Planning Wedding Transportation: A Guide To Get It Right

Planning wedding transportation is an important part of wedding preparations. It's essential to book transportation well in advance of the wedding day to ensure guests arrive safely and on time. Wedding transportation is a very appreciated service to offer, as it prevents guests from having to worry about drinking and driving, and it's also handy for guests flying from out of town. Experts recommend booking 4-6 months before the wedding, and it's important to share transportation information with guests on the wedding website. When booking, it's also worth considering the size of the vehicle, as it's recommended to size up to give guests a little breathing room.

Book transportation in advance

Booking transportation in advance is a crucial part of wedding planning. It's important to book early, as high-class vehicles are in high demand during prom and graduation season (April, May and June). It's recommended that you book your transportation four to six months before the wedding, and even earlier if you're looking for a vintage trolley or a double-decker bus, which can be booked up to a year in advance.

When you're planning your wedding transportation, it's important to consider the number of guests you'll be transporting and the distance between locations. You should also think about the pick-up and drop-off points, and whether guests will need transport at the end of the night. It's a good idea to size up when it comes to vehicles, so your guests have some breathing room, especially during the summer months.

You can find trusted transportation companies through a wedding planner, who will have established relationships with insured companies that have professional, licensed drivers. You can also book directly, but make sure to inspect the vehicles in person before making a final reservation.

Share transportation information with your guests on your wedding website, and encourage them to confirm their travel plans early. This will ensure that everyone arrives safely and on time, and it's one less thing for your guests to worry about.

Consider the number of guests

When planning wedding transportation, it's important to consider the number of guests you'll have. While not all couples provide transportation for their guests, it's a thoughtful and appreciated service to offer. It ensures your guests arrive safely and on time, and it can be especially helpful for guests who are flying in from out of town and may not have a car.

When determining the number of vehicles you'll need, it's essential to size up and give your guests some breathing room. For example, if you have 18 guests, renting a 19 or 20-passenger van will provide more comfort, especially during the summer months. It's also crucial to consider not just the pick-up but also the drop-off at the end of the night.

If you're working with a wedding planner, they may have relationships with trusted transportation companies. These companies should be insured, have well-maintained vehicles, and employ professional, licensed drivers. They should also be able to create realistic transportation schedules.

When it comes to booking, it's recommended to do so 4-6 months in advance, especially if you're marrying during prom and graduation season, as high-class vehicles will be in high demand. Share transportation information with your guests on your wedding website, and encourage them to confirm their travel plans early.

Plan the pick-up and drop-off

Planning the pick-up and drop-off for your wedding transportation is an important part of your wedding day. It's essential to book your wedding transportation well in advance to ensure your guests arrive safely and on time.

When planning the pick-up, it's a good idea to size up and give your guests a little extra room to breathe, especially during the summer months. You'll also need to consider the number of guests you have and the type of vehicle you'll need. If you're marrying in April, May or June, high-class vehicles will be in high demand, so you'll need to book your transportation early.

The drop-off is just as important as the pick-up. You'll need to make sure that your guests have a safe way to get home at the end of the night, especially if they've been drinking.

When booking your transportation, it's a good idea to use a reputable company that is insured and has properly maintained vehicles and professional, licensed drivers. You can also ask your wedding planner for recommendations, as they may have relationships with trusted transportation companies. It's recommended to book your transportation 4-6 months in advance and to share the transportation information with your guests on your wedding website.

Share travel details with guests

Wedding transportation is an important part of your big day. It's essential to book your wedding transportation well in advance to ensure your guests arrive safely and on time. Here are some tips to share travel details with your guests:

• It is recommended to book your transportation 4-6 months before the wedding day.
• Share transportation information with your guests on your wedding website. Encourage them to confirm their travel plans early.
• Make sure to size up when it comes to vehicles. If you have 18 guests, don't rent an 18-passenger van. Give your guests some breathing room, especially during the summer months.
• Consider the pick-up and drop-off locations for your guests. Will they need transportation from the ceremony to the reception venue, for example?
• If you're using a wedding planner, they may have relationships with trusted transportation companies. Make sure the company is insured, has well-maintained vehicles, and professional licensed drivers.
• If you're marrying in April, May, or June, high-class vehicles will be in high demand due to prom and graduation season, so book your transportation early.

Choose a trusted transportation company

Wedding transportation is an important part of your big day. It's essential to book your wedding transportation well in advance to ensure your guests arrive safely and on time.

When choosing a trusted transportation company, it's important to consider the following:

• Book early: Good wedding transportation companies will almost always be booked far in advance, especially if you're looking for specialty vehicles such as vintage trolleys or double-decker buses. It's recommended to book 4-6 months before the wedding, and even earlier if your wedding is during prom and graduation season (April to June).
• Size: Make sure to size up when it comes to vehicles. For example, if you have 18 guests, don't rent an 18-passenger van. Give your guests a little breathing room, especially during the summer months.
• Insurance and maintenance: Ensure the company is insured and has properly maintained vehicles.
• Professional drivers: Look for a company with professional, licensed drivers.
• Knowledge and experience: Choose a company with vast knowledge and experience in creating realistic transportation schedules. They should be able to provide guidance and advice on the best way to transport your guests.
• Final reservation: Make the final reservation in person so you can inspect the vehicles and confirm which ones you'll be using.

By following these tips, you can ensure that you choose a trusted transportation company that will help make your wedding day run smoothly.

Frequently asked questions