Wedding Marquee Magic: Creating The Perfect Spacious Setting

Planning a wedding involves a lot of considerations, and if you're thinking of a marquee wedding, there's even more to think about. From creating your own wedding venue to managing all the logistics, it's definitely not a simple task. But with the right planning and help, it can be an unforgettable experience.

Firstly, you need to find a site for your marquee. This could be on the lawns of a wedding venue, allowing you to use their main house for the ceremony and accommodation, or you could opt for your own garden or land, which adds a personal touch. However, keep in mind the access for suppliers, parking for guests, power sources, and other practicalities.

The design of your marquee is another crucial aspect. Consider whether you want a hidden dance floor, long or round tables, and your preferred flooring. Research the various marquee styles available, such as traditional canvas, clear span frame, yurts, or tipis.

Don't forget to think about lighting, décor, hanging installations, and wet weather contingencies. A marquee company can help you with a site visit and provide a quote based on your specific requirements.

Remember, marquee weddings offer flexibility and the opportunity to personalise your special day. But they also require careful planning and management, so be prepared for the work involved!

Guest numbers

The number of guests you plan to invite to your wedding will be the most important factor in determining the size of the marquee you need. It is important to ensure that your marquee is large enough to accommodate all your guests comfortably.

The type of function you are planning will also influence the size of the marquee you need. For example, seated events will require more space than a standing reception. If you plan to have round tables, you will need extra space than if you use long banquet-style tables.

• For 20 guests, a 6m x 3m or 10m x 3m marquee will suffice for a seated event, while a 3m x 3m or 6m x 3m marquee will be enough for a cocktail event.
• For 50 guests, a 6m x 6m or 10m x 3m marquee is suitable for standing guests, and a 6m x 9m or 10m x 6m marquee is recommended for seated guests.
• For 100 guests, consider a 6m x 15m or 10m x 12m marquee for a seated wedding or corporate event. For cocktail events, choose from 6m x 12m or 10m x 6m options.
• For big weddings of 200, a minimum size of 10m x 21m is needed for seated events, and 6m x 21m or 10m x 12m for cocktail events.

If you are planning on having a dance floor, bar, stage, or other entertainment features, you will need to factor in additional space. Additionally, if you have floral decorations, signage, or extra furniture, this will also impact the size of the marquee you require.

Event type

When planning a marquee event, the type of event is an important consideration. The number of guests, the desired level of comfort, and the inclusion of features like a dance floor, bar, or stage will all impact the required marquee size.

For instance, a wedding with 50 guests that includes dining and a dance floor would typically require a marquee measuring 6m x 9m or 10m x 6m. If you're planning a corporate event with the same number of guests, a 6m x 6m or 10m x 3m marquee would be suitable. The difference in recommended sizes is due to the different requirements of each event type. Weddings often require more space for features like a dance floor, while corporate events may prioritise space for networking and socialising.

For larger events, the type of seating arrangement can significantly impact the required marquee size. For example, round tables require more space than long banquet-style tables. If you're planning an event with 100 guests and want to use round tables, a marquee size of 6m x 15m or 10m x 12m is recommended. However, if you opt for long tables, a 10m x 6m marquee would be sufficient.

Additionally, the desired level of comfort for your guests will influence the required marquee size. If you want to allow for ample space and ensure your guests aren't cramped, consider increasing the size of the marquee. This is especially important if you're planning an event during unpredictable weather months, as guests may need to spend more time inside the marquee.

When determining the size of your marquee, it's crucial to consider the specific requirements of your event type and make adjustments accordingly. Whether it's a wedding, corporate event, or any other special occasion, keeping the unique aspects of your event in mind will help you choose the right marquee size to ensure a successful and enjoyable gathering.

Additional features

There are many additional features you can include in your wedding marquee to make it a memorable event. Here are some ideas to consider:

• Lighting – From fairy lights and festoon lighting to large decorative chandeliers and coloured up-lighters, the right lighting can create a magical atmosphere for your wedding. For the dance floor, consider starlight ceilings and wall linings, which also look amazing in photos!
• Dance floor – A dance floor is a must-have for any wedding reception. You can choose from a variety of options, such as a traditional wooden dance floor or a personalised disco dance floor.
• Bar area – The bar area is an important feature of your wedding marquee, providing a space for guests to socialise and grab a drink. Depending on the size and style of your marquee, you can choose from different bar styles, such as a straight bar or a circular bar.
• Lounge area – Creating a comfortable lounge area with sofas, armchairs, and coffee tables can provide a relaxing space for guests to chat and unwind.
• Entertainment – Consider adding a stage for your band or DJ, as well as any other entertainment you have planned. This could include a photo booth, lawn games, or even a fire pit for a cosy evening.
• Toilets – Don't forget to provide adequate toilet facilities for your guests. Portable toilet trailers designed for social events offer a luxurious experience with proper basins, mirrors, and even flowers! You may also want to hire attendants to ensure the facilities are well-maintained throughout the event.
• Generators – Your wedding reception will need a reliable power source. Discuss your power requirements with your marquee company, who can help you calculate the right size generator needed for your band, caterers, and lighting.
• Catering area – A separate catering tent is essential for your caterers to prepare and serve food. Ensure this area is well-equipped with trestle tables, lighting, and access to water.
• Signage – Clear signage is important, especially if your wedding is in a remote location or a field without a reliable postcode. This will ensure your guests can find their way to the wedding marquee and parking area with ease.
• Parking – Consider the parking options available for your guests and suppliers. If parking is in a field, you may want to offer a drop-off point for guests wearing heels.

