Bridesmaids' Info: What To Include In Your Email

When it comes to planning a wedding, communication is key, especially when it comes to keeping your bridesmaids in the loop. While it's important to ensure they know what's going on and when, it's also good to be mindful of their time and budgets. A welcome email is a great way to introduce your bridesmaids to each other, thank them for being a part of your special day, and give them an overview of what to expect. This can include pre-wedding events, dress codes, hair and makeup, and travel or accommodation details. It's also a good idea to ask about any scheduling conflicts and their availability to help with planning and fittings. While it's easy to get carried away with the excitement of planning, it's important to remember that your bridesmaids' lives don't revolve around your wedding, so try to keep demands and deadlines to a minimum.

Introduce the bridesmaids to each other and share contact information

Introducing Your Bridesmaids: An Email Template

Subject: Meet Your Fellow Bridesmaids!

Hi everyone!

I'm so thrilled to have each of you as part of my bridal party, and I know we're all looking forward to a wonderful celebration. As we start planning, I wanted to send an email to introduce you all and share a little information about each of you.

[Bridesmaid 1 name] will be our Maid of Honor. We first met when we were roommates back in 2005 and have been through thick and thin together. She's super organised and will be a fantastic point person for any queries.

[Bridesmaid 2 name] and I go way back to sixth grade! We were in the band together (drumline and flag corps, respectively) and even travelled to Europe after Junior year.

[Bridesmaid 3 name] is the wife of my partner's brother, and she's an incredible baker and hostess. She works with the high school band and colour guard and is super crafty, so I know she'll fit right in with us!

Feel free to reach out and connect with each other—I've included everyone's contact information below.

I'm looking forward to us all getting to know each other and creating lasting memories in the lead-up to the wedding.

Contact Information:

• [Bridesmaid 1 name] - [email address/phone number]
• [Bridesmaid 2 name] - [email address/phone number]
• [Bridesmaid 3 name] - [email address/phone number]

I'll be in touch soon with more details about the wedding and any pre-wedding events, but for now, I just wanted to facilitate some introductions and get us all excited for the special day ahead!

I'm so happy to have you all as part of the wedding—thank you!

Share the wedding weekend itinerary

Once you've selected your bridesmaids, it's a good idea to email them your wedding weekend itinerary. This will help them plan their travel and know what to expect. Here are some things to include in your email:

Pre-Wedding Events

Let your bridesmaids know about any pre-wedding events they need to attend, such as a ladies' lunch, welcome party, or farewell brunch. This will help them plan their travel and know how many nights they need to book a hotel for.

Hair and Makeup Appointments

Share the timeline for hair and makeup appointments, including the specified services and any notes from your stylist, such as whether they should arrive with clean, dry, or wet hair. If your bridesmaids are paying for their services, be sure to include the total cost of each appointment (plus tip) so they can be prepared.

Getting Dressed

Let your bridesmaids know what time they need to start getting dressed. This may be before or while you put on your wedding gown, so they can help you with your final preparations.

Photography Timeline

Give your bridesmaids a basic idea of when pictures will be taken, especially if there are specific times they need to be there, such as for group photos.

Ceremony and Reception Timeline

Remind your bridesmaids of key moments during the ceremony and reception, such as when you'll be walking down the aisle, when cocktail hour begins, and what time guests should be seated for dinner. Also, include the times for any toasts from your parents, maid of honour, or best man.

Transportation and Address Information

Include transportation information, such as shuttle services for your wedding party or guests, along with arrival and departure times. If they'll be driving themselves, provide addresses for the venue(s) and parking information.

Important Phone Numbers

Provide contact information for key people, such as your wedding planner or coordinator, the maid of honour, best man, and your parents. This way, your bridesmaids can direct any questions to them and avoid bothering you on the morning of your wedding.

Remember, clear communication is key to helping your bridesmaids feel involved and appreciated. A detailed wedding weekend itinerary will ensure they know what's expected of them and can fully enjoy the celebration.

Detail the beauty plan and expectations

Beauty Plan and Expectations

Hello everyone! I hope you're as excited as I am about the upcoming wedding! I wanted to share some details about the beauty plan and what to expect as we get closer to the big day.

First of all, let's talk about dresses. We'll be choosing a style that complements the wedding theme and color palette. I want to ensure that everyone feels comfortable and beautiful, so please feel free to provide your input and suggestions. We can work together to find a style that suits everyone's preferences and budget. It's important that we come to a decision together, and I'm happy to discuss any concerns or alternatives if needed.

For accessories, I'm thinking of keeping it simple with a touch of elegance. I'll provide some guidelines for shoe color, jewellery style, and nail hue, but don't worry, I won't be a bridezilla! I want us all to look and feel our best, so we can make adjustments as needed.

