Booking Hotel Rooms For Bridesmaids: A Step-By-Step Guide

Booking hotel rooms for bridesmaids can be a tricky business. While there is no traditional answer to the question of who pays, it is generally considered a nice gesture for the bride to cover the cost of her bridesmaids' rooms, especially if they are travelling from out of town. However, it is not uncommon for bridesmaids to pay for their own rooms, especially if they are bringing a plus-one. If the bride is booking, it is worth considering a hospitality suite connected to a guest room, which can offer more space and privacy. It is also important to book early, as rooms can fill up quickly, and to be mindful of check-in and check-out times, which may require booking for two nights.

Check-in and check-out times

If you need the room for the morning of your wedding, you may need to book it for the previous night as well, especially if check-in isn't until the afternoon. This will ensure that you and your bridesmaids have access to the room when you need it. Some hotels may offer a late check-out, so it's worth asking about this option if you only need the room for the morning.

Another option is to look into a hospitality suite connected to a guest room. These suites often have private bathrooms and can provide the space you need for you and your bridesmaids to get ready. You may also be able to bring your own food and beverages into the suite, and you'll only need to pay for the day, rather than an overnight stay.

If you're booking a room for your bridesmaids to stay in the night before the wedding, you may want to consider covering the cost as a gesture. While it's not a requirement, it can be a nice way to thank them for their participation in your special day. Keep in mind that if any of your bridesmaids are bringing a significant other, you may want to offer them a separate room or give them the option to share a room.

When booking a hotel room for your bridesmaids, be sure to book well in advance, especially if you're reserving a block of rooms for out-of-town guests. This will ensure that you have a variety of options to choose from and that you can secure any necessary discounts.

Who pays for the room

There are a few options when it comes to paying for a hotel room for bridesmaids. Here are some things to consider:

Tradition

Traditionally, guests are responsible for paying for their own hotel rooms, and this includes the wedding party. Bridesmaids usually pay for their own accommodation, as well as their travel and outfits.

Cost

If you are requiring bridesmaids to stay in a particular hotel, especially if it is expensive, it is a nice gesture to pay for their rooms. This is also true if the bridesmaids are travelling from out of town and would not otherwise be incurring these costs.

Convenience

If you are booking a room for yourself to get ready in, and you want your bridesmaids to stay with you, it is expected that you would pay for the room. This is also true if you are requiring them to stay the night before the wedding. If you are simply offering them the option to stay, they can pay for themselves.

Other Options

If you are hosting your wedding at a resort or hotel ballroom, check with your coordinator as they may cover the cost of your room on your wedding night as part of your package.

If you are booking rooms for out-of-town guests, you can reserve a block of rooms at a discount. This way, you are helping your guests save money without having to pay for their rooms yourself.

Ultimately, the decision of who pays for the hotel room for bridesmaids is up to the couple. There is no one "right" answer, and it will depend on your specific situation and preferences.

Location of the hotel

When it comes to booking a hotel room for your bridesmaids, location is key. Here are some important factors to consider when choosing the right location for your bridal party:

Proximity to the Wedding Venue

One of the most important considerations is how close the hotel is to your wedding venue. If it's within a reasonable distance, it will be much easier for your bridesmaids to get ready and head over to the venue without having to worry about a long commute. This is especially important if you're running on a tight schedule or if your bridesmaids will be helping you with any last-minute tasks at the venue.

Accessibility for Out-of-Town Bridesmaids

If you have bridesmaids coming from out of town, choosing a hotel that is conveniently located near the airport or major transportation hubs can be a thoughtful gesture. This will make their travel arrangements much smoother, especially if they are arriving the day before the wedding. It also ensures that they won't have to navigate an unfamiliar city too much to get to the venue or any other wedding-related events.

Nearby Amenities and Attractions

Think about the amenities and attractions that are important to you and your bridesmaids. For example, you may want a hotel with a spa or salon nearby so you can all relax and get pampered before the big day. Additionally, consider restaurants, cafes, or bars in the area that can accommodate your group for meals or a fun night out.