Site location

Accessibility and Convenience

Ensure the site is easily accessible for your guests, with good transport links and nearby parking options. Consider not just the distance but also the condition of the roads leading to the site. If the site is in a remote area, provide clear directions and signage to guide your guests. Additionally, ensure there is ample space for suppliers to park and unload their equipment right next to the marquee.

Size and Capacity

The size of the site should accommodate the number of guests you plan to invite. Consider the capacity of the marquee itself, as well as any additional space needed for catering, entertainment, and other activities. The site should offer enough room for a comfortable layout without feeling cramped.

Flat and Level Ground

Look for a site with flat, level ground. This is important for the stability and structural integrity of the marquee. Avoid sloping or uneven terrain, as it may require additional construction to create a flat platform, which can increase costs.

Well-Drained Soil

Choose a site with well-drained soil, especially if you're planning an outdoor wedding in a region with a wet climate. Waterlogged ground can cause issues with marquee stability and guest comfort. Good drainage will help prevent puddles and muddy conditions, ensuring your guests can move around safely and enjoy the celebration.

Scenery and Surroundings

Consider the natural scenery and surroundings of the site. A marquee wedding allows you to take advantage of beautiful views and incorporate them into your celebration. Look for sites with picturesque backdrops, such as lakes, gardens, meadows, or countryside vistas. These natural features will enhance your wedding photographs and create a memorable ambiance for you and your guests.

Trees and Obstructions

While a marquee can be adapted to work with larger trees, it's important to consider any potential obstructions on the site. Large trees may require extra space around the marquee, and you'll want to ensure there is enough clearance for the marquee's height. Discuss any obstacles with your marquee company during the site visit to ensure they can work around them.

Amenities and Facilities

Don't forget to consider the amenities and facilities available at the site. This includes access to water, electricity, and toilets. If the site is remote, you may need to provide these essentials yourself. Discuss your options with the site owner or manager, and ensure you have a clear understanding of what is included in the venue package.

Flexibility and Customisation

Finally, choose a site that offers flexibility and allows you to personalise your wedding. Marquees are a blank canvas, so select a site that gives you the freedom to express your creativity and bring your unique vision to life. Whether it's adding decorations, choosing your own caterers, or customising the layout, the right site will empower you to make your wedding truly yours.

Budget

The cost of a wedding marquee can vary depending on various factors, and it's important to consider all the associated expenses to create an accurate budget. Here are some key points to consider when budgeting for a wedding marquee:

Marquee Type and Size

The type and size of marquee you choose will have a significant impact on your budget. Traditional marquees, frame marquees, and tipis all come in different sizes and have different price points. The number of guests you plan to invite will dictate the size of the marquee, with larger marquees typically costing more. Consider whether you want windows, doors, or an open side, as this will also affect the price.

Site Hire

If you don't have access to a suitable site on private land, you'll need to factor in the cost of hiring a site. Flat, grassy areas with easy access are ideal, and private hire sites can be expensive. This will be a significant cost to include in your budget.

Flooring and Sub-flooring

Your chosen marquee may require flooring or sub-flooring, especially if the ground is uneven or damp. Sub-flooring may be necessary to create a flat surface for the marquee and provide a stable base for guests, particularly if they are wearing heels. This additional feature will add to your overall costs.

Toilet Facilities

Portable toilet facilities are essential for a marquee wedding, and the number of toilets required will depend on the number of guests. Expect to pay more for luxurious or contemporary toilet units. Don't forget to include delivery costs in your budget.

Plumbing and Electricity

Plumbing is necessary to provide water to the catering tent, bar, and toilets. Hiring a professional plumber is recommended and will incur additional costs. Similarly, electricity is essential for catering equipment and entertainment. A generator will likely be needed, and marquee wiring costs may apply.

Heating and Lighting

Even for summer weddings, heating may be required, especially in the evenings. Heating units can be supplied by marquee companies and will add to the overall budget. Lighting is another important consideration, both inside and outside the marquee. Pathways, exits, and car parks will need to be illuminated, and special lighting effects can enhance the atmosphere.

Catering and Furniture

Catering and furniture costs can quickly add up. A large catering tent with the necessary equipment, such as hobs, ovens, and fridges, is essential. Basic furniture requirements include a bar, catering station, seating, tables, table linen, and a dance floor. Tableware, crockery, glassware, and cutlery will also need to be sourced or hired.

Staff and Coordination

Staffing costs can be significant, especially if you require waiters, cooks, bar staff, and kitchen porters. On-the-day coordination services may also be beneficial and should be included in your budget.

Drinks and Bar Service

If you plan to serve alcohol, you'll need to decide how to manage the bar. You can run it yourself, engage a local publican, or ask your caterer to do it for an additional fee. Don't forget to include drinks costs in your budget, and be aware that a license or late license may be required if you charge for alcohol.

Insurance

Public liability insurance may be necessary, depending on the location of your marquee wedding. Check with your marquee company or wedding planner, and include any insurance costs in your budget.

Decorations

Decoration costs can vary widely, from a few hundred to a few thousand. If you plan an elaborate or themed wedding, consider hiring a stylist to help you create the desired impact without blowing your budget.

Contingency

Finally, it's always wise to include a contingency amount in your budget to cover any unforeseen expenses. Allow for at least 10% of your total budget to cater to unexpected costs, such as bad weather or last-minute changes.

Frequently asked questions