Crafting Wedding Rehearsal Dinner Invites: Tips For Wording

Wedding rehearsal dinner invitations should include the couple's names, the date, time, and location of the rehearsal dinner, the host's name, the dress code, and RSVP information. The wording should be clear and concise, reflecting the level of formality of the event. They can be sent digitally or as printed invitations, and should be sent out 4-8 weeks before the wedding, after the main wedding invitations have been sent.

The importance of sending rehearsal dinner invitations

A wedding rehearsal dinner is a special event that brings together the couple's nearest and dearest for an intimate gathering. It is a chance for the couple's families and friends to mingle and celebrate before the wedding festivities begin. Sending out formal invitations for the rehearsal dinner is an important part of planning this event, and there are several reasons why this is a crucial step.

Firstly, invitations set the tone for the event. The wording and design of the invitation can give guests a sense of the formality or casualness of the dinner, allowing them to dress and prepare appropriately. It also ensures that all guests are on the same page regarding the timing and location of the event, especially if the rehearsal and dinner are held at different venues.

Secondly, invitations make guests feel welcomed and valued. While the wedding party and immediate family are typically expected to attend the rehearsal, sending invitations to other guests outside this circle makes them feel included in this special evening. It also provides clear information on the event's details, reducing confusion and last-minute queries.

Thirdly, invitations help with planning and organisation. They allow the hosts to finalise numbers and plan the event accordingly, especially if catering is involved. It is also a chance to include any dietary requirements or restrictions, ensuring that all guests are catered to.

Additionally, invitations can be cherished keepsakes. As renowned wedding planner Tara Guerard notes, "A printed invitation is always more special. Family members love to have them for a keepsake." Sending out invitations adds a tangible element to the event, creating a lasting memory for guests to hold onto.

Finally, invitations reduce stress for both hosts and guests. By providing clear information and RSVP details, hosts can avoid last-minute queries and better organise the event. Guests, especially those travelling from out of town, can plan their schedules and accommodations accordingly, reducing uncertainty.

In conclusion, sending out rehearsal dinner invitations is a thoughtful and practical step in planning this special event. It ensures that guests feel welcomed and informed, while also helping the hosts to plan and organise a memorable gathering for their loved ones.

What to include on the invitations

The wedding rehearsal dinner invitation is a chance to set the tone for the event and ensure your guests have all the information they need. Here are the key elements to include:

Couple's Names

The invitation should feature the couple's names, with full names for a more formal event and just first names for a casual gathering.

"Rehearsal Dinner"

It may seem obvious, but using the words "rehearsal dinner" helps guests differentiate this event from other wedding-related celebrations.

Date and Time

Specify the date and time of the rehearsal dinner, especially if some guests are not attending the rehearsal. You may also want to include the time of the ceremony rehearsal.

Event Location

Provide the name and address of the venue. If the rehearsal dinner is in a different location from the wedding venue, consider adding directions for your guests.

Host's Name

If someone other than the couple is hosting, include their name(s) in a smaller font size. Traditionally, the groom's parents host, but nowadays, it could be the couple themselves or another close family member.

Dress Code

Indicate the expected attire so guests can dress appropriately. This could range from formal or semi-formal to cocktail or informal attire.

RSVP Details

Let guests know when and how to RSVP. Include a phone number, email address, or both, along with an RSVP deadline. This will help you finalise your plans and make any necessary adjustments.

Optional Additions

You may also want to include the couple's wedding website address for additional information. If the rehearsal and dinner are at different locations, you can include separate times and addresses for each. For a more personal touch, consider adding a meaningful quote, poem excerpt, or song lyric.

Examples for Inspiration

Formal Wording

"You're invited to celebrate Cynthia and Josh Jr. at their rehearsal dinner hosted by Mary and Josh Byron Sr. at Gold Castle Restaurant."

Casual Wording

"It's almost time for the big day! You're invited to a BBQ rehearsal dinner for Mariah and Jeremy on July 10, after the rehearsal ends (around 6:30). Bring a side dish or dessert to share!"

Creative Wording

"Let's raise our glasses to Haru and Michiko! Join us for a cocktail rehearsal dinner at 7:00 (right after the rehearsal ends) at the Vera Sanders Memorial Ballroom. Cocktail attire requested."