Now, let's talk about hair and makeup. A few months before the wedding, I'll let you know if I plan to cover these services for all of us on the wedding day. If not, I'll share the price and give you the option to opt in. I want to ensure that we all feel included and that no one feels pressured to incur any unnecessary expenses.

For those of you who will be joining me for dress shopping, I'd love to have your input and support in choosing my wedding gown and accessories. It's important to me to have your honest opinions while still keeping the focus on what I feel most comfortable and happy with. Your presence and help mean so much to me!

Lastly, let's talk about pre-wedding events. As my bridesmaids, I would love for you to be a part of the bridal shower, bachelorette party, and any other celebrations we have planned. I understand that attending all of these events may not always be possible, but your presence and support mean the world to me. We can work together to ensure that we find dates that work for everyone, especially for those who need to travel.

Thank you again for being a part of this special journey with me. I am so grateful for your love and support, and I can't wait to create unforgettable memories with all of you!

Provide transportation information and addresses

When it comes to transportation, there are a few key details to include in your email to your bridesmaids. First, let them know if you'll be providing a shuttle service for the wedding party or guests. If so, provide the pick-up and drop-off times, as well as the address(es) of the venue(s). If they'll be driving themselves, be sure to include the addresses and any relevant parking information. Here are some paragraphs you can use:

For your convenience, we will be providing a shuttle service for the wedding party. It will arrive at [address of pick-up location] at [time] and will depart for the ceremony venue at [time]. Please be prompt to ensure we stay on schedule. The shuttle will bring us from the pick-up location to the ceremony venue, and then on to the reception venue. The shuttle will also be available for the return trip at the end of the night.

If you prefer to drive yourself or take a cab, here are the addresses and parking details for the venues:

[List the addresses and parking information for each venue]

To help with planning, please let me know if you intend to drive yourself or take advantage of the shuttle service.

As we will be getting ready together before the ceremony, it's important that we all arrive at the same location on time. The address is [address of getting-ready location]. There is ample parking available, so you won't need to worry about that. If you prefer, you can also carpool with one of the other bridesmaids.

If you have any questions or concerns about transportation, please don't hesitate to reach out to me or the maid of honor. We want to ensure that everyone feels comfortable and confident with the travel arrangements.

Remember to include clear and concise information about transportation and addresses in your email. This will help your bridesmaids plan their journey and ensure they arrive at the right place at the right time.

Share hair and makeup appointment schedules

When it comes to sharing hair and makeup appointment schedules with your bridesmaids, it's important to provide clear and timely information. Here are some paragraphs to include in your email:

Subject: Hair and Makeup Appointment Schedules

As we get closer to the big day, I want to make sure we're all on the same page regarding hair and makeup appointments. I want us to feel relaxed and ready on the wedding day, without any stress about timing or running late. So, I've put together a schedule that we can all follow to ensure we stay on track.

Scheduling Tips

When creating the schedule, it's important to be mindful of everyone's preferences and responsibilities. For example, if one of the bridesmaids has young children, we can coordinate her appointment time with the babysitter's arrival. This way, she can focus on getting ready while knowing her little ones are being cared for. It's also a good idea to schedule the most responsible bridesmaids earlier in the morning to avoid any delays.

Order of Appointments

Regarding the order of appointments, I've taken into consideration everyone's responsibilities and preferences. I've attached the schedule below, and I kindly ask that everyone be available and on their toes to step in if someone needs to step out momentarily. While we want to stick to the schedule, it's important to remember that timing may be fluid, as everyone's hair and skin types are unique, and services may take varying amounts of time for each person.

Makeup After Hair

Additionally, based on expert recommendations, we will likely do makeup after hair appointments to avoid any hairspray on freshly done faces. If anyone has a hairstyle with more face-framing pieces that could get in the way of makeup application, we can adjust the order accordingly. We want to ensure that everyone feels comfortable and that the process runs smoothly.

Timeline for the Day

To help us stay on track, I've also included a timeline for the wedding day. This timeline includes the order of appointments and the estimated time required for each. Please take a look at the timeline and let me know if there are any concerns or adjustments needed. It's important to me that we all feel prepared and ready for the day.

Additional Stylists

To ensure we stay on schedule, I've also arranged for additional stylists to be available. This way, we can have multiple appointments happening simultaneously and not feel rushed. I want us all to enjoy the process and have a fun and relaxing morning as we get ready together.

Please feel free to reach out to me with any questions or concerns about the hair and makeup appointment schedules. I'm happy to make adjustments as needed to ensure we all feel comfortable and excited for the big day!

Frequently asked questions