Arranging Tables For A Wedding: A Guide To Seating And Decor

Planning a wedding can be stressful, but deciding how to decorate your wedding tables can be fun! From centrepieces to table runners, every element should reflect your chosen wedding theme, season and colour palette.

If you're on a budget, simple wedding table decorations like textured runners and table numbers can add style to your venue. If you have more to spend, candles, flowers and favours will add thoughtful finishing touches to your tables.

Your tables don't have to be over-the-top to make a statement. You can use unique touches like unexpected centrepieces, detailed menus, or creative dishware to bring your personality-infused theme to life.

- Multi-level candles: Create a warm, timeless look with candles of different heights in vases and votives, paired with metallics and green foliage.

- Rustic charm: Use wooden crates instead of vases for your flowers to give your tables a rustic feel, perfect for barn, tipi or farm weddings.

- Seasonal touches: Embrace the colours of nature and incorporate them into your table decorations. For example, rich oranges, reds and browns for an autumn wedding.

- Elevated arrangements: Tall floral centrepieces allow for large, impactful arrangements without taking over the table or blocking guests' views.

- Monochromatic elegance: Create a cohesive look with monochromatic centrepieces, linens and glassware. Add a subtle touch of texture with striped napkins.

Remember, your wedding tables are a reflection of your personal style, so don't be afraid to deviate from tradition and add unique details that your guests will remember!

Centrepieces: Flowers, candles, or a combination of both

Flowers and candles are a classic combination for wedding centrepieces, and for good reason. They are a great way to visually tie together your wedding theme and add ambiance to the reception space.

When it comes to flowers, you have a lot of options. You can choose a single type of flower or mix and match different varieties. You can also vary the colours, from a single hue to a rainbow of shades. If you're looking for something more unique, consider using potted plants or succulents as your centrepiece.

As for candles, there are many different types to choose from, each with its own unique benefits. Pillar candles, for example, are thick and column-like and can stand on their own. Tea lights are small and provide a cosy glow without overwhelming your other decorations. Votives are slightly larger than tea lights and are often used in religious ceremonies. Tapered candles are long and narrow and are perfect for a romantic table setting. Flameless candles are a great option if you want the look of candles without the worry of an open flame.

When combining flowers and candles in your centrepiece, you can either use the candles as the focal point or as an accent to your floral arrangement. If you're using candles as the main feature, try placing them in a decorative vessel that ties into your wedding theme or colour palette. If you're using flowers as the focal point, try adding a few candles to complement the arrangement and add a touch of romance to your tablescape.

• Floral candle wreath: Surround a chunky candle with a floral wreath. This simple idea can be easily created with shop-bought candles and DIY wreaths.
• Raised floral and candle display: Combine raised floral installations with glamorous candelabras to create a luxurious centrepiece.
• Wine bottle table plan: Use wine bottles as a cute table plan that doubles as a centrepiece. Pair the right bottle and label design with your theme.
• Vintage record centrepiece: For music-loving couples, vintage records make cool centrepieces. You can even personalise them with your favourite tracks.
• Tropical oversized leaf table decor: For a botanical or tropical wedding, use oversized leaves as your centrepiece. Super easy to create and very effective.
• Gold candle lantern centrepiece: Candle lanterns are a classic choice and can be easily DIY-ed. Add some faux or real foliage to dress them up.
• Rustic log centrepiece: Use wooden logs and trunks in assorted heights to create a simple yet impactful rustic centrepiece.

So, whether you're looking for something elegant and sophisticated or unique and creative, combining flowers and candles in your centrepiece is a great way to add ambiance and style to your wedding reception.

Table runners: Choose from a variety of materials and colours to complement your theme

Table runners are a great way to add texture and colour to your wedding tables. They can be used to complement a tablecloth or stand out as a focal point. When choosing a table runner, you have a variety of materials and colours to choose from to match your wedding theme.

