Guide To Crafting Wedding Rehearsal Dinner Invites

Wedding rehearsal dinner invitations should include the names of the couple, the host, the date, time, location, and RSVP deadline and method. They should be sent out three to six weeks before the wedding, after the main wedding invitations have been mailed. The wording can be more casual than wedding invitations and can be printed or digital. It's important to be clear about who is invited, especially if children are included. Here are some examples of wording for wedding rehearsal dinner invitations:

Please join us for a rehearsal dinner honouring [Couple's names] on [Date] at [Time] at [Location name and address]. RSVP to [Host name] at [Email address or phone number] by [Date].

Mr. and Mrs. Smith request your attendance at their rehearsal dinner on [Date] at [Time] at [Location name and address]. Kindly send all responses to [Host name] at [Email address or phone number] by [Date].

What to include

When it comes to wedding rehearsal dinner invitations, there are several key details that you must include. Here is a list of what to include in your invitations:

• The host's name(s): Traditionally, the groom's parents host the rehearsal dinner, but nowadays, the couple or any close family members can host the event. It is common to include the host's name(s) in the invitation, especially if it is a formal event.
• The couple's names: Include the first names of the couple, and if it is a more formal event, use their full names.
• Date and time: Specify the date and time of the rehearsal dinner.
• Location and address: Provide the name and address of the venue. If it is held at a private residence, include the name of the host or homeowner.
• Dress code: Let your guests know if there is a specific dress code for the event.
• Type of dinner: You may choose to describe the type of dinner that will be served so that guests know what to expect.
• RSVP details: Include the RSVP deadline and the method of response, such as an email address or phone number. You may also include the name of the designated point of contact for responses.
• Additional information: You can include other relevant details such as the wedding website, parking information, or any special instructions for guests.

"Please join us for a rehearsal dinner honouring [Couple's Names]

[Date] at [Time]

[Venue Name]

[Address]

[RSVP details and deadline]

Hosted by [Host's Name/s]"

Remember to keep the wording clear, concise, and reflective of the level of formality of the event. You may also add a personal touch with a favourite poem excerpt or song lyric.

Who to send them to

The rehearsal dinner is usually a more intimate gathering than the wedding itself, so the guest list tends to be smaller. The wedding party, their guests, and immediate family are typically included in the rehearsal dinner guest list. This includes the couple's parents, grandparents, siblings, and any other close family members.

It is also common to invite the officiant, flower girl, ring bearer, and other participants in the ceremony, along with their partners or plus-ones. In recent years, some couples have chosen to transform the rehearsal dinner into a larger welcome reception, inviting extended family members, out-of-town guests, or even the entire wedding guest list.

If you are having a destination wedding, it is considered good etiquette to include all out-of-town guests in the rehearsal dinner festivities. This is a great way to spend quality time with guests who have travelled far for your wedding and to ensure they feel included in the celebrations.

When deciding on your guest list, it is recommended to create three lists: 'minimum', 'would like to have', and 'maximum'. This will help you stay organised and ensure that you don't exceed your budget or space limitations.

The hosts of the rehearsal dinner (usually the groom's parents, but this can vary) will have the final say on who is invited. It is important to send out invitations in a timely manner, typically about three to six weeks before the event, to give guests enough time to make arrangements, especially if they are travelling from out of town.

When to send them

When to Send Wedding Rehearsal Dinner Invitations

The best time to send out wedding rehearsal dinner invitations is four to six weeks before the wedding, after the main wedding invitations have been mailed. This gives guests ample time to make arrangements and is especially important for those travelling from out of town.

It's important to confirm the wedding rehearsal guest list before sending out invites. Besides the couple and the hosts (usually the groom's parents), guests should include all members of the wedding party, the officiant, and special family members. It's also nice to invite out-of-town guests, and some couples even opt to include the entire wedding guest list, especially if the wedding is on the smaller side.

The rehearsal dinner invitation wording should include the date, time, location, and any dress code or special instructions. They can be sent out via mail or digitally, or even included inside an individual's invitation suite.

It's a good idea to create an itinerary for guests that includes all the wedding events during the weekend, along with their duties, to ensure everyone is on the same page and can book travel arrangements accordingly.

Timeline

Here's a timeline to help you prepare and send out wedding rehearsal dinner invitations on time:

• Confirm the wedding rehearsal guest list.
• Pick the formality of the rehearsal dinner, which doesn't have to match the wedding.
• Pick a date and time for the dinner, usually the day before the wedding and scheduled right after the rehearsal.
• Select the place, preferably somewhere close to the ceremony location.
• Get creative with a theme, which can reflect the couple's personality and hobbies.
• Wait for the wedding invitations to be mailed out, then send the rehearsal dinner invites.
• Make sure your invitation is stylish and informative, including the hosts, the couple, date, time, venue, and how to RSVP.

RSVP

Ask your guests to send their replies about three to four weeks before the date of the rehearsal dinner. If you're not including a stamped and pre-addressed RSVP card, include an RSVP name, as well as a contact phone number or email address.

How to send them

There are several options for sending wedding rehearsal dinner invitations. The most traditional way is to send paper invitations by snail mail. This option is usually preferred as it sets the tone for the weekend and is more attention-grabbing. However, digital invitations are also becoming increasingly common and acceptable, especially if you're on a tight budget or have many out-of-town guests.

If you opt for paper invitations, there are a few things to keep in mind. Firstly, make sure you have the correct addresses for all your guests. It's a good idea to coordinate with the host of the wedding or the bride and groom to get a master guest list. Include the full names of all guests invited, including children, to send a clear message about who is and isn't invited. Check your postage amount with the postal service to ensure your invitations are properly stamped.

Digital invitations can be sent via email or e-cards. This option is more convenient and cost-effective, especially if you have a large guest list. However, be sure to include all the necessary information, such as the date, time, location, and RSVP details.

Regardless of the format you choose, it's important to send your invitations on time. Rehearsal dinner invitations should be sent out about three to six weeks before the wedding, after the main wedding invitations have been mailed. This gives your guests enough time to plan their attendance and make any necessary travel arrangements.

If you're having a traditional rehearsal dinner with only immediate family and the wedding party, you may not need to send separate invitations. Instead, you can create an itinerary for them that includes all the wedding events and their duties. However, if you have a larger guest list or want to send separate invitations, it's best to do so about three to four weeks before the event.

RSVP instructions

RSVPs for the rehearsal dinner are usually more informal than wedding invitation RSVPs. Guests can respond via phone call, text message, or email. Designate an RSVP point person who will be in charge of receiving all responses from guests. This is usually the event host, whose name is on the invitation as the host.

The rehearsal dinner invitation should include the contact information and the deadline for the RSVP. Guests should be given ample time to respond, usually about three to four weeks before the event. The RSVP deadline should be about ten days before the event to provide enough time to finalise the menu, seating arrangements, and more.

If you are sending printed invitations, you can include an RSVP card with a stamped and pre-addressed envelope.

Frequently asked questions