Wedding Invitation Wording: A Guide To Printing Etiquette

Wedding invitations are an essential part of the planning process, providing guests with key information about the event, from the time and place of the wedding to the dress code. Couples can choose to design and print their own invitations or opt for a professional service. DIY invitations can be more affordable and offer a high level of personalisation, but it's important to plan ahead and invest in high-quality tools and materials. Online platforms such as Canva, Adobe Illustrator, and Etsy offer customisable templates, while craft stores provide cardstock kits and paper options. Printing services like Vistaprint, Staples, and Smartpress are also available for those who prefer convenience.

Choosing a design template

Set a budget

Before you start looking for templates, it's important to set a budget. This will help you narrow down your options and ensure you don't overspend. Prices for templates can vary, but you can typically find good options ranging from $5 to $20. Keep in mind that you may also need to purchase additional items such as cardstock and envelopes, so factor those costs into your budget as well.

Decide on the design style

When choosing a design template, consider the overall style and theme of your wedding. This will help you select a template that complements your wedding aesthetic. For example, if you're having a rustic barn wedding, you might choose a template with earthy tones and kraft paper. Or, if you're going for a glamorous city wedding, opt for a template with metallic accents and modern fonts.

Look for a reputable source

There are many places to find design templates online, but not all sources are created equal. Look for reputable websites or designers who have experience creating wedding invitations. Etsy, Creative Market, and stock photography websites are great places to start your search. Read reviews and look for shops that appear professional and knowledgeable.

Choose a simple colour scheme

When it comes to the colour scheme, less is more. Opt for a template with just 2-3 colours, as this will be more cost-effective to print. Complex designs with coloured backgrounds or large watercolour elements will use more ink, increasing the printing cost. Instead, consider using coloured cardstock or backing your invitations with patterned paper to add a pop of colour.

Customise the template

Most design templates can be customised to some extent. Look for templates that allow you to change the text, fonts, and colours to match your wedding theme. If you're comfortable with design software, you may even be able to add your own illustrations or embellishments. Keep in mind that making too many changes to the template may increase the cost, so try to find a design that already aligns with your vision.

Consider the printing process

Finally, when choosing a design template, think about the printing process. Some templates may be optimised for certain printing methods or paper types. If you plan to print your invitations at home, make sure your template is compatible with your printer and that you have the necessary ink and paper. If you're using a professional printing service, communicate your chosen template and design elements to ensure they can deliver the desired result.

Insert cards

Registry Information

If you have a wedding registry, it is considered polite to provide this information to your guests via an insert card. This way, guests who wish to purchase a gift for you and your partner can easily find your registry and select an item that you would like.

Reception Details

If your wedding reception is at a different location from the ceremony, it is helpful to include a separate insert card with the reception details. This card can include the time, location, and any other relevant information, such as dress code or transportation options.

Accommodation Information

If you have guests travelling from out of town, it is a thoughtful gesture to include information about nearby hotels or accommodation options. You could also include details about room blocks or discounted rates if you have made arrangements with a specific hotel.

Directions and Maps

Website Details

Nowadays, many couples choose to create a wedding website where guests can find all the relevant information about the wedding. If you have a wedding website, you can include the URL on an insert card, eliminating the need for multiple insert cards for different details.

RSVP Details

While RSVP cards are typically included in the wedding invitation suite, you can also choose to include additional details or instructions on a separate insert card. This could include the deadline for RSVPs, contact information for the person collecting responses, or any other specific instructions, such as meal choices or dietary restrictions.

Cardstock

One option for cardstock invitations is to purchase pre-cut card and envelope kits, which typically include 50 cards and envelopes for around $20. This is a cost-effective option, especially if you are printing the invitations yourself. When buying cardstock, it is recommended to buy a little extra in case of mistakes or the need for reprints.

If you want to incorporate your wedding colours into your invitations, consider printing in black and white on coloured cardstock. Alternatively, you can back your invitations with patterned paper to add a unique touch. For a textured look and feel, choose cardstock with a cotton, linen, or felt finish.

When designing your invitations, keep in mind that most home printers are not suited for full-colour printing, so a white background with colourful illustrations or accents is recommended. If you are concerned about print quality, consider using a professional printing service or a local print shop that can provide higher-quality results.

Overall, cardstock is an excellent choice for wedding invitations, offering durability, customisation options, and a sophisticated appearance. With careful planning and attention to detail, you can create beautiful invitations that set the tone for your special day.

Printing

There are several online printing services available that offer affordable and customizable options for printing wedding invitations. These include Vistaprint, Staples, Canva, Shutterfly, Zazzle, CatPrint, and Smartpress. Many of these services provide templates that you can personalize with your wedding details, and some also offer the option to upload your own designs. Basic Invite and Minted are two other services that allow you to upload your own designs and offer additional services such as addressing envelopes.

Paper Type and Weight

The type and weight of paper you choose will impact the overall look and feel of your invitations. Uncoated cardstock is a popular choice for wedding invitations as it has a luxurious appearance and a durable feel. For a more textured look and feel, you can opt for paper with a cotton, linen, or felt finish. When selecting paper, consider the weight and size that is compatible with your printer or the printer you plan to use. Most standard home printers can accommodate cardstock up to 80 pounds.

The cost of printing your wedding invitations will depend on several factors, including the number of invitations, the complexity of the design, and any additional services you require. Online printing services often provide competitive prices, with some offering discounts or promotions. For example, you can print 50 cards with envelopes on Canva for around $40. VistaPrint offers 100 double-sided 4"x6" invitations for around $52.

DIY Printing

If you plan to print your wedding invitations at home, there are a few things to keep in mind. Ensure your printer can handle the weight and size of the paper you've chosen. Test your design on the paper before printing the final version to ensure the colours and text are as expected. Additionally, consider the amount of ink you will need and buy in bulk if necessary.

Proofreading and Final Checks

Before printing your final design, it is crucial to proofread the text for any errors or mistakes. Ask a friend or family member to review the design as well to ensure nothing is missed. Check that the paper is cut to the correct size, and all inserts are included in the corresponding envelopes.

Mailing

Once your invitations are printed and assembled, take a complete suite to the post office to determine the correct postage required. This will depend on the weight and size of your invitations. It is recommended to send your wedding invitations six to eight weeks before your wedding day.

Envelopes

Firstly, you'll want to choose envelopes that are slightly larger than your invitations and any other inserts, so that everything fits inside comfortably. It's also a good idea to choose envelopes in a coordinating colour that complements your wedding aesthetic. You can buy pre-made envelopes from stationery stores or online, or you could even make your own using envelope templates if you're feeling crafty.

When it comes to assembling your invitations, there are a few different options for sealing your envelopes. You can use glue dots or double-stick tape, which is often preferred over traditional glue as it's less messy and less likely to cause the envelopes to become stuck together. If you want to add a decorative touch, you could seal your envelopes with a wax seal or a ribbon.

Finally, don't forget to weigh your fully assembled invitation suite at the post office to ensure you're using the correct postage. This will depend on the total weight and number of your invitations. You can also ask about hand-cancelling, which can help to avoid potential ripping or damage during the mailing process.

Frequently asked questions