Planning A Wedding: The Ultimate To-Do List Guide

Planning a wedding can be stressful, but it doesn't have to be. The key to success is to be organised and to plan ahead. The first thing to do is to set your budget, as this will influence every subsequent planning decision. Once you have a budget, you can start thinking about the size of your wedding, the guest list, and the venue. From there, you can start to think about the finer details, such as wedding favours, entertainment, and childcare arrangements.

Budgeting

Planning a wedding can be stressful, but it's important to remember that it can also be fun. The first thing to do is to set your budget. This will influence every subsequent planning decision, so it's important to get it right.

First, figure out who is contributing to the budget. If multiple people are paying, you'll need to discuss which expenses each person is covering. This will also help you determine the size of your wedding. The guest list count and the venue will influence the overall cost, so it's important to have a clear idea of your budget before making any decisions.

Now is also the time to think about whether you want something small and intimate or large and lavish. This will have a direct impact on the cost of your wedding and the ways you can save money. For example, if you're looking to save money, you might consider having a smaller guest list or choosing a less expensive venue.

Once you have your budget in place, you can start making other plans, such as choosing a venue, sending out invitations, and arranging transportation and accommodation for out-of-town guests. It's also important to think about wedding insurance and whether you need it. Check with your venue about liability insurance and consider other options, like cancellation insurance, especially if you're planning a destination wedding or a wedding around a holiday.

Guest list

The first thing to do when planning a wedding is to set your budget. The number of guests you invite will influence the overall cost, so it's important to decide whether you want something small and intimate or large and lavish. Once you have a budget in mind, you can start compiling your preliminary guest list. This will help you choose a venue and reserve your date.

When creating your guest list, consider who you want by your side at the altar and during the celebrations. If you're having a bridal party, you'll need to choose your bridesmaids and/or groomsmen. You should also think about any out-of-town guests who may need accommodation and arrange hotel room blocks for them.

It's important to get everyone's mailing address and confirm your invitation text with your stationer. You'll also need to schedule a pickup or delivery date for your invites. If you're having a destination wedding or getting married around a holiday, consider sending out Save-the-Date cards or emails first.

Finally, don't forget to update your wedding website with your gift registry and any other important information for your guests.

Venue

When it comes to planning a wedding, the venue is one of the most important aspects to consider. It sets the tone for the entire event and can make or break your special day. Here is a comprehensive guide to help you navigate the process of choosing and preparing your wedding venue:

Choosing the Right Venue

The first step is to determine the type of venue that aligns with your vision for the wedding. Do you prefer a traditional setting, such as a church or a historic building, or are you leaning towards a more unique and unconventional space, like a barn, a beach, or even a botanical garden? Consider the overall atmosphere and aesthetic you wish to create.

Guest List and Budget

The number of guests you plan to invite and your budget will significantly impact your venue choice. A larger guest list may require a more spacious venue, while a smaller, intimate gathering offers more flexibility. Additionally, your budget will influence the type of venue you can afford. Discuss your budget with all contributors to gain a clear understanding of your financial limitations.

Location, Location, Location

Consider the location of your venue in relation to your guest list. If you have a significant number of out-of-town guests, choosing a venue that is easily accessible and close to accommodation options may be a priority. Alternatively, if you have a smaller guest list, you might opt for a more remote or destination venue.

Timing and Availability

Once you have a shortlist of potential venues, inquire about their availability on your desired date(s). Venues tend to book up quickly, especially during peak wedding season, so it is essential to reserve your date as early as possible.

Insurance and Extras

Don't forget to ask about insurance options when booking your venue. Liability insurance and cancellation insurance can provide peace of mind and protect you financially in unforeseen circumstances. Additionally, inquire about any additional services or extras the venue may offer, such as catering, decorations, or entertainment.

Finalising the Details

After you've chosen your venue, it's time to focus on the finer details. Create a timeline for the day, including the ceremony, reception, and any other activities you have planned. Discuss catering options, beverage selections, and any specific dietary requirements you or your guests may have. Finally, don't forget to arrange transportation for yourself and your guests, especially if the venue is in a remote location.

Wedding party

Wedding parties are a key part of the big day, so it's important to choose your wedding party carefully. Think about who you want by your side at the altar and ask them to be a part of your wedding party. Once you've chosen your wedding party, you can start thinking about what they'll wear. Shop for bridesmaid/flower girl dresses and/or groomsmen suits, and give your attendants clear instructions on how to place their orders.

You'll also need to think about transportation for your wedding party. Arrange and book any necessary transportation, such as limos or party buses, to get your wedding party to and from the ceremony and reception.

If you're having a bridal shower or bachelor/bachelorette party, your wedding party will likely be involved in planning and hosting these events. Go over bridal shower and/or bachelor/bachelorette party details, as well as the guest list, with the person (s) hosting the party.

Finally, don't forget to thank your wedding party for their participation in your big day. Consider giving them a small gift or token of your appreciation.

Catering

First, you'll need to decide on your budget. This will influence the type of food and drink you can offer, as well as the number of guests you can invite. If you're planning on having a small, intimate wedding, you might be able to splurge a little more on catering. For a larger wedding, you may need to look at ways to save money, such as opting for a buffet instead of a sit-down meal.

Next, you'll need to think about the type of food you want to serve. Will it be a formal, sit-down meal or something more relaxed like a buffet or food stations? If you're having a themed wedding, you might want to choose food that ties in with this. You should also consider any dietary requirements your guests may have, such as vegetarian, vegan, gluten-free, or nut allergies.

Once you've decided on the type of food, it's time to start looking for caterers. Ask for recommendations from friends and family, or search online for caterers in your area. Read reviews and check out their websites to get an idea of the type of food they offer and their pricing.

When you've found a few caterers you like, it's time to start contacting them. Let them know your wedding date, the number of guests, and the type of food you're looking for. Ask for a quote and a sample menu, and be sure to taste the food before you book. You should also ask about any additional services they offer, such as waiting staff, bar service, or cake cutting.

Finally, don't forget to organise the drinks. Will you be providing a full open bar, or just wine and beer? If you're having a cocktail hour, you'll need to decide on the cocktails and whether you want to offer any non-alcoholic options.

Frequently asked questions