Finding The Perfect Wedding Invitations: A Step-By-Step Guide

Wedding invitations are an important part of the big day, setting the tone and giving guests a glimpse of what to expect. There are many options available for those looking for wedding invitations, from online retailers to local stationers. Online options include The Knot Invitations, Minted, Zazzle, Papier, Etsy, Shutterfly, Basic Invite, and Vistaprint, among others. These websites offer a range of customizable templates, with different styles, themes, colours, and paper types to choose from. Local stationers can also provide a bespoke service, with custom or semi-custom designs and the option to add special touches such as calligraphy.

Design and customisation options

The design of your wedding invitations is important as it sets the tone for your big day. The font, colour palette, graphics, orientation, paper type and envelopes all come together to give your guests a glimpse of your wedding's theme and style.

There are many online retailers offering customisable templates to help you design your wedding invitations. You can also work with a local store or stationer to create your wedding stationery. This option may be preferable if you want something truly bespoke and don't want to spend too much time designing the invites yourself.

If you're happy to go down the DIY route, there are lots of websites that allow you to personalise your invitations with your preferred text, colours, images and even QR codes. You can also choose from a range of paper types, weights and textures, as well as different printing styles such as foil-stamped, letterpress or custom-engraved.

• Font and text: The font informs the formality of your wedding. You can choose from a range of fonts, from whimsical to modern, and decide how you want to lay out the text. You may want to include the couple's names or a fun phrase as the focal point.
• Colour palette: Choose colours that reflect your wedding's theme and style. For example, a rustic barn setting could feature an invite with wildflowers and distressed wood textures, while a city loft wedding could have a modern font and minimal design.
• Graphics: You may want to include floral patterns, pressed botanicals, vintage motifs or illustrations. You could also add your own photos or a QR code.
• Orientation: Play around with the layout and orientation of your invitation. You could try a non-traditional layout or add special elements like icons.
• Paper type: There are lots of paper options to choose from, including matte, pearlescent, linen, glossy, hemp-blend, recycled and archival. Thicker stocks tend to feel more luxurious, while lighter stocks may have a more delicate feel.
• Envelopes: Don't forget to choose envelopes that match your invitations. You can also add envelope accessories such as wax seals and vintage stamps.

Remember, your wedding invitations should be a preview of what guests can expect at your wedding celebration.

Budgeting for wedding invitations

Determine Your Overall Wedding Budget

Before you can start allocating funds for wedding invitations, you need to have a clear idea of your overall wedding budget. This includes considering factors such as the venue, catering, entertainment, photography, and so on. The Knot's 2023 Real Weddings Study found that the average cost of a wedding is $35,000, excluding the engagement ring. Once you have a clear idea of your total budget, you can start allocating funds for different aspects of your wedding, including the invitations.

Allocate a Percentage of Your Budget for Invitations

A common way to budget for wedding invitations is to allocate a certain percentage of your total wedding budget for stationery. Ann's Bridal Bargains suggests that your wedding invitation and stationery budget should be 2% of your total wedding budget. For example:

• $5,000 wedding budget = $100 for wedding invitations and stationery
• $10,000 wedding budget = $200 for wedding invitations and stationery
• $20,000 wedding budget = $400 for wedding invitations and stationery
• $30,000 wedding budget = $600 for wedding invitations and stationery
• $50,000 wedding budget = $1,000 for wedding invitations and stationery

Consider the Cost of Different Components

When budgeting for wedding invitations, remember to consider the cost of different components, such as save-the-date cards, response cards, information cards, envelopes, and any other inserts. Here's a pricing breakdown for a typical wedding invitation set:

• Wedding Invitations = 99¢ each
• RSVP Cards = FREE (included in the price of invitations)
• Information Cards = 49¢ each

So, for 50 invitation sets (for 100 guests in couples), you would spend around $74. If you have a higher guest count or more complex invitations, the cost will increase accordingly.

Shop Around for the Best Deals

Different websites and vendors offer a range of prices for wedding invitations. It's worth shopping around to find the best deals and sales. For example, Zazzle currently has a sale of up to 50% off on invitations and party supplies. Basic Invite also offers free guest address printing and self-sealing envelopes, which can save you time and money. Etsy is another great option for finding unique and budget-friendly wedding invitations from independent creators.

Customize Your Invitations Wisely

If you're looking to add special touches to your invitations, consider the cost of different customisation options. For example, foil details, thicker paper, and custom colours can increase the price per invitation. On the other hand, websites like VistaPrint offer customisable templates that allow you to create stylish invitations within your budget. You can also request a free digital proof to ensure you're happy with the design before placing your order.

Plan Ahead to Avoid Rush Fees

Finally, remember to plan ahead when budgeting for wedding invitations. Last-minute orders may incur rush fees, increasing the overall cost. Most websites and vendors will provide production and shipping time estimates, so you can plan accordingly. By ordering your invitations in advance, you can save money and avoid unnecessary stress.

Timing and deadlines

When to Send Wedding Invitations:

The recommended timeline for sending out wedding invitations is six to eight weeks before the wedding. This gives guests enough time to plan and make travel arrangements if needed. However, if you're planning a destination wedding or accommodating international guests, it's advisable to send invitations around three months in advance, or even earlier if possible.

RSVP Deadline:

Set the RSVP deadline for at least two to three weeks before your wedding date. This allows you to get a final headcount for catering and finalize your seating chart. Some couples prefer a bit more leeway and request RSVPs three to six weeks in advance.

