Informing Guests Of Wedding Shuttle Services: Reception Invite Tips

When it comes to wedding planning, transportation is a key consideration. It's important to ensure that you, your wedding party, and your guests can easily get from the ceremony to the reception, especially if the venues are in different locations. One way to facilitate this is by providing shuttle services for your guests. If you're wondering how to indicate this on your wedding invitations, here's some advice:

Firstly, it's a good idea to include an additional card with your invitation suite that specifically mentions the shuttle service. This could be an accommodations card if you have a lot of out-of-town guests or a reception card if the reception is at a separate location. You can also include a wedding website link where guests can find more detailed information about transportation, directions, and accommodations.

When mentioning the shuttle service, you can use wording such as Shuttle service provided or Transportation will be provided to and from the venue. If the hotel offers a shuttle, you can state Hotel offers shuttle transportation to the reception. It's also a good idea to mention if the shuttle has specific pick-up and drop-off times, and whether guests need to indicate their interest in using the shuttle service on their RSVP cards.

By providing clear and concise information about the shuttle service on your wedding invitations, you can ensure that your guests have a smooth and stress-free experience on your big day.

Shuttle info cards

Why you need them

It's your big day and you want to ensure your guests can get from point A to point B without a hitch. Shuttle info cards are a great way to provide clear instructions and ease any travel concerns your guests may have.

What to include

• A clear statement that shuttle transportation will be provided.
• Specific locations where the shuttle will pick up and drop off guests, such as the ceremony and reception venues or designated parking areas.
• Times for shuttle departures and arrivals. You may also want to include a schedule for multiple trips.
• Any relevant instructions, such as requesting guests to indicate their interest in using the shuttle service on their RSVP cards.
• A mention of any other transportation options, such as ridesharing apps or taxi services, especially if there are limited shuttle trips.

Examples

• "Shuttle service provided. We will be offering shuttle transportation to and from the wedding venue. Please visit our wedding website for the shuttle schedule and pick-up/drop-off locations."
• "Complimentary shuttle transportation will be provided for guests between the hotel and the venue. Please indicate your interest in using the shuttle service on your RSVP card."
• "For your convenience, shuttle transportation will be available to and from the reception. The shuttle will depart from [location] at [time], making stops at [locations]. Additional trips will be available throughout the night."
• "Parking is limited at the venue, so we kindly request that you utilise the shuttle service. It will be running from [time] to [time], leaving every [frequency] from [location]. Please visit our wedding website for more details."

RSVP cards

Wording Ideas:

• "Shuttle service provided."
• "Transportation will be provided to and from the venue."
• "Shuttle transportation will be provided to and from the ceremony."
• "Complimentary transportation will be provided for our guests from the hotel to the venue."
• "Please indicate if you require transportation between the event hotel and the wedding celebration."
• "A shuttle will be provided from the hotel to the ceremony and reception venues. Please let us know if you plan to use this service."

Additional Information:

It's important to give your guests clear and concise information about the shuttle service. Here are some details you may want to include:

• Pick-up and drop-off locations
• Shuttle schedule and timings
• Any accessibility features or limitations
• A link to your wedding website for more information

Confirming Numbers:

To ensure you reserve enough space on the shuttle, it's a good idea to ask guests to indicate their interest on the RSVP card. This will help you get an accurate count and avoid overbooking or underbooking the shuttle.

Accommodation Cards:

If you have a lot of information to convey, consider including an accommodation card with your invitation suite. This can include room block details, shuttle information, and travel tips. Here are some examples:

• "A block of rooms has been reserved under the Smith/Jones Wedding at the Downtown Hotel. A shuttle will be provided from the hotel to the ceremony and reception venues."
• "For directions, accommodations, and shuttle information, please visit our wedding website: www.examplewedding.com."

Wedding Website:

Your wedding website is another useful tool for sharing shuttle details. You can include the shuttle schedule, pick-up and drop-off points, and any relevant updates or changes. It's a good idea to direct guests to your website for the most up-to-date information.

By including clear and concise information on your RSVP cards, accommodation cards, and wedding website, your guests will have all the details they need to take advantage of the shuttle service you're providing.

Wedding website

Wedding Transportation

We want to ensure that you can travel to and from the venue(s) with ease, so we've arranged shuttle transportation for our guests.

Shuttle Details

We will provide a shuttle to and from the venue(s), making stops at the following hotels: [list hotels]. The shuttle will also be available to take guests from the ceremony to the reception.

To help us accommodate everyone, please indicate on your RSVP card if you plan to use the shuttle service. You can also find shuttle times and locations on our wedding website.

Pick-up and Drop-off Locations

The shuttle will pick up and drop off guests at the following locations:

• [Hotel name and address]
• [Venue name and address]

Pick-up and Drop-off Times

The shuttle will be available at the following times:

[List times]

Please note that we have limited shuttle services, so be sure to indicate on your RSVP card if you require transportation.

