities offer a full banquet service, allowing you to plan a variety of menu options with their chefs. If your venue does not offer catering, you will need to research local wedding caterers and read customer reviews.

Once you have decided on a caterer, you should ask them about meals for your vendors. It is important to remember that vendors are not superheroes and will need food and water breaks throughout the day. You should also ask your on-site vendors about any dietary allergies or restrictions. It is a good idea to give your caterer a final "vendor meal" count at the same time as confirming your guest count.

In addition to vendor meals, you should also ask your guests about any dietary requirements. It is recommended to ask about this on the initial invite, again on the wedding website, and once more just before your catering numbers are due. This will help to ensure that everyone's needs are met and that there are no last-minute changes for the catering team.

Finally, don't forget to enjoy the process and delegate tasks where possible. Wedding planning can be overwhelming, but with careful planning and organisation, you can create a memorable day for you and your guests.

Logistics and local knowledge

When it comes to the logistics and local knowledge of wedding planning, there are several things to keep in mind. Firstly, it's crucial to set a realistic budget and try to stick to it as much as possible. This includes considering hidden fees, unexpected expenses, and setting aside a buffer of around 5% of your total budget to cover any last-minute costs. It's also advisable to have some cash on hand for tipping your vendors and providing meals for them during the wedding.

Secondly, choosing a wedding date and venue goes beyond selecting a convenient time and a beautiful location. Research the local area to avoid clashing with any major local events that could affect accommodation availability and traffic for your guests. Consider the weather and have a backup plan if you're planning an outdoor wedding. Discuss your wants and needs with the venue owner, including catering options, wet-weather alternatives, and the possibility of extending the night for an extra fee.

Thirdly, while it may seem obvious, creating a guest list is essential for managing your budget and choosing a suitable venue size. Think about elderly or less mobile guests and ensure seating and a quiet space are available. If your ceremony and reception venues are different, consider transportation for your guests.

Lastly, don't forget the small details that make a big difference. Create a 'do-not-play' list for your DJ or musicians, and inform them of key songs. Utilise local knowledge by asking vendors for recommendations; a caterer might suggest a fantastic florist they've worked with previously. Create a separate email address for wedding-related correspondence to stay organised, and consider using a wedding website to keep your guests informed about logistics and local information.

Music and photography

Music is an integral part of a wedding, and there are several moments when you'll need it. These include while you're getting ready, while guests are arriving and being seated, the wedding party's processional, the main processional, the first kiss, the recessional, and the newlyweds' reception entrance. You can also have music during cocktail hour and while guests are arriving at the reception.

When it comes to choosing the music, you can select songs that are meaningful to you and your partner or opt for classic romantic options. You can even create a playlist to set the mood. If you're performing a ritual, such as lighting a unity candle, you might choose some instrumental music to accompany it.

Now, let's talk about the practical considerations. Firstly, do your research. Some venues and officiants have strict guidelines about the type of music and volume restrictions, so it's essential to be aware of these before finalising your music choices. Secondly, consider the number of guests you'll have and the space available. For example, a quartet is typically suitable for a group of 200, but if you have an outdoor wedding, you might need more musicians or microphones to ensure the music can be heard. Guitars, violins, and cellos tend to resonate well in outdoor settings, and adding a flute can enhance the atmosphere.

Additionally, think about your budget. Music can be a significant expense, especially if you hire a band or DJ. If you're working with a tight budget, consider a smaller ensemble or a solo musician. Don't forget to factor in the cost of equipment, such as microphones and amplifiers, if needed.

Photography is another crucial aspect of your wedding day. After all, these photos will be cherished memories that you'll look back on for years to come. Here are some tips to consider:

• Consult with your photographer: Discuss your vision and the types of photos you want. Every photographer has their own style, so ensure you're on the same page. Ask to see their full wedding gallery to get a sense of their work.
• Consider the lighting: The time of day and position of the sun will impact the look of your photos. If you want those golden hour photos, plan for portraits around sunset.
• Plan a realistic timeline: Weddings often run behind schedule, so build in buffer time. Consult with your photographer to ensure your timeline aligns with the photos you want.
• Feed your photographer early: Discuss with your caterer about having the photographer's meal ready when yours is, so they don't miss any important moments.
• Prioritise key moments: If there are specific moments you want to capture, such as first dances or toasts, provide a schedule to your photographer so they can be ready and in position.
• Be yourself: Remember, this day is about you and your partner. Don't be afraid to be bold and let your personalities shine through. It will show in the photos!
• Keep it simple: While you want beautiful photos, don't get too caught up in posing or recreating specific shots. Trust your photographer to capture unique and authentic moments.
• Manage guest expectations: Long photoshoots can leave guests waiting and hungry. If you plan an extensive shoot, provide hors d'oeuvres and entertainment to keep your guests happy.
• Consider a 'first look': A 'first look' photo, where you see each other before the ceremony, can help ease pre-wedding jitters and give you a more comfortable timeline.
• Plan for family photos: If you want family photos, provide a list of combinations to your photographer and ensure your family knows where to be and when to avoid delays.
• Be mindful of your photographer's needs: Discuss how your photographer works and captures moments. Ask about their style and ensure it aligns with your vision.

Remember, your wedding photos should reflect your personality and the love you share. Don't stress the small stuff, and enjoy every moment of your special day!

Guests and accessibility

Guests and their accessibility are crucial aspects of wedding planning. It is essential to consider their comfort, convenience, and any special requirements they may have. Here are some detailed pointers to consider:

Firstly, determine the approximate number of guests you plan to invite. This will guide your choice of venue, ensuring ample space for guests, tables, waiters, entertainment, and a dance floor. A good rule of thumb is to allow for 25-30 sq ft of space per guest. If your ceremony and reception are at different venues or in a rural area with limited accommodation, consider transportation for your guests. Inform them well in advance if they need to arrange their transport or if you will be providing it.

Next, be mindful of your guests' dietary restrictions and allergies. Ask your guests about these on the initial invite, the wedding website, and again before providing final numbers to the caterers. Also, remember to feed your vendors and check with them about any dietary restrictions.

Consider the needs of elderly or less mobile guests. Ensure seating options are readily available, and think about creating a 'break-out space' away from the main party for those who prefer a quieter environment.

Other thoughtful touches include creating a 'do-not-play' list for your DJ or musicians, so they know the songs or genres to avoid. Also, if your wedding is on a large property or a public place with multiple events, signage is a must to direct your guests.

Finally, don't forget to eat a proper breakfast on your wedding day! It will help you feel more grounded and present as you embark on one of the most important days of your life.

Frequently asked questions