Creating Address Labels For Wedding Invites: A Simple Guide

Wedding address labels are a great way to ensure your invites are mailed with ease and style. Whether you opt for a professional calligrapher or a DIY approach, there are many options to explore. You can choose from a variety of designs, from elegant and rustic to witty and playful, to complement your wedding theme. This introduction will cover everything from customising your labels to printing and addressing them, ensuring your wedding invitations are delivered safely and in style.

Using Google Docs

Creating address labels for wedding invites using Google Docs is a straightforward process and can be done in several ways. Here is a step-by-step guide on how to do it:

• Open a new Google Doc: Start by opening a new document in Google Docs, which will serve as the foundation for creating your wedding labels.
• Extensions and Add-ons: Navigate to the "Extensions" tab and select "Create & Print Labels." If you haven't already, install the Labelmaker add-on from the Google Workspace Marketplace. Refresh your browser after installation to ensure seamless integration.
• Select a Template: Within the Labelmaker sidebar, click on "Select a template." You will find a plethora of options, including the widely-used Avery wedding labels. Choose a template that aligns with your desired label size and format.
• Add an Image (Optional): If you wish to include an image on your labels, insert a table in the first cell of your document (the one with the black borders). This table will help you align your text with the image. Skip this step if you prefer text-only labels.
• Insert Image and Text: With the table in place, you can now add your image and text. Go to the "Insert" tab and select "Image," then "Upload from computer." Ensure that your image is appropriately sized to fit within the labels. You can then proceed to type in your text, customizing the font size, colour, and style to match your vision.
• Remove Table Borders: After you've added your image and text, it's time to get rid of the table borders. Select the table by dragging your mouse from the bottom right corner to the top left corner. Turn the border width to 0pt to make the borders disappear before printing.
• Create and Preview Labels: Once you're satisfied with your label design, click on "Create Labels" in the Labelmaker sidebar. If you want to print a full page of identical labels, tick the "Use first cell as a model" box. Wait for the labels to be generated, then click on "Open document" to preview them.
• Print Your Wedding Labels: Before printing, ensure that your labels are perfectly aligned and that there are no errors. When you're ready, go to "File" > "Print." Check that the margin is set to none and the scale to 100%. Adjust the page size according to the label format you've chosen. For example, the Avery US Letter 5160 template requires the size to be set to "Letter."

Alternatively, you can explore the extensive library of invitation templates offered by websites like TheGoodocs.com. They provide free access to 5000+ templates for Google Docs, Slides, and Sheets. You can find blank invitation templates for weddings and other occasions, allowing you to download, customize, and print them with ease. Simply choose a template that suits your style, fill in your details, and make any desired customizations to create elegant wedding invitation labels.

Using Avery Labels

To get started, you'll need to decide on the size and style of your labels. Avery has a variety of templates to choose from, including the popular 5160 template, which offers a good balance between legible text and a size that fits well on both invitations and RSVP cards. You can also choose from clear or white labels, depending on your preference and envelope colour.

Once you've selected your template and label style, you can begin designing your labels. Avery's free Design & Print software makes it easy to customise your labels and match them to your wedding theme. You can upload your own images, choose from a variety of fonts and colours, and even add personal messages or images of the happy couple. If you're looking for inspiration, Avery also offers free wedding templates that you can personalise.

When you're happy with your design, it's important to do a test print on regular paper to check for any alignment or margin issues and ensure the ink is dry before printing on your actual labels. This will help you avoid any smudging or misprints.

After printing your labels, take your time to carefully align and apply them to your envelopes. With Avery Labels, you can create elegant and personalised address labels for your wedding invites that will impress your guests and save you time and effort.

Using Excel and Word

Creating address labels for wedding invites using Excel and Word is a great way to save time and hand cramps! Here's a step-by-step guide on how to do it:

Step 1: Create a Mailing List in Microsoft Excel

Start by opening Microsoft Excel and creating a spreadsheet for your mailing list. Include headings that correspond to your mailing list field information, such as names, addresses, cities, states, and zip codes. Save your mailing list once you've entered all the information.

Step 2: Open Microsoft Word and Set Up Your Labels

Go to Microsoft Word or your preferred label creator software. Open a new document and search for "Address Labels" in the search field. Choose a template for address labels and click "Create".