Save-the-Dates:

Save-the-dates are typically sent out six to eight months before the wedding, but for destination weddings or weddings with extensive travel arrangements, you may send them even earlier, up to a year in advance.

Invitations for Out-of-Town and International Guests:

For out-of-town guests, it's customary to send invitations eight weeks before the wedding. For international guests, aim for nine to ten weeks in advance, or even up to a year if your wedding date is set that far ahead.

Timing for Other Wedding Events:

The timing of invitations for other wedding-related events, such as engagement parties, bridal showers, and rehearsal dinners, will vary. Engagement party invitations should be sent as soon as possible after the engagement. Bridal shower invitations are typically sent six to eight weeks before the event, and rehearsal dinner invitations are usually sent three to six weeks in advance.

Thank-You Cards:

Don't forget to send thank-you cards after the wedding! For gifts received during the engagement party and shower, send thank-yous within two to three weeks. For gifts sent before the wedding, send a card as soon as possible, and for gifts received on the wedding day, send thank-you notes within three months.

Invitation etiquette

Timing

Wedding invitations are typically sent out six to eight weeks before the wedding. This gives guests enough time to prepare and make travel arrangements if necessary. For destination weddings, it is recommended to send out invitations three months in advance. Save-the-date cards are usually sent six to eight months before the wedding, but can be sent up to a year in advance.

RSVPs

RSVPs are typically due two to three weeks before the wedding date. This allows enough time to finalise the guest list and share the final headcount with the caterer. It is recommended to give guests three to four weeks to respond.

Paperless Invitations

Digital invitations are not considered traditional, but can be a good option for eco-conscious couples. It is important to consider guests who may be less tech-savvy and provide physical invitations for them.

Host Names

The host's name(s) should be included on the invitation, typically the couple and/or their parents if they are contributing financially. If multiple people are contributing, the invitation can state "together with their parents" or "together with their families".

Invitation Details

It is recommended to include the date, time, and location of the ceremony on the invitation. If the reception is at the same location, a simple "reception to follow" is sufficient. For a different reception venue, include the location details on a separate reception card.

Other details such as pre/post-wedding events, hotel information, and dress code can be included on a separate details card. A link to the wedding website can also be shared on an insert card or through a QR code.

Return Address and Postage

It is important to include a return address on the invitation envelope. This ensures that any undelivered invitations can be returned to the sender. The return address is usually placed on the back flap of the envelope.

Additionally, it is proper etiquette to include postage on the response card envelopes. Guests should not be expected to pay for postage when replying.

Timing on the Invitation

It is not recommended to put an earlier time on the invitation than the actual ceremony start time. Guests typically arrive early for weddings, so providing an earlier time may result in a longer wait.

Plus-ones

It is not necessary to give every guest a plus-one. If guests are not married or in a serious relationship, it is acceptable to extend an individual invitation. If most guests are coupled up, it is considerate to offer plus-ones to single friends and family members.

Adults-Only Weddings

To indicate an adults-only wedding, address the invitation to specific guests by name, rather than using "and guest" or "family". If some guests add their children's names, contact them to clarify that it is an adults-only event.

Inviting to the Ceremony or Reception Only

It is acceptable to invite additional guests to the reception only, especially if the ceremony is small and intimate. However, standard etiquette dictates that all guests attending the ceremony should be invited to the reception as well.

Uninviting Guests

Uninviting guests is generally not advised unless absolutely necessary. If there is a change in venue, budget issues, or a disagreement, it is preferable to discuss the matter directly with the guest rather than revoking the invitation.

Hand-Delivering Invitations

While not typical, hand-delivering invitations can be a thoughtful way to show excitement and ensure their delivery. Remember to include postage for response cards.

Finding a stationer

Define Your Style and Budget

Before you start your search, it's essential to have a clear idea of the style and tone you want to set for your wedding invitations. Consider the font, colour palette, graphics, orientation, paper type, and envelopes that reflect your personality and wedding theme. Also, determine your budget for the invitations, as prices can vary depending on the customisation and quantity you require.

Explore Online Stationers

Online retailers offer a convenient way to browse and customise wedding invitations. Websites like Minted, Zola, Artifact Uprising, and Zazzle provide a wide range of design options and allow you to personalise your invitations with your preferred colours, fonts, and layouts. These sites often offer additional services, such as free design consultations, envelope addressing, and matching wedding websites.

Work with a Local Stationer or Designer

If you're looking for a truly bespoke option, consider working with a local stationer or designer. They can help you create unique invitations that reflect your relationship, interests, and values. Etsy is a great platform to find independent creators who offer custom designs and work directly with you to bring your vision to life.

Request Samples and Proofreading

Before finalising your order, request samples from your chosen stationer to ensure the quality and design meet your expectations. Most online retailers offer free samples or digital proofs, allowing you to see how your invitations will look and feel before placing a bulk order.

Consider Additional Stationery Needs

Think about the other stationery items you may need for your wedding, such as save-the-date cards, thank-you notes, programmes, menus, and place cards. Many stationers offer packages or suites that include these additional items, ensuring a cohesive look for your wedding stationery.

Read Reviews and Testimonials

Don't forget to read reviews and testimonials from previous customers to get an idea of the stationer's quality, customer service, and timely delivery. This will help you make an informed decision and ensure a smooth process.

Finding the right stationer for your wedding invitations is an important step in setting the tone for your special day. Take your time, explore different options, and don't be afraid to ask for customisations or samples to ensure your invitations are perfect.

Frequently asked questions