Deborah Chan
A hair stylist wedding contract is a vital document to ensure a smooth process for both the stylist and the client. It sets expectations and details the services to be provided, including hair styling, makeup, and nails. The contract should include a thorough description of the services, the number of people to be serviced, the schedule, and the timeline for the wedding day. It should also outline the fees, including the total amount, deposit, payment schedule, and any additional charges, such as travel fees or early setup fees. An important aspect of the contract is addressing cancellations and last-minute changes, specifying the outcomes of various if/then scenarios. For instance, if the bride reduces the number of people getting their hair done, the contract should state that the full balance is still owed. The contract also serves to protect the hair stylist's business and mental health by providing clear terms and preventing problems on the wedding day. It is recommended to have a strong contract in place and, if needed, direct communication with a bride threatening legal action to a lawyer.
What You'll Learn
Payment terms, including fees, deposits, and due dates
When it comes to payment, it is important to outline all the relevant details in the contract, including the total amount, the due date, the deposit amount, and the payment schedule.
Firstly, the contract should specify that a deposit is required to secure the wedding date. This deposit should be a percentage of the total cost of hair services, and it should be clearly stated in the contract that this deposit is non-refundable. For example, you may require a 10% deposit based on the total cost of hair and makeup services.
The contract should also outline the payment schedule, including any milestones or due dates for payments. For instance, you may require the final payment to be made on the day of the wedding. It is important to note that the contract should also include information about late payments, including any penalties or consequences that may occur.
In addition, the contract should detail any additional fees that may be incurred. This includes travel fees, early setup fees, relocation fees, extension placement fees, parking fees, and holiday booking fees. For example, you may charge $25 per stylist for 30 minutes of travel, with an additional $25 for each 30 minutes thereafter. It is important to provide clear and transparent pricing information to avoid any surprises for the client.
Finally, it is essential to outline the cancellation policy in the contract, including any penalties for late cancellations. For instance, you may require a minimum of 90 days' advanced notice for cancellations, with a penalty of 50% of the total cost of services for cancellations made within 60 days of the wedding.
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Cancellation policies and refunds
The hair and makeup services for the wedding are subject to a signed contract and a non-refundable deposit of 10% of the total cost of hair and makeup services. The deposit is to be paid upon signing the contract. The final headcount for the bridal party is required 90 days before the wedding. The bride is responsible for the payment of any member of the bridal party who cancels within 90 days of the wedding.
In the event that the wedding is cancelled more than 90 days before the wedding, the deposit will not be refunded. If the wedding is cancelled less than 90 days before the wedding, the deposit will not be refunded and the client will be charged 50% of the total cost of the booked services. If the wedding is cancelled less than 60 days before the wedding, the client will be charged 100% of the total cost of the booked services.
If the client wishes to cancel or amend their contract, they must do so in writing. If the client cancels their contract with less than 60 days' notice, they are required to pay 50% of the remaining balance on their invoice. If the client cancels with less than 30 days' notice, they are required to pay 100% of the remaining balance.
In the event that the hair stylist is unable to fulfil their obligations due to an emergency, a qualified replacement hair stylist will be sent to the job. If this is not possible, the client will be granted a full refund for the services that were not provided.
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Additional fees, e.g. travel, early setup, and extensions
When it comes to wedding hair and makeup, there are several additional costs to consider beyond the initial styling. Here are some important factors to include in your contract to ensure you cover all potential extra fees:
Travel
If your business operates out of a salon, be sure to outline any travel fees that will be incurred for you and your team to get to the wedding location. You may choose to charge a flat rate or by mileage, especially if the wedding is a long distance from your salon.
Early Setup
If the bridal party requires your services before a certain time, for example, 7:30 a.m., you may want to consider an early setup fee. This fee can be a flat rate that is not subject to each individual but is applied to the entire booking.
Extensions
If any member of the bridal party wishes to have hair extensions applied, this will likely incur an additional cost. Be sure to specify that extensions must be provided by the client and should be 100% human hair. Outline the extension placement fee, which may vary depending on the type and number of extensions required.
Parking and Tolls
Don't forget to include any potential parking fees, tolls, or valet charges that may be incurred during travel to and from the wedding location. These fees will ensure that you are compensated for any expenses necessary to provide your services.
Relocation
In some cases, you may need to relocate during the service, such as starting preparations at a hotel and then moving to the wedding venue. Outline a relocation fee to cover the time and effort required to move your equipment and set up at a new location.
By including these additional fees in your contract, you can ensure that you are fairly compensated for your time and expertise, and the bridal party is aware of any potential extra charges.
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Number of people and services required
When creating a hair stylist wedding contract, it is important to ask the bride how many people will require hair and makeup services on the day. This will help you to create schedules and timelines for the big day. It will also help you to calculate how much time you will need for preparations and how many assistants you will need to involve. Usually, having more than seven people for makeup and hairstyling requires an additional assistant to help on the wedding day.
The contract should clearly outline the number of each type of service to be performed, along with any additional fees, such as early start fees, holiday fees, or travel fees. It should also state the date, location, and start and end times for the services.
In addition, the contract should include a stipulation regarding how cancellations in headcount will be handled. For example, if the bride changes the number of people getting their hair done, she still owes the full balance due on the contract. This can be included as an "if/then" strategy in the contract. For instance, "If the bride reduces the number of people getting their hair done, then the amount she owes will not be reduced." This will protect your time and money, and the bride will have clear expectations from the start.
Furthermore, the contract should outline the terms of payment, including a breakdown of per-person service charges and the total amount due. It should also specify how last-minute additions or changes will be handled, including any additional fees that may occur as a result.
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Working conditions and requirements
The hair stylist requires a safe working environment, with the following conditions met:
- A no-walk traffic area with good lighting and a mirror, located near the venue space.
- Sufficient space to work, with adequate room for their equipment.
- Temperature control and access to bathrooms.
- Clean, dry hair to work with (unless otherwise decided by the stylist).
The stylist will arrive at the agreed-upon time and location, with a portfolio of their work, and any necessary equipment. They will also provide a checklist for the bride, including tips and any necessary supplies for a beauty emergency kit.
The bride is responsible for providing the stylist with a suitable working area and conditions. She must also ensure that all members of the bridal party requiring hair styling services arrive with their hair already blown dry, unless otherwise agreed upon with the stylist.
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Frequently asked questions
The contract should include the total amount and the due date, the deposit amount and the due date, the remaining balance and the payment schedule. It should also include a breakdown of per-person service charges, the number of each type of service to be performed, and any additional fees such as travel, early setup, parking, etc.
Include a Force Majeure clause to protect yourself and the client from situations outside your control, such as a pandemic or hurricane. Also, include a cancellation policy that outlines how payments will be handled in the event of a cancellation. Another clause to consider is an Exclusivity Clause, which states that the client will not hire any other service provider to provide the same service.
Ask the bride how many people will need hair and makeup services, and request details about what needs to be done to create schedules and timelines. Calculate how many assistants you will need and how much time you will need for preparations. Also, create a portfolio or lookbook to showcase your previous experience and successful wedding looks.
The contract should include a stipulation stating how cancellations or changes in headcount will be handled. For example, you can state that the number of services can be changed, but the amount owed will not be reduced. This protects your time and money and sets clear expectations for the bride.
