Planning A Wedding: A Step-By-Step Guide For Couples

Planning a wedding is a complex and stressful task, involving endless details, deadlines, and family drama. The key to success is to start early, giving yourself plenty of time to choose the right venue, vendors, and dates. It's also important to settle on a budget, plan the rehearsal dinner, and don't forget about the honeymoon! There are many pre-wedding events to consider, such as engagement celebrations, showers, and bachelor/bachelorette parties, which will require some input from the happy couple. The right officiant can make or break the day, so this is another important decision to consider carefully.

Budgeting

Planning a wedding can be a stressful task, but budgeting is a great place to start. It's important to settle on a budget early on in the process, as this will help guide your decision-making when it comes to venues, vendors, and other details.

When creating your budget, consider the overall cost of the wedding, as well as the individual costs of each component. This includes the venue, catering, bar costs, photography, stationery, officiant, and any pre-wedding events such as engagement celebrations, showers, and bachelor/bachelorette parties. Don't forget to factor in the cost of your honeymoon as well!

To get started, create a spreadsheet or use a wedding planning app to keep track of expenses. Begin by listing out all the potential costs, then research average prices for each item in your area. This will give you a sense of the overall cost and help you identify areas where you may need to compromise or cut back.

It's also important to consider who will be contributing financially to the wedding. Traditionally, the groom's family pays for the rehearsal dinner, but it's becoming more common for couples to pay for their own weddings or for both families to contribute. Discuss financial contributions early on and be transparent about your budget with those involved in the planning process. This will help ensure that everyone is on the same page and prevent any last-minute surprises.

Venue

When it comes to event planning a wedding, the venue is one of the most important aspects to consider. It sets the tone for the entire event and can make or break the overall experience for you and your guests. Here are some key things to keep in mind when choosing and preparing your wedding venue:

Start by confirming your wedding style and theme. Are you envisioning an intimate garden wedding or a grand ballroom celebration? Knowing your style will help narrow down your venue options and create a cohesive look and feel for your special day.

Begin your venue search early. The earlier you start, the more options you'll have in terms of availability and the less stressful the process will be. Consider your guest list and the capacity of the venue to ensure it can comfortably accommodate your expected number of guests.

Think about the location of your venue. Is it easily accessible for your guests, with adequate parking or nearby public transportation? Consider the surrounding area and any potential distractions or noise that could impact your event.

When visiting potential venues, pay attention to the details. Check the condition of the venue and its facilities, including restrooms, catering areas, and any decorative features. Ensure the venue has the necessary infrastructure to support your plans, such as adequate power outlets and lighting options.

Discuss the logistics with the venue coordinator. Find out what is included in the venue rental, such as tables, chairs, linens, and sound equipment. Inquire about their policies on decorations, outside vendors, and timing restrictions. Understand the payment process, including deposits, payment schedules, and cancellation policies.

Finally, don't forget to plan for the rehearsal dinner, which usually takes place the night before the wedding. Traditionally, the groom's family plans this event, but it's important to confirm who is organising and paying for it well in advance. Ensure a venue is booked and all the details are finalised about six months before the wedding.

Photographer

Planning a wedding is no easy task, and there are many details to consider. One of the most important aspects of the day is the photographer. Here are some tips to help you choose the right one:

Start by deciding on your budget for the photographer. This will help you narrow down your options and ensure you don't overspend.

Next, consider the style of photography you want. Do you prefer traditional, posed portraits or a more candid, photojournalistic approach? Look for photographers who specialise in your preferred style.

Once you have a few options, research their portfolios and reviews. Make sure their style aligns with your vision for the day. Check their availability for your wedding date and book them as soon as possible to avoid disappointment.

Communicate your expectations clearly with the photographer. Discuss the timeline of the day, the specific shots you want, and any special requests. On the day, try to relax and enjoy yourself. Trust your photographer to capture the moments that matter.

Guest list

Planning a wedding guest list can be a tricky task. The first thing to consider is the size of your venue. If you have a small venue, you may need to cut down your guest list, and vice versa. It's also important to start planning your guest list well in advance, so you have time to consider who you want to invite.

You should also think about the people who will be involved in pre-wedding events, such as engagement celebrations, showers, and bachelor/bachelorette parties. You will need to create guest lists for these events and pass them on to the hosts.

Once you have a rough idea of your guest list, it's time to start planning your stationery. Save-the-date cards typically go out nine months before the wedding date for a destination wedding and four to six months ahead of time for local nuptials. Invitation suites then follow six to eight weeks before the wedding. It's important to request RSVPs no later than one month before the celebration to avoid last-minute hiccups.

Finally, don't forget to consider who will be planning and paying for the rehearsal dinner. Traditionally, this event is planned by the groom's family, but it's important to figure this out in advance and ensure that a venue is booked and details are confirmed about six months before the wedding.

Catering and bar costs

There are ways to save money on catering and bar costs. For example, opting for seasonal foods and a buffet-style meal can lower your costs, as can reducing the number of courses or choices. You could also consider a food truck or potluck-style gathering, which can be unique and cost-effective.

Alcohol can comprise a major part of your total wedding catering cost. The average starting price in the U.S. for bar service at a wedding is $15 per person. You can save money by buying the alcohol and mixers yourself, or by offering a signature cocktail or a limited drink menu.

Frequently asked questions