When to send out the invitations

Timing is crucial when sending out wedding rehearsal dinner invitations. It is recommended that the invitations be mailed out four to six weeks before the wedding day, and after the main wedding invitations have been sent out. This gives the host or couple ample time to finalise the details of the rehearsal dinner and make any necessary arrangements. Additionally, it provides guests with sufficient time to book accommodations or extend their travel plans if needed.

It is also important to consider the RSVP deadline when sending out invitations. To ensure a timely response from your guests, it is advisable to set the RSVP date about two weeks before the rehearsal dinner. This will allow for any last-minute adjustments to the headcount or catering plans.

When dealing with out-of-town guests, it is considerate to send out the invitations earlier, if possible. Since these guests are travelling to attend the wedding, it is courteous to include them in as many events as possible. Therefore, sending the invitations a little earlier will give them ample time to make the necessary arrangements.

In some cases, the rehearsal dinner invitations may be included as an insert within the main wedding invitation suite. This approach is often taken when the guest list for the rehearsal dinner is similar to that of the wedding. However, if the guest lists differ significantly, such as when children are not invited to the rehearsal dinner, it is advisable to send separate invitations to avoid confusion.

To summarise, the key considerations for timing the sending of rehearsal dinner invitations are: mailing them four to six weeks before the wedding, after the main invitations have been sent; setting an RSVP deadline about two weeks before the event; being mindful of the needs of out-of-town guests; and coordinating with the main wedding invitation suite or sending separate invitations based on the guest list overlap.

How to address the envelopes

When addressing the envelopes for your wedding rehearsal dinner invitations, there are a few things to keep in mind to ensure that your guests receive clear and accurate information. Here are some detailed instructions on how to address the envelopes:

Be Clear and Specific:

Include the names of all invited guests on the envelope, specifying exactly who is invited. For example, write "The Shelton Family" if the entire household is invited, or "Blake and Sandy Shelton" if only those individuals are invited. This helps to avoid confusion and ensures that your guests know whether they can bring their children or partners.

Include Full Names:

It is generally recommended to use full names on the envelopes, especially if you have guests with the same first name to avoid any mix-ups. This also adds a touch of formality and elegance to your invitations.

Handle Plus-Ones with Care:

If you have invited a guest with a plus-one, make an effort to find out the name of their guest. Including their name on the envelope is a thoughtful gesture that makes them feel welcomed and valued.

Provide Clear Details:

When addressing the envelopes, be sure to include all the essential details such as the couple's names, the date, time, and location of the rehearsal dinner. This ensures that your guests have all the necessary information at a glance, making it less likely that they will miss any important details.

Match the Tone of Your Event:

The formality of your envelope addressing can match the tone of your event. If you're having a casual barbecue, you might use a more relaxed addressing style without titles like "Mr." or "Mrs." However, if your event is more formal, you may want to include these titles to set the right tone.

Double-Check Your Information:

Before sealing the envelopes, take the time to double-check that all the information is accurate. Verify the spelling of names, the date, time, and location details. This simple step can prevent misunderstandings and ensure a smooth experience for your guests.

Coordinate with the Wedding Hosts:

If you are not the host of the wedding, coordinate with the wedding hosts or the bride and groom to obtain a list of all the guests' names and addresses. This ensures that your guest list is comprehensive and up-to-date.

Consider Including an RSVP Card:

While not mandatory, including a stamped and pre-addressed RSVP card with your invitations can make it easier for your guests to respond. Alternatively, provide an RSVP name, phone number, or email address so guests can easily reach out to confirm their attendance.

RSVP instructions

RSVPs for the rehearsal dinner can be done informally, usually via email, phone call or text message. The designated point of contact, usually the host, should be included on the invite with their phone number and/or email address.

It is important to include an RSVP date so that guests have a deadline to respond by, and so that the host has enough time to plan the event. This is typically around two weeks before the rehearsal dinner, but it is recommended that guests reply about three to four weeks before the event.

If you are inviting guests who are out of town, it is a good idea to give them extra time to book their accommodations and travel.

If you are inviting guests who are not directly participating in the rehearsal, it is recommended to send a formal invitation to make them feel welcome and included.

If you are inviting guests who are taking part in the rehearsal, it is not necessary to send a formal invitation, but you may want to include an insert with the rehearsal dinner invitation, or send a separate short note, indicating the time and place of the rehearsal.

Frequently asked questions