Creating Program Fans For Outdoor Weddings

Planning an outdoor wedding? It's a good idea to have some fans on hand to keep your guests cool. But why not go one step further and make them program fans, so your guests can keep track of the ceremony while they beat the heat? Here's a step-by-step guide to making your own wedding program fans.

Choosing your paper

When choosing the paper for your wedding program fans, it's important to consider the printing method and the weight of the paper.

If you're printing the programs yourself, it's best to use a home printer with regular ink. In this case, opt for 65-80 lb paper for double-sided printing. Thicker paper may be more difficult to fold, so consider using a bone folder to help you create a perfect crease. A bone folder is a tool used to smooth out creases in paper, and it's usually available in craft stores for under $5.

On the other hand, if you're only printing on one side, it's recommended to order from a professional printer and request at least 110 lb paper. This will ensure that your programs are sturdy and can withstand the weight of the fan handle.

When it comes to the design, you can either create your own or use a template. If you're feeling creative, you can use software like Microsoft Word or Canva to design your own wedding program. Alternatively, you can find free and paid templates online, such as the one offered by Simply 2 Moms, which includes a step-by-step guide for printing and assembling the fans.

Once you have your design ready, it's time to print. If you're printing at home, make sure to use cardstock paper to give your programs a thick and sturdy feel. You can also print at a local print shop or copy shop if you have a large quantity.

Finally, when choosing your paper, consider the overall theme and colour palette of your wedding. You can opt for plain paper or something with a simple border, or go for a more intricate design with watercolour illustrations or a hand-painted map of the venue.

Remember, your wedding program fans should not only be functional but also reflect your personal style and add a creative touch to your special day.

Folding and gluing

Once you have printed your wedding program design on card stock, you are ready to start folding and gluing.

Folding

Before adding any glue, fold your printed card stock in half. You can use a paper scoring board to help you make a perfect fold. Line up the corners and use the score tool to make an indented straight line down the middle of the card. If you don't have a scoring board, you can simply fold the card in half with your hands, using the crease of the paper as a guide.

Gluing

When it comes to gluing, it is best to use double-sided tape or strong glue such as ZIG 2-Way Glue Pen. Avoid using regular glue, as it may leak through the card stock and leave stains on your program. Apply a generous amount of glue or tape to one side of the fold, then press and hold the two sides of the card together.

Next, lay the glued program on a flat surface and apply glue around the edges. Press each edge firmly to ensure that all sides are sealed. Be sure to use clean fingers or a clean tool, such as a bone folder, when handling the glued edges. Even a small amount of grease or glue can leave a mark on your design.

Attaching the Handle

Now it's time to attach the handle. You can use wavy jumbo fan sticks, Popsicle sticks, tongue depressors, or bamboo sticks. Apply a generous amount of glue or double-sided tape to one side of the stick and place it inside the fold of the program, pressing firmly to ensure it is straight.

Finishing Touches

Add some ribbon or twine to the handle for a decorative touch. You can also use corner punches to round the corners of your fan for a softer look. Get creative and add your own embellishments to personalize your fans!

Adding handles

Choosing the Right Handle:

• Wavy jumbo fan sticks or popsicle sticks are popular choices for fan handles. You can find these at craft stores or online. Wavy sticks add a playful touch, while popsicle sticks evoke summertime fun.
• If you want something more natural and polished, consider using wooden handles. These can be found at craft stores or created by cutting and sanding bamboo.
• For a unique look, black wavy fan sticks can double as mini chalkboards. Your guests can write their names or add designs using chalk.

Attaching the Handles:

• When attaching the handles, always use tape or glue that is strong and permanent. Double-sided tape is a popular choice, as it provides a secure hold without creating a mess.
• Avoid using glue that may leak through the cardstock and leave stains on your beautiful programs. Opt for a strong adhesive like a Zig 2-Way Glue Pen or hot glue.
• Apply the adhesive generously to one side of the fan where the stick will go and place the handle firmly, ensuring it is straight.
• If using glue, be sure to work on a clean surface with clean hands to avoid leaving marks or grease stains on the paper.

Finishing Touches:

• Consider adding ribbon or twine to the handle for a decorative touch. Sheer organza ribbon in gold or silver is an elegant choice, or you can match the ribbon to your wedding colours.
• If you prefer a simpler look, leave the handle plain, especially if you've already incorporated colour or design elements into your fans.

Embellishments

Tassels

Add a playful and whimsical element to your fan programs with tassels. Choose a colour that complements your wedding theme or opt for a bold shade to make a statement. Tassels can be attached to the handle of the fan or used as a decorative accent on the program itself.

Ribbons

Ribbons are a versatile embellishment that can be used in a variety of ways. Wrap a wide ribbon around the handle of the fan for a romantic touch, or use thin ribbons to tie the program to the fan. You can also add a curly ribbon accent to your design for a delicate and elegant look.

Watercolour Illustrations

Incorporate watercolour illustrations or hand-painted maps of your wedding venue onto the fan programs. This custom touch will not only make your fans unique but also provide a personalised keepsake for your guests to treasure.

Calligraphy

Elegant calligraphy can elevate the look of your fan programs. Consider using calligraphy for the couple's names, the wedding date, or even the entire program for a truly special touch.

Corner Punches

Add interest to your fan programs by rounding the corners with a corner punch. You can choose from a variety of corner styles, such as a soft rounded edge or a more decorative option. This simple embellishment can make a big difference in the overall look of your fans.

Stamps

Stamping is a great way to personalise your fan programs. You can use stamps to add your initials, the wedding date, or a design that ties into your wedding theme. This is an easy and affordable way to customise your fans.

Feel free to mix and match these embellishment ideas to create unique and memorable wedding fan programs that your guests will adore!

Assembly

Step 1: Print the Wedding Programs

You can create your own design or use a template. Print your design on white card stock so that the paper is thick and sturdy enough to be assembled into a fan.

Step 2: Fold the Printed Card Stock

Use a paper scoring board to mark and score the centre of the program with a scoring tool, creating an indented straight line to help you fold the paper neatly.

Step 3: Round the Corners (Optional)

Use a corner paper punch to round off the corners of the folded card stock. You can create either a soft-rounded edge or a fancier corner, depending on your preference.

Step 4: Attach the Fan Handle

Use double-sided tape to attach the fan handle to the inside of the program. Avoid using glue, as it may leak through and stain the cardstock.

Step 5: Finish with Ribbon or Twine (Optional)

Add some ribbon or twine to the handle as a finishing touch. You can also add other embellishments like tassels or stamps to personalise your fans.

Additional Tips:

• Use 65lb-80lb paper for double-sided fans, especially when printing with a home inkjet printer.
• For single-sided fans, order from a professional printer and use paper weighing at least 110lb.
• When folding thicker paper, use a bone folder to smooth out the crease.
• If you're printing the fans yourself, consider using a test print first to ensure the paper weight and colours are correct.
• You can trim the edges of the fan blades for a more customised look.
• For outdoor weddings, consider providing a fan for each guest to ensure everyone stays cool.

By following these steps, you can create elegant and practical wedding program fans that will impress your guests and keep them comfortable during your outdoor celebration.

Frequently asked questions