Peace and Quiet

While it's not always possible to control, try to choose a hotel that is located in a quieter area or away from any ongoing construction. This will ensure that you and your bridesmaids get a good night's rest before the wedding and can enjoy a peaceful morning while getting ready. A hotel on a higher floor can also help reduce noise levels.

Group Rates and Blocks

If you have a large group of bridesmaids, consider looking into hotels that offer group rates or room blocks. This can often be more cost-effective and ensures that your entire bridal party can stay in the same location. It's a good idea to book these rooms well in advance, especially if your wedding is during a busy season or in a popular destination.

Your Own Preferences

Lastly, don't forget about your own preferences and comfort. If there is a particular hotel that you've always wanted to stay in or one that holds a special meaning for you, consider making that your base for the wedding preparations. It's your special day, so choosing a location that makes you happy is essential.

Remember to book the hotel room well in advance to ensure availability, especially if you require multiple rooms or have specific requests. By considering these location factors, you'll be able to create a comfortable and enjoyable experience for your bridesmaids as you all get ready for your big day.

Booking multiple rooms

Determine the Number of Rooms and Guests:

Start by confirming the number of bridesmaids who will need accommodation. Consider their preferences and comfort. If they are bringing their significant others, you may want to book separate rooms for them. It is also important to decide whether you will be staying with your bridesmaids or in a separate room. This will impact the number of rooms you need to book.

Choose a Suitable Hotel:

Select a hotel that is conveniently located and offers the necessary amenities. Consider factors such as proximity to the wedding venue, availability of a bridal suite or hospitality suite, and whether they offer group discounts. Some hotels provide additional perks like shuttle services, late check-out, or airport transportation, which can be beneficial for out-of-town guests.

Book the Rooms in Advance:

It is advisable to book the rooms well in advance, especially if you are reserving a block of rooms for your bridesmaids and other guests. Hotels tend to fill up quickly, so aim to book at least 8 to 12 months before the wedding. Contact the hotel directly and inquire about group rates and availability. Be sure to ask about their cancellation policy, cut-off dates for discounted rates, and any other pertinent questions you may have.

Communicate with Your Bridesmaids:

Keep your bridesmaids informed about the room booking process. Let them know the hotel details, check-in and check-out times, and any other important information. If they are expected to cover their own accommodation costs, be transparent about this. You can also suggest that they share rooms to save money and offer to help them coordinate if needed.

Consider Other Options:

If booking multiple hotel rooms becomes too costly or impractical, consider alternative options. For example, you could look into renting an Airbnb or a vacation home that can accommodate your bridesmaids and provide a private space for everyone to get ready. This might be a more cost-effective solution, especially if you are also hosting welcome drinks or brunch.

Remember to plan ahead, be mindful of your budget, and communicate clearly with your bridesmaids to ensure a smooth and enjoyable experience for everyone.

Amenities

When booking a hotel room for bridesmaids, it is important to consider the amenities that will be needed to ensure a comfortable and convenient stay. Here are some key amenities to look for:

Space and Comfort

Look for a hotel room that offers ample space for the entire bridal party to get ready comfortably. Consider the number of bridesmaids and whether there will be enough space for everyone to move around and store their belongings. A hospitality suite connected to a guest room can be a great option, as it offers private bathrooms and additional space.

Mirrors and Furniture

Ensure that the hotel room has full-length mirrors, which are essential for the bridal party to get ready and do their final touches. The room should also have enough furniture, such as tables and chairs, to accommodate everyone's needs.

Kitchenette

If the bridal party plans to use the room for hair and makeup, a kitchenette can be extremely useful. It provides a separate space for food and drinks, avoiding any mess in the bathroom.

Extra Toiletries and Essentials

Inquire about extra toiletries, such as ironing boards, laundry, and additional towels. These can be lifesavers, especially if anyone forgets something or needs last-minute touch-ups.

Check-in and Check-out Times

Pay close attention to the check-in and check-out times offered by the hotel. If you require the room for specific hours, you may need to book it for two nights or request a late check-out. Discuss your needs with the hotel staff and see if they can accommodate your request.

Room Service and Concierge Services

Room service can be a convenient amenity, especially for last-minute coffee or snack orders. Additionally, a concierge service can be invaluable for navigating the area and finding nearby spots for breakfast or lunch.

Frequently asked questions