Guide To Addressing Labels For Wedding Invites Perfectly

Wedding invitations are a special calling card for your big day, and it's essential that the outside of the envelope matches the inside. One way to ensure this is by creating beautiful and personalised address labels that complement your wedding theme. This can be done by hand or by using online tools and templates. This guide will take you through the process of creating wedding address labels, from choosing the right labels to customising your design and printing your labels at home.

Using clear address labels

You can buy clear address labels from a variety of online retailers, such as Etsy, Avery, Enko Products, Orange Umbrella Co, Stonehouse Collection, and Shutterfly. When purchasing, consider the format (sheet labels, roll labels, or cut stickers), shape (round or edge), and material (matte, glossy, clear, metallic film, kraft brown paper, or vinyl film).

If you want to print your own clear labels, you can follow these steps:

• Purchase a set of blank clear labels in your desired size and style.
• Create a mailing list in a spreadsheet program such as Microsoft Excel, including full names, addresses, and social and professional titles.
• Save your mailing list.
• Open a new document in a word processing program or your preferred label creator software.
• Search for a template for address labels and choose one that suits your needs.
• Start the mail merge process, selecting your saved mailing list file.
• Arrange your labels, updating all labels with your chosen font, font size, font colour, and spacing.
• Preview your labels and make any necessary adjustments.
• Complete the merge and print your address labels.

When creating your labels, it's important to use clear and legible fonts to ensure your invitations can be easily read and delivered correctly. Avoid overly creative or cursive fonts that might be difficult to read. It's also recommended to use black and white text and upper-case letters for wedding labels.

Remember to take your time when applying the clear labels to your envelopes, as they can be tricky to reposition once they stick.

Creating labels in Google Docs

Wedding invitation address labels are a great way to save time and effort when sending out invites. They also add a touch of elegance and sophistication to your envelopes. If you're looking to create address labels for wedding invitations using Google Docs, here's a detailed guide to help you through the process:

Method 1: Using Tables

• Create a New Document: Start by opening Google Docs and creating a new document.
• Insert Table: Go to the ""Insert" tab and select "Table". Create a table with the desired number of rows and columns. For address labels, you'll typically only need a small table with a few rows and two columns—one for the names and one for the addresses.
• Add Text: Click on the first cell and start typing the names and addresses. You can format the text by changing the font size, style, and colour to match your wedding theme. Make sure the text is easily readable and doesn't overflow the cells.
• Adjust Cell Size: If needed, you can adjust the height and width of the cells by dragging the borders. This will allow you to create labels that fit your envelopes perfectly.
• Formatting Options: You can bold the text by selecting it and clicking the "B" icon. To change the background colour, select the text and click on the three vertical dots, then choose the background colour icon. Centre-align the text by clicking the "Centre Align" icon.
• Print Labels: Once you're happy with the design, connect your printer and turn it on. Go to ""File" and select "Print" or use the shortcut "Ctrl + P" on Windows or "Cmd + P" on macOS. Adjust the print settings, such as paper size, margins, scale, and orientation, to match your labels.

Method 2: Using Labelmaker Add-ons

• Open a New Document: Start by opening a new Google Docs document.
• Add Labelmaker Add-on: Go to "Add-ons" and select "Get add-ons". Search for "Labelmaker" and click on "Create & Print Labels". Install the add-on.
• Select Labelmaker: Go to "Extensions" and choose "Create & Print Labels". Click on "Create Labels" to start designing.
• Choose Configurations: Select your desired configurations, such as label size and orientation. You can also choose from various pre-made templates to speed up the process.
• Customise Labels: Customise the labels by adding text, images, or other design elements. You can add the names and addresses of your guests, as well as any decorative touches that match your wedding theme.
• Print Labels: Once you're happy with the design, connect your printer and print the labels. Adjust the print settings as needed to ensure they align correctly with your label sheets.

Tips for Addressing Wedding Invitation Labels:

• Font and Design: Choose a font and design that complement your wedding theme and envelopes. You can go for a simple, elegant look or something more whimsical and fun.
• Information: Include the necessary information such as the guest's name and full address. For international invitations, don't forget to include the country.
• Return Address Labels: Consider creating return address labels with your and your future spouse's address. This will add a personal touch and make it easier for guests to send their responses.
• Proofreading: Triple-check everyone's names and addresses before printing. It's also a good idea to proofread the labels for any typos or errors.
• Printing Options: If you don't want to use labels, you can explore printing directly on envelopes or using mail merge to create labels. There are also online services that offer custom printing for wedding invitations.

Using a mail merge in Microsoft Word

Step 1: Prepare Your Data Source

Firstly, you'll need to create a database file with your guests' names and addresses. You can use Microsoft Excel to create a spreadsheet with this information. Ensure that your data is formatted correctly so that it can be easily read by Word. Save your spreadsheet with a recognisable name and in a location on your computer that you can easily access.

Step 2: Open Microsoft Word

Launch Microsoft Word and start a new blank document. In the main menu, click on the "Mailings" tab. This will open a new menu where you can select "Start Mail Merge".

Step 3: Choose Label Options

In the "Start Mail Merge" menu, select "Labels" and then click on "Next: Starting document". Choose your label options, including the label vendor and product number. Click "OK" to continue.

