Transportation Cards: Wedding Invitation Details And Directions

Wedding invitation cards are usually accompanied by an enclosure card that includes additional details about the wedding. This card can be used to provide transportation details, such as shuttle schedules and pick-up times from hotels to the ceremony venue. It is also helpful to include parking instructions and transportation details for guests travelling between the ceremony and reception venues. If you are providing a shuttle service, be sure to mention the travel itinerary, pick-up and return times, and any stops along the way.

Shuttle service details

If you are providing a shuttle service for your wedding guests, it is important to include all the relevant details on your enclosure or details card. This ensures that your guests are well-informed and can plan their travel arrangements accordingly. Here are some key points to consider when providing shuttle service details:

Pickup and Drop-off Locations

Specify the exact locations for shuttle pick-ups and drop-offs. This may include the hotel lobby, the ceremony venue, and the reception venue. If there are multiple pick-up or drop-off points, list them all clearly.

Timing

Provide the shuttle schedule with precise departure and return times for each location. For example, "Shuttles will depart from the hotel at 2:00 pm to the wedding ceremony venue." You may also want to mention if shuttles will be available at specific intervals, such as every half-hour.

Frequency and Availability

Indicate whether the shuttle service will be provided for guests at certain times or if it will be available throughout the entire event. For instance, "Shuttles will be available from the ceremony to the reception venue immediately following the wedding."

Itinerary

If the shuttle service includes multiple stops or is part of a larger wedding itinerary, provide a clear timeline. For example, "Shuttles will depart from the hotel at 2:00 pm, arrive at the ceremony venue at 2:30 pm, and then proceed to the reception venue at 4:00 pm."

Guest Information

Inform your guests about any specific instructions or requests regarding the shuttle service. For instance, if you would like guests to indicate their shuttle preferences on their response cards, mention this in your details card. You may also want to provide a contact person or number for guests to reach out to for further shuttle-related inquiries.

Shuttle Description

While not necessary, you may want to include a brief description of the shuttle, especially if it has unique features or amenities. This can be a simple statement, such as "Shuttle buses will be provided for your comfort and convenience."

By including these shuttle service details, you can ensure that your guests have the information they need to make use of the shuttle service and arrive at your wedding celebrations with ease.

Pick-up and drop-off locations

Pick-up Locations and Times:

Provide clear information about where and when guests can expect the shuttle or transport service to pick them up. Mention the hotel lobby or a specific address, and give an exact time, such as "Shuttles will depart from the Rose Garden Hotel at 2:00 pm." If there are multiple pick-up locations, list them all with their respective times, ensuring guests know which location applies to them.

Drop-off Locations and Times:

Similarly, specify where and when guests will be dropped off at the ceremony venue and, if applicable, the different reception venue. For example, "Shuttles will arrive at The Brookstone at 2:30 pm for the wedding ceremony." If the shuttle service will be operating between different locations throughout the event, include those details as well, such as "Shuttles will be available from the ceremony to the reception venue starting at 4:00 pm."

Return Trips:

Inform guests about the return trip to their accommodations or the designated drop-off location after the event. Include the time and location for the return trip, such as "Shuttles will depart from the reception venue at 9:00 pm, returning to the Rose Garden Hotel." This ensures guests are aware of the timing and can plan their evening accordingly.

Multiple Venues:

If your wedding involves multiple venues for different events, provide clear information about the pick-up and drop-off locations for each. For instance, "For the post-wedding brunch, shuttles will depart from the hotel at 10:00 am, arriving at the Bride's parents' home, 5 Oak Circle, San Jose, California." This helps guests easily navigate between venues and ensures they don't miss out on any part of the celebration.

Contact Information:

Include relevant contact information for the pick-up and drop-off locations, especially if guests need to inquire about their reservations or require assistance finding the correct location. This could be a phone number or email address for the hotel, venue, or your wedding planner, depending on what is most appropriate and helpful for your guests.

Remember to keep the information concise and clear, focusing on the essential details that will help your guests understand the transportation arrangements for your wedding.

Transport timings

"Shuttle service will be provided from the ceremony to the reception. Shuttles will depart at 3:30 pm immediately following the wedding ceremony."

"Shuttles will depart from the Rose Garden Hotel at 2:00 pm to the Wedding Ceremony at The Brookstone. Following the reception, shuttles will return to the hotel at 9:00 pm."

"Transportation will be provided to and from the wedding ceremony and reception from the Comfort Inn & Suites. Shuttles will depart from the hotel lobby 45 minutes prior to each event and return every half-hour beginning at 8:00 pm. The final shuttle departs the reception at 11:00 pm."

"Transportation Service Shuttles will leave The Hilton at 3:15 pm and take guests to the Wedding Ceremony at Delaware Seashore State Park. Following the reception, shuttles will return at 10:00 pm."

If you are providing transport from multiple locations, be sure to include all the relevant pick-up times and locations. For example, if you are providing shuttles from a hotel and the ceremony venue to the reception, list the times and locations for both. This will help your guests plan their day and ensure they don't miss the shuttle.

It is also a good idea to include any relevant information about parking at the venues. For example, if parking is limited or tricky to find, be sure to mention this on your enclosure card. You can also include information about overnight parking if it is allowed at the venue. This will help your guests plan their departure, especially if they plan to have a few drinks and need to leave their car overnight.

Transport type

If you are providing transport for your guests, it is a good idea to include an enclosure card with your wedding invitation to communicate the specific transport details. This will let your guests know what to expect and help them plan their travel to and from the wedding. Here are some things to consider including on your transport enclosure card:

• Type of transportation: Let your guests know what type of transportation will be provided, such as a shuttle, bus, or car service.
• Pick-up and drop-off locations: Clearly state the pick-up and drop-off locations for the provided transportation. This could be from a designated hotel to the ceremony or reception venue, or between the ceremony and reception venues.
• Pick-up and drop-off times: Provide the times for when the transportation will depart from each location. For example, "Shuttles will depart from the hotel at 2:00 pm to the ceremony venue."
• Return trip information: If there will be a return trip provided, include the time and location for the return trip. For example, "Shuttles will return to the hotel at 9:00 pm after the reception."
• Frequency of service: If the transportation will be running continuously or at specific intervals, let your guests know. For example, "Shuttles will depart every 30 minutes starting at 2:00 pm."
• Any special instructions: Include any other relevant information or special instructions your guests may need to know. For example, if guests need to sign up or reserve a spot for the provided transportation, include those details.

"Transportation will be provided from the ceremony to the reception. Shuttles will depart immediately following the wedding ceremony from the venue car park."

Remember to keep the information clear and concise, and consider including a contact person or number for any transport-related queries.

Parking instructions

• Parking around [venue name] is limited. We recommend parking in [alternative location].
• Cars may be left at [venue name] overnight, but must be collected by [time] the following morning.
• Parking is available at the venue, but spaces are limited. Please let us know if you intend to drive via the RSVP card.
• There is ample parking available at the venue.
• Please be aware that parking at the venue is restricted and reserved for the wedding party only. We recommend parking in [alternative location].
• There is parking available for guests with accessibility requirements. Please get in touch with us directly to reserve a space.

Frequently asked questions