If you're going for a rustic or farmhouse theme, consider a burlap or faux burlap runner. The sturdy, textured jute fabric adds a warm and natural touch to your table setting. You can also opt for a cheesecloth runner, which offers a soft, ethereal vibe that's perfect for a rustic, garden, or beach-themed wedding. Its lightweight and airy fabric drapes gracefully across the tables, contributing to a relaxed and natural atmosphere.

For a touch of glamour and sparkle, sequin table runners are an excellent choice. They reflect light beautifully and come in various hues to match or contrast with your decor. Satin and velvet table runners exude luxury and elegance, with their smooth and glossy fabric adding a rich, lustrous sheen. Satin runners are ideal for formal events, while velvet runners, with their soft and luxurious texture, are perfect for occasions that require a high-end touch.

Lace table runners bring an air of sophistication and elegance to your wedding tables. The delicate fabric, with its intricate patterns, infuses a romantic and vintage charm. Organza table runners are also light and delicate, adding a touch of class to your event. The sheer fabric has a subtle sheen, creating a see-through effect.

For a unique and modern look, you can choose from a range of other materials such as artificial flowers, grass, petal circles, or faux denim. These distinctive fabrics will surely make your wedding tables stand out.

When selecting a colour for your table runner, consider the atmosphere you want to create. Light colours like turquoise, coral, and yellow bring a sense of calm and cheerfulness, while bold hues like red and burgundy add drama and elegance. Metallics like gold and silver add a touch of glamour and modernity.

Don't be afraid to mix and match colours and fabrics to create a tablescape that reflects your unique style and wedding theme. Whether you're aiming for a cohesive look or a bold statement, table runners are a perfect way to enhance the decor of your special day.

Place settings: Include place cards, wedding favours, napkins, and other flourishes

Place settings are an important part of your wedding table arrangements. They can be as creative and unique as you like, reflecting your wedding's style, theme, season, and colour scheme. Here are some ideas for place settings that include place cards, wedding favours, napkins, and other flourishes:

Place Cards

Place cards are a must-have for wedding table arrangements. They guide your guests to their designated seats and can be designed in a variety of ways to enhance your table setting. Consider these ideas:

• Monogrammed place cards: Add a personal touch by featuring your initials or wedding logo on the place cards.
• Illustrated place cards: Work with an artist to create custom illustrations or choose a theme that ties into your wedding theme.
• Calligraphed place cards: Elevate the look with elegant calligraphy for a timeless and sophisticated feel.
• Creative display: Think beyond traditional place card holders. Use unique items such as mini-cloches, vintage furniture, or even glass bottles to display your place cards.

Napkins

Napkins are another essential element of your place settings. While they serve a functional purpose, napkins can also be styled in creative ways to enhance your wedding aesthetic. Here are some ideas:

• Creative napkin folds: Move beyond the traditional triangular fold. Opt for elegantly deconstructed folds, crisp contemporary designs, or unique styles like the rectangular fold or waterfall fold.
• Napkin rings or accessories: Embellish your napkins with napkin rings, ribbons, or even a contemporary paper clip to hold the napkin and menu card together.
• Colour and texture: Choose napkins that complement your colour scheme. Consider mixing textures by layering different types of napkins or incorporating other table linens.

Wedding Favours

Wedding favours are a thoughtful way to thank your guests for their presence and provide them with a memorable token of your special day. Here are some ideas for wedding favours that can be incorporated into your place settings:

• Edible treats: From chocolates to mini pancakes, there are endless options for delicious treats that your guests can enjoy during or after the reception.
• Personalised gifts: Monogrammed items, such as handkerchiefs, matchboxes, or even bottles of maple syrup, add a unique touch and serve as mementos.
• Practical items: Consider useful gifts like sleep masks, fans, or even potted succulents. These favours will not only delight your guests but also find a purpose beyond the wedding.
• Sentimental tokens: Gift your guests with something meaningful, such as a small plant or a packet of seeds, symbolising growth and harmony.