Alternative Transportation Options

If you prefer alternative transportation, here are some options:

• Rideshare services: Uber and Lyft are convenient options, especially if you plan to drink at the wedding.
• Taxi services: Traditional taxi services are also available.
• Personal vehicles: If you plan to drive, please keep in mind that parking at the venue may be limited.

Directions

For those driving to the venue or taking alternative transportation, you can find directions to the venue on our wedding website.

Parking

If you plan to drive to the venue, please note that parking is limited. We recommend carpooling or using the shuttle service if possible.

Important Considerations

• If you plan to drink at the wedding, we strongly recommend using the shuttle service or a rideshare app to ensure a safe journey home.
• Some guests may want to leave early, so we've arranged for multiple pick-up times. You can find the shuttle schedule on our wedding website.
• If you have any questions or concerns about transportation, please don't hesitate to reach out to us directly.

We look forward to celebrating with you and hope that you find these transportation arrangements convenient and enjoyable!

Insert cards

If you are providing shuttle services for your wedding guests, it's a good idea to include this information on an insert card. This is especially important if your wedding is in a location with limited access to taxis or ridesharing services, or if guests will need to travel between the ceremony and reception venues. Here are some tips and suggestions for including shuttle information on your insert cards:

Provide Clear Information

Clearly state that shuttle services will be provided and give details about the pick-up and drop-off locations. For example, you can say, "Shuttle transportation will be provided to and from the ceremony/reception." If the shuttle will be provided by the hotel, you can mention that as well: "The hotel offers shuttle transportation to the reception."

Include Timing Details

If you have finalised the shuttle schedule, you can include the pick-up times on the insert cards. This helps guests plan their day and ensures they don't miss the shuttle. For example, "A shuttle will be provided from the hotel one hour prior to the ceremony and will be available after the reception."

Indicate Any Restrictions or Requirements

If there are any restrictions or requirements for using the shuttle, be sure to mention them. For example, if guests need to indicate their interest in using the shuttle ahead of time, you can add, "Please indicate on your response card if you would like to use the shuttle service." This helps you plan the shuttle schedule and ensure there is enough space for everyone.

Direct Guests to Your Wedding Website

If you have a wedding website, you can include a link and direct guests there for more information. This is especially useful if you don't have all the shuttle details finalised yet. You can say something like, "For details on directions, accommodations, and shuttle, please visit our wedding website."

Keep it Concise

Try to provide all the necessary information without making the insert card too wordy. Guests will likely be receiving multiple cards and details about your wedding, so keep the shuttle information clear and concise.

Design and Placement

Consider the design and placement of the shuttle information on the insert card. You may want to use a clear and easily readable font, and ensure the card is placed in a noticeable location within the invitation suite.

Proofread and Finalise

Before sending your invitations, be sure to proofread the insert cards for any errors or inconsistencies. Finalise all the shuttle details, including timing and pick-up locations, to ensure the information provided is accurate and up-to-date.

Accommodations cards

If you're providing a shuttle service for your wedding guests, it's a good idea to include this information on your accommodation cards. Here are some tips and examples to help you word your accommodation cards effectively:

Providing Shuttle Information:

It is helpful to include shuttle information if you are hosting a wedding that is more than 20 minutes away from a bus route or taxi district. This ensures that your guests have a safe way to get home, especially if you are offering complimentary alcohol. It is also a convenient option, especially if you anticipate guests leaving at different times.

Wording and Examples:

• "A block of rooms has been reserved under the Cullen/Manning Wedding. The Drake Chicago, 6 East Pearson Street, Chicago, Illinois, 312.503.1100. A shuttle will be provided from The Drake one hour prior to the ceremony and will be available after the reception."
• "Please view our website for more information on accommodations, directions, and maps to the venue: www.ariannaanddylantaketheplunge.com. SoHo Grand Hotel, 310 West Broadway, New York, New York. SoHo Courtyard Marriott, 181 Varick Street, New York, New York."
• "Shuttle service provided."
• "Transportation will be provided to and from the venue."
• "Complimentary transportation will be provided for our guests from the hotel to the venue."
• "For details on directions, accommodations, and shuttle, please go to the wedding website."

Additional Tips:

When including shuttle information on your accommodation cards, consider the following:

• Provide clear and concise information about the shuttle service, including pick-up and drop-off locations and times.
• Include any relevant contact information, such as phone numbers or websites, for the accommodation and shuttle service.
• If you have a wedding website, utilise it to provide additional details and direct links to accommodation options.
• Consider including a response date for guests to indicate whether they plan to use the shuttle service. This will help you determine the number of guests to expect and reserve the appropriate number of shuttles.

Frequently asked questions