Singapore Wedding Planners: What They Do And How They Help

Planning a wedding is a daunting task, especially for couples with little to no experience in organising large-scale events. Wedding planners can help lift this burden, ensuring that couples can savour and enjoy every moment of their special day.

A wedding planner is an event manager who handles every aspect of the wedding planning journey, from conceptualising a theme to creating timelines and handling logistics. They can offer a variety of packages, from comprehensive services to tailor-made options that suit the couple's needs and budget.

Wedding planners can also provide valuable advice on budgeting, timelines, and venues, and can coordinate with reputable partners to meet all wedding requirements. They can help create distinctive wedding themes and ensure that every detail, from gowns to photographs and videography, is well taken care of.

With their extensive networks, wedding planners can also offer benefits and discounts on banquets and hotels. Their budgeting services can help couples stay on track financially, and their banquet arrangement planning can even help couples break even on their expenditure.

In Singapore, there are numerous reputable wedding planning companies, such as Everitt Weddings, I Do For You, and Rosette Designs & Co, that are dedicated to making couples' dream weddings a reality.

Budgeting and saving money

• Expert advice and guidance: Wedding planners have extensive knowledge and experience in the industry. They can provide valuable advice on budgeting, helping you allocate funds effectively and maximising your budget. Planners can also guide you in finding the right vendors and negotiating the best deals, ensuring you get the most for your money.
• Customised packages: Wedding planners in Singapore often offer customised packages tailored to your budget and requirements. For example, Everitt Weddings offers distinct service plans (Exquisite Premium, Embellish Classic, and Essential Basic) that can be further customised to meet your unique needs. This flexibility ensures you only pay for the services you need, helping you save money.
• Avoiding hidden costs: Wedding planners can help you identify and plan for hidden costs that you might otherwise overlook. They can also assist in negotiating and managing vendor contracts, ensuring you are aware of any potential extra charges.
• Time and stress savings: Wedding planning can be a time-consuming and stressful process. Wedding planners can save you time and reduce stress by handling the logistics, allowing you to focus on other aspects of your big day. This time and stress savings can indirectly contribute to better budgeting and financial decision-making.
• Vendor connections and discounts: Wedding planners often have established relationships with vendors and may be able to secure discounts or special rates for you. They can also help you find vendors that match your budget and style preferences, ensuring you get the best value for your money.
• Partial planning and coordination: If you only need assistance with specific aspects of your wedding, such as venue styling or day-of coordination, wedding planners in Singapore offer partial planning and coordination services. This flexibility allows you to save money by only paying for the services you need.
• Virtual wedding options: With the impact of COVID-19, some wedding planners in Singapore, like Beautiful Gatherings, offer virtual wedding parties. This option can be a more affordable alternative to traditional weddings, allowing you to celebrate with your loved ones remotely while still creating memorable experiences.

Vendor management

Wedding planners in Singapore can help you manage your vendors and ensure that your big day runs smoothly. Here is some information on vendor management:

Finding Vendors

Wedding planners can help you find suitable vendors for your wedding. They often have a list of reputable partners or vendors they regularly work with. They can also assist in finding vendors that match your specific requirements and budget.

Communication and Collaboration

Wedding planners act as the main point of contact for your vendors. They will communicate your requirements and handle the back-and-forth and collaborate with vendors to ensure your vision is realised. This includes giving vendors assignments, sharing day-of itineraries, and managing expenses.

Organisation and Tracking

Budget Management

Wedding planners help manage your budget by associating vendors with budget line items. They can also help you compare vendors based on pricing and make informed decisions to stay within your budget.

Vendor Selection

Wedding planners can provide recommendations and assist in selecting the best vendors for your needs. They may offer favourite or preferred vendor lists, but they should also be able to source vendors that match your unique requirements and style.

Day-of Coordination

On the day of your wedding, your wedding planner will coordinate with all the vendors to ensure everything runs smoothly. They will manage the schedule, oversee the setup, and handle any last-minute issues or changes, allowing you to relax and enjoy your special day.

Overall, vendor management is a critical aspect of wedding planning, and wedding planners in Singapore offer a range of services to help you navigate this complex process.

Day-of coordination

A wedding coordinator in Singapore typically serves as the main point of contact between the vendors and the couple. They handle the overall management of the event, including renting the venue, coordinating with staff, and liaising with both wedding parties. Coordinators ensure that all the details are taken care of, from the reception to audio-visuals, timing, food, decor, and emergencies.

The process usually begins with an initial consultation, where the coordinator gets to know the couple's preferences, vision, budget, specific requests, and limitations. This is followed by a handover meeting, usually two months before the wedding, where the wedding details are finalised and a plan is created based on the venue and timing. A rehearsal is often scheduled a week before the wedding to ensure that everyone knows their role and the couple can visualise how the day will unfold.

Conceptualisation and design

Some wedding planners offer a full planning service, which includes the conceptualisation of the wedding. This is ideal for couples who don't have the time to find a venue, wedding theme, and vendors themselves. Wedding planners will also help with budgeting and can save couples money by suggesting the best options for their budget and negotiating with vendors.

Other wedding planners offer a more tailored service, allowing couples to choose which aspects of the planning they need help with. For example, a couple may have already booked their venue but need help with decor, or they may need help finding a suitable location for their ceremony.