Additional Flourishes

To truly make your place settings stand out, consider these extra touches:

• Greenery or florals: Add a sprig of rosemary, a single flower, or a small bouquet to each place setting for a natural and elegant flourish.
• Menu cards: Enhance the dining experience by including menu cards at each place setting. These can be designed to match your wedding aesthetic and placed creatively with the napkins or within a napkin fold.
• Table decor: Incorporate decorative elements such as elegant taper candles, colourful bud vases, or ornate chargers to elevate the overall visual appeal of the place settings.

Table shape: Opt for rectangular or circular tables, or try something different like family-style or U-shaped

Deciding on a table shape is an important part of wedding planning. Rectangular and circular tables are the most common choices, but family-style and U-shaped tables can also be considered. Here are some things to keep in mind when making your decision:

Rectangular Tables:

Rectangular tables can be a great option if you want to maximise space. They can often fit more people and are a good choice for long, narrow venues. They also allow for easy conversation with those sitting across from you and can be angled to save space. Additionally, rectangular tables provide more options for creative centrepieces and table runners. However, some people find it difficult to converse with guests at the other end of the table, and it may be harder to move around if the room is crowded.

Circular Tables:

Circular tables are a classic choice for weddings and can facilitate better conversation among guests. They are also easier to walk around, especially if the room is small. However, circular tables may take up more space and could make it challenging to hear others if there is ambient noise.

Family-Style Tables:

For an intimate and rustic feel, consider family-style tables. These long, rectangular tables encourage a sense of community and can be decorated with elegant candelabras and graceful centrepieces. This style is well-suited for outdoor weddings or venues with high ceilings.

U-Shaped Tables:

U-shaped tables are a unique option that can facilitate conversation among guests. This style is particularly useful if you want to arrange tables around a dance floor or other focal point. It can also be a creative way to accommodate different group sizes. However, U-shaped tables may not be as space-efficient as rectangular or circular tables.

Ultimately, the decision comes down to personal preference and the specific needs of your wedding venue. Consider the size and layout of the room, the number of guests, and the overall atmosphere you want to create. By choosing a table shape that aligns with your vision and budget, you can create a memorable and enjoyable experience for you and your guests.

Seating arrangement: Consider family dynamics, guest interests, and age groups when assigning seats

When it comes to seating arrangements, it's important to consider family dynamics, guest interests, and age groups to ensure everyone has a pleasant experience. Here are some tips to help you navigate this aspect of your wedding planning:

Family Dynamics

It's crucial to be mindful of family dynamics and relationships when assigning seats. If your parents are divorced, consider seating them at separate tables to avoid any discomfort. If there are other complex family situations, try to navigate their seating arrangements sensitively. Place them at tables where they feel comfortable and surrounded by loved ones. In the case of divorced parents, you may also opt to have two tables of equal importance close to the head table, allowing each parent to feel included without sitting together.

Guest Interests

Grouping guests with similar interests or backgrounds can foster engaging conversations and create a friendly atmosphere. Seat your adventurous aunt with your friend who just returned from a similar trip, or reunite college friends at the same table. Be thoughtful in your "matchmaking" efforts to enhance the overall experience for your guests.

Age Groups

When considering age groups, it's recommended to seat older guests away from loud music or speakers to ensure their comfort. Seat younger guests with a penchant for dancing closer to the music, so they can easily access the dance floor. For weddings with many young guests, consider a kids' table equipped with activities to keep them entertained. However, ensure that younger children are seated with their parents if they might feel anxious being separated from them.

Other Considerations

When assigning seats, it's essential to avoid grouping people who don't get along. Additionally, be mindful of guests with special needs or mobility issues. Ensure they have easy access to amenities and unobstructed views. If you have guests who don't know anyone else, try to seat them with guests who share similar interests to make them feel more comfortable.

By carefully considering family dynamics, guest interests, and age groups, you can create a seating arrangement that promotes enjoyable interactions and a memorable celebration for all your guests.

Frequently asked questions