Step 4: Select Your Recipients

Go back to the "Mailings" tab and click on "Select Recipients". Choose "Use an Existing List" and browse for the Excel spreadsheet you created earlier. Ensure that the "First row of data contains column headers" box is selected, then click "OK". Review your recipient list to ensure all the information is correct.

Step 5: Create Your Label Design

Click "Next: Arrange your labels". Decide how you want the recipient addresses to appear on the labels by adding an "Address Block". You can choose the format, including the insertion of company names and the inclusion of the country or region. Adjust the format according to the country or region to ensure that addresses are presented correctly. Once you're happy with the format, click "OK" and then "Update all labels".

Step 6: Preview and Finalise

Click "Next: Preview your labels" to see how your labels will look. If any adjustments are needed, you can modify the text formatting or adjust the label size. Once you're happy with the preview, click "Next: Complete the merge" and then "Print". Your wedding invitation labels will now be ready to go!

Using mail merge in Microsoft Word simplifies the process of addressing labels for your wedding invitations. It saves you from having to manually type each address and ensures a consistent and professional look for your invitations.

Choosing the best fonts

Wedding invitations are the calling card for your special day, and choosing the right font for the address labels can help make them beautiful and elegant. Here are some tips and suggestions for selecting the best fonts:

Consider the Overall Style

When selecting a font for your wedding invitation address labels, it's important to consider the overall style or theme of your wedding. If you're having an elegant or sophisticated wedding, a script or calligraphy font can add a touch of elegance and sophistication to your invitations. Fonts like Burgues Script, Affair, Adios Script, Bickham Script Pro, and Coneria Script are popular choices for elegant weddings.

On the other hand, if you're having a more casual or playful wedding, you might want to choose a font that reflects that. Fonts like Jenna Sue, Exmouth, or BlackJack can add a touch of fun and whimsy to your invitations.

Readability is Key

While you want your font to be stylish, it's also important to ensure that it is easy to read. You don't want your guests struggling to decipher the address or other important information. Fonts like Great Vibes, Playfair Display, and Montserrat are easy to read while still being elegant and stylish.

Pairing Fonts

If you want to use multiple fonts on your address labels, pairing them effectively is essential. You can pair a cursive or script font with a sans-serif or serif font to create a balanced and elegant look. For example, the combination of Great Vibes and Montserrat or Playfair Display and Montserrat Light can create a classic and timeless look.

Customisation Options

When choosing a font, consider the customisation options available. Some fonts offer a variety of weights, styles, and character sets, allowing you to customise the font to your liking. For example, the Jenna Sue font is a great option if you want a more casual and romantic feel, while the Exmouth font is elegant and more readable than other script fonts.

Try Before You Buy

Before finalising your font choice, be sure to try it out and print a sample. This will allow you to see how the font looks on paper and ensure that it is easy to read and fits well with your overall design. Websites like Dafont.com offer custom preview text boxes, allowing you to see how your chosen font will look in different sizes and formats.

Popular Font Choices

• Pinyon Script: A classic font often used at royal weddings, pairs well with a serif type font like Forum.
• Bodoni: A modern font with a high contrast between thick and thin strokes, pairs well with a vintage-inspired font like Josefin Sans.
• Pacifico: An unusual choice for a wedding invitation, but it works well for non-traditional weddings when paired with a basic font like Open Sans.
• League Gothic: A heavy font that can be used with a light font to create rhythm and motion in your design.
• Edwardian Script: A classic and elegant font with swashes and curly ends, perfect for adding a touch of perfection to your artwork.

Remember, your wedding invitation address labels are a reflection of your special day, so choose a font that aligns with your style and theme, and don't be afraid to get creative!

Ordering pre-printed address labels

Step 1: Choose a Supplier

Start by selecting a reputable supplier that offers custom address labels. Some popular options include Etsy, Zazzle, Shutterfly, and Avery. These companies provide a variety of designs, materials, and customization options to choose from.

Step 2: Decide on the Design and Material

Consider the overall style or theme of your wedding and choose a design that complements it. You can opt for a simple and elegant look or something more fun and casual. The material of the labels is also important – you can choose from options like matte, glossy, clear, or metallic labels to match your envelopes and wedding aesthetic.

Step 3: Prepare Your Mailing List

Create a mailing list in a spreadsheet program like Microsoft Excel or Google Sheets. Include headings for the guest's name, address, and any other relevant information. Double-check that all addresses are spelled correctly and that you have the most up-to-date information.

Step 4: Place Your Order

Once you've chosen your supplier, design, and material, it's time to place your order. Follow the instructions on the supplier's website to upload your mailing list and customize your labels. Most websites will provide a preview of your labels before you finalize your order. Take the time to review all the details, including spelling and formatting, to ensure accuracy.

Step 5: Proof and Finalize

Before placing your order, carefully review the proofs of your address labels. Check for any errors in spelling, formatting, or layout. If you're happy with the preview, go ahead and submit your order.

Step 6: Delivery and Application

Once you receive your pre-printed address labels, carefully inspect them to ensure they meet your expectations. If you're satisfied, you can now apply them to your wedding invitation envelopes. Make sure to align them correctly and smoothly to ensure a neat and elegant finish.

Frequently asked questions