Step 3: Perform a Mail Merge

Go to Mailings and select "Start Mail Merge". Choose the Step-by-Step Mail Merge Wizard and select Labels and then "Next". Choose "Use the current document" and click "Next" again.

Step 4: Select Your Recipients

Select "Select recipients" and browse for your Excel mailing list file. Open the file and choose your recipients. Click "Next" to continue.

Step 5: Arrange Your Labels and Update Information

Choose "Arrange your labels" and select "Address block" followed by "OK". Click on "Update all labels" to ensure that the information is pulled from your Excel file.

Step 6: Preview and Customize Your Labels

Click "Next" to preview your labels. Here, you can customize the font, font size, font color, and spacing to match your wedding theme.

Step 7: Complete the Merge and Print Your Labels

Once you're happy with the preview, click "Next" to complete the merge. Finally, select your printer and print your address labels!

You can also use online tools such as Avery's Design & Print software, which allows you to merge your wedding contact list onto your labels. They also offer free wedding templates for inspiration and customization.

Now you're all set to send out those wedding invites with style and ease!

Using a professional calligrapher

• Understanding calligraphy: Calligraphy is a traditional style of writing that is typically done using an ink brush, pen, or marker. It is characterised by decorative flourishes such as loops, strokes, curves, and serifs, giving it a more embellished and elegant look than plain handwriting.
• Benefits of calligraphy: Calligraphy adds a personal touch and a wow factor to your wedding invitations. It sets the tone for your wedding and gives your guests a hint of what to expect on the big day. It is a timeless art that always makes a lasting impression.
• Finding a calligrapher: Start your search by asking for recommendations from your stationery designer, as they usually have a list of trusted calligraphers they work with. You can also look for local calligraphers by contacting your regional calligraphy guild or association. Websites like The Knot Vendor Marketplace also allow you to filter by location and view samples of calligraphers' work.
• Timing: It is recommended to book your calligrapher as early as possible, ideally when you book your invitations. Calligraphers tend to get booked up quickly, and their services may take longer than you expect. Give your calligrapher plenty of notice so they can work their magic without being rushed.
• Cost: The cost of calligraphy services varies depending on factors such as the calligrapher's experience, the complexity of the design, and the local market. For envelope addressing, most calligraphers charge between $2.50 and $6 per envelope. Place card calligraphy is slightly cheaper, starting at around $2 per card.
• Styles: There are different styles of calligraphy, ranging from traditional copperplate and Spencerian to more modern and whimsical interpretations. Each calligrapher has their own unique style, so be sure to review portfolios and discuss your preferences before making a decision.
• Communication: When reaching out to calligraphers, provide them with detailed information about your wedding date, guest count, wedding style, and the specific services you require (e.g., envelope addressing, invitation calligraphy, escort card labelling). This will help them provide an accurate quote and timeline for their services.

Handwriting them yourself

Handwriting your wedding invitation labels yourself is a great way to add a personal touch to your special day. It is a time-consuming task, but one that will be appreciated by your guests. Here are some tips to help you get started:

Preparation is Key

Before putting pen to paper, it is important to get organised. Compile a list of your guests' names and addresses, double-checking spellings and titles. This can be a time-consuming process, so be sure to give yourself plenty of time. You will also need to decide on the style of your labels. Will you go for a simple design, or something more elaborate? Perhaps you want to include a personal message or the wedding date?

Choosing the Right Materials

When it comes to materials, there are a few options to choose from. You can opt for traditional labels, which can be purchased from stationery stores or online retailers. These usually come with a template that you can download and use to type out your guest list. Alternatively, you can feed your envelopes directly into your printer, which can be more cost-effective and produce a neater result. If you are feeling creative, you can even design your own labels from scratch!

Getting Started

When you are ready to start writing, be sure to allow yourself plenty of time. Handwriting labels can be a tedious task, and you don't want to rush this important job. Take breaks if you need to, and don't be afraid to ask for help from your partner or a friend. It is important to stay focused to avoid mistakes, and you may want to practice your handwriting beforehand to ensure it is neat and consistent.

Presentation

Finally, don't forget to consider the presentation of your labels. If you are using traditional labels, take care to stick them straight onto your envelopes. If you have fed your envelopes into a printer, be sure to check the alignment before printing to avoid any smudges or mistakes.

Handwriting your own wedding invitation labels is a labour of love, but one that will surely be appreciated by your guests. So take your time, stay organised, and don't be afraid to ask for help if you need it!

Frequently asked questions