Wedding planners can also offer a coordination-only service, which usually begins four to six weeks before the wedding to ensure that everything is in place for the big day.

The Wedding Concepteur

The Wedding Concepteur gets to know the couple they are working with before beginning to plan the wedding concept. They find vendors that match the couple's tastes rather than offering generic recommendations.

I Do For You

I Do For You is a wedding planning and event service company whose team are graduates from the Institute of Certified Wedding Planners. They enjoy creating something new for every client and are also skilled venue stylists. They believe that getting to know their clients on a personal level helps them to plan and execute events successfully.

Rosette Designs & Co

Rosette Designs & Co offer a signature service package that includes bespoke design, partial planning, and wedding coordination. For couples who only need help with wedding styling, they offer either a customised design or a decor theme such as bohemian, tropical, or pastel.

The Wedding Stylist

The Wedding Stylist is a full-service event planning company that can turn dreams and fantasies into reality. They offer a range of services, from scratch planning to helping couples who have already chosen their vendors.

Beautiful Gatherings

Beautiful Gatherings conceptualises dream weddings based on a couple's inspirations and wishes. They also offer coordinating and partial planning services.

Wedding Diary

Wedding Diary offers three service plans: wedding design and decor, wedding design and wedding day coordination, and full wedding planning and vendor services.

Chère Weddings & Parties

Chère Weddings & Parties work with couples to create a wedding where everyone is joyously pulled into the celebration of love. They believe that good events and good relationships come from good collaboration, so they get to know their clients and work with them to create something memorable.

The Wedding Atelier

The Wedding Atelier is an international wedding planning company that plans, designs, and orchestrates luxury weddings. Their founder, Lelian Chew, was awarded Luxury Travel Guide's "Wedding Expert of the Year – Global".

The Wedding People

The Wedding People is a team of wedding planners, designers, and stylists who believe that weddings are celebrations that should be thoroughly enjoyed, even the planning. They offer varying levels of service, from individual styling and coordination to full planning.

Everitt Weddings

Everitt Weddings creates unique experiences that reflect each couple's style and personality, while also providing practical support. They have a range of transparent service plans that can be customised to meet unique needs.

Manna Weddings

Manna Weddings wants to be more than just a wedding planner—they want to be a friend and confidant throughout the planning process. They will share their love for weddings inspired by places all over the world and aim to make a couple's dream wedding come true.

Bliss Pact

Bliss Pact is a team of committed, passionate, and skilled individuals who transform wildest dreams into reality. They aim to reduce the stress of wedding planning and management so that couples can fully immerse themselves in the joy of the occasion.

Eternal Emotion

Eternal Emotion is a wedding planner trained by Japanese professionals. They provide an all-round, efficient, and professional wedding planning experience, customising each wedding around the couple's unique needs. They offer step-by-step consultations and full wedding planning services, including venue and vendor sourcing and actual-day coordination.

Planning and execution

Planning a wedding is a complex and time-consuming process, and a wedding planner can help to ensure that the entire process goes smoothly, from brainstorming to the actual execution. Wedding planners can offer a range of services, from full planning to partial planning and actual day coordination. They can also provide valuable advice on budgeting, timeline planning, and venue selection, as well as coordinate with reputable partners and vendors to meet all your wedding needs.

Initial Consultation and Planning:

The first step in the wedding planning process is for the wedding planner to meet with the couple and understand their vision, requirements, and budget. This includes discussing the desired level of involvement, whether the couple wants the planner to handle everything or just certain aspects of the wedding. During this stage, the planner will also provide valuable advice and guidance to the couple, helping them to make informed decisions and create a realistic wedding budget.

Concept Design and Proposal:

Based on the initial consultation, the wedding planner will work on creating a unique wedding concept and design that aligns with the couple's vision, personality, and budget. This includes determining the wedding theme, colour schemes, and overall aesthetic of the event. The planner will also propose different options for venues, taking into consideration factors such as the desired style, number of attendees, and budget.

Vendor Sourcing and Management:

One of the most crucial roles of a wedding planner is their ability to source and manage vendors. They will have a network of reputable partners and suppliers, including caterers, photographers, videographers, florists, entertainment, and transportation providers. Wedding planners will handle all the logistics and coordination with these vendors, ensuring that they meet the couple's expectations and budget.

Timeline and Detail Management:

Wedding planners will create a detailed timeline for the wedding day, ensuring that everything runs smoothly and on schedule. This includes creating a schedule for the wedding party and coordinating with all the vendors to ensure timely deliveries and set-up. They will also manage all the small but important details, such as seating arrangements, table layouts, and guest list management.

Actual Day Coordination:

On the wedding day itself, the wedding planner will be on-site to ensure that everything goes according to plan. They will manage any last-minute issues or changes, ensuring a stress-free experience for the couple and their families. The planner will also oversee the setup, decorations, and overall execution of the wedding concept, making sure that the vision is brought to life.

Post-Wedding Tasks:

Even after the wedding day, the wedding planner's role may continue. They can assist with handling any post-wedding logistics, such as returning rented items, coordinating final payments to vendors, and providing any necessary support to ensure a smooth conclusion to the event.

By offering these comprehensive planning and execution services, wedding planners in Singapore can help couples create their dream weddings, ensuring that their special day is memorable, stress-free, and truly distinctive.

Frequently asked questions