The Ever-Expanding Wedding: A Guide To The Growing Guest Lists And Budgets

The size of a wedding can vary depending on the couple's preferences, family size, budget, and cultural or regional norms. In general, a small wedding typically has 50 or fewer guests, while a medium-sized wedding has between 50 and 150 guests, and a large wedding has over 150 attendees. However, these numbers are not set in stone and can vary depending on individual circumstances. For example, a wedding with 100 guests may be considered small for a couple with a large extended family used to attending weddings with 300 guests.

The benefits of a small wedding include increased intimacy and the ability to spend more time with each guest. On the other hand, large weddings can be instant parties, with a buzz of excitement and guaranteed good vibes. They also provide more opportunities for delegation and allow for grand plans with spacious venues.

Guest list sizes

The size of your guest list will affect your venue, budget and other aspects of your big day. The number of guests you invite will depend on your budget, your venue, and the type of wedding you want.

Small weddings

Small weddings typically include 50 people or fewer. The major advantage of a small wedding is that it can be extremely intimate and personal, allowing you to spend a significant amount of time with each guest. The obvious disadvantage is that you will have to choose who to invite and who to exclude.

Medium-sized weddings

Medium-sized weddings can feel small or large, depending on the number of guests. Medium-sized weddings have a guest list of anywhere from 50 to 150 guests. A medium-sized wedding allows you to invite all your "musts" and provides a little wiggle room. However, it's important to keep your budget in mind when determining the guest count, as there can be a big difference in cost between, for example, 125 and 150 guests.

Large weddings

Large weddings have over 150 attendees. If you want a major party or have a large family and social circle, a larger wedding may be the only way to go. While this eases the stress of deciding who to invite, it might increase the stress on your budget. You might have to think of ways to cut back, like skipping the cocktail hour or having a brunch reception instead of a dinner.

Budget

Location

The cost of a wedding depends largely on where it is held. A wedding in a densely populated, expensive city like New York or San Francisco will cost more than a wedding in a smaller or less populated location. For example, the average cost of a wedding in New Jersey in 2022 was $51,000, whereas in Kansas, the average was $16,000.

Guest Count

The number of guests can also significantly impact the cost of a wedding. The more people you invite, the more you'll likely spend on food, drink, and venue hire. The average number of guests at weddings in 2023 was 115, but this number can vary depending on the couple's preferences and budget. A small wedding typically has 50 or fewer guests, a medium wedding has 50-150, and a large wedding has over 150.

Vendors

The number of vendors hired is another important factor in determining the total cost of a wedding. Couples hire an average of 14 vendors, including caterers, photographers, florists, bands or DJs, and wedding planners. The cost of these vendors can vary greatly, so it's important to research and compare prices.

Other Factors

Other factors that can impact the cost of a wedding include the time of year, with weddings in peak season (May through October) tending to be more expensive. The day of the week can also make a difference, with Saturday nights being the most expensive.

Ways to Save

To save money on a wedding, couples can keep their guest list tight, choose a less popular date, buy in-season flowers, and shop around for vendors. It's also important to create a budget and stick to it, and to prioritize the most important aspects of the wedding.

Payment Methods

Couples can use various methods to pay for their weddings, including credit cards, savings, second jobs, or loans. Many couples also receive financial help from their parents or in-laws.

Venue

When it comes to wedding planning, one of the most important tasks is choosing the venue. The venue will set the tone for your wedding style, budget, and guest count. It is also often one of the largest expenses, so it's important to consider your options carefully.

There are a few things to keep in mind when selecting a wedding venue. Firstly, you need to accurately estimate your guest count. This will depend on various factors, such as how far people will be travelling and whether you are allowing plus-ones for single guests. This will give you an idea of how much space you will need, with larger weddings typically having over 150 guests, medium weddings ranging from 50 to 150 guests, and small weddings having 50 or fewer guests.

Once you have an idea of your guest count, you can start considering the specific venue size. As a general rule, a sit-down dinner for 80 guests will require at least 1,000 square feet of space, while a dinner for 160 guests will need at least 2,000 square feet. If you're expecting around 250 guests, look for a venue that is at least 3,000 square feet, and for 300 guests, you'll need approximately 3,700 square feet.

In addition to the space needed for guests, you will also require extra space for various other elements. For example, if you plan to have a dance floor, a band or DJ, a head table, a cake table, a gift table, bars, and/or a buffet or food stations, you will need to factor in additional space for these. Work closely with your wedding planner and/or venue coordinator to ensure that all of these space requirements are met.

Another important consideration is the cost of the venue. Venue prices can vary greatly depending on location, size, amenities, and the time of year you are booking. In the United States, spending somewhere in the $10,000 to $15,000 range is most common, but prices can go up to $60,000 or more for private estates or luxury resorts. Keep in mind that the average venue cost may also differ depending on the state you are in.

To save money on venue costs, consider having a wedding during the off-peak season or on a weekday, as rates are typically lower during these times. You can also trim down your guest list, as a smaller guest count can result in significant savings. Additionally, some venues offer all-inclusive packages that include catering, rentals, linens, and other services, which can help simplify your planning and potentially save costs.

Remember to read through the venue contract carefully before booking to ensure you are aware of any additional costs or service charges. By considering your guest count, space requirements, budget, and the specific inclusions and exclusions of the venue, you can make an informed decision and choose the perfect venue for your special day.

Intimacy

The size of a wedding is subjective and can vary depending on cultural and regional differences. However, in general, a small or intimate wedding consists of 50 people or fewer, while a medium-sized wedding has a guest list ranging from 50 to 150 guests.

Small, intimate weddings offer several benefits, such as increased personalisation, more quality time with loved ones, and a more flexible budget. With a smaller guest list, couples can splurge on details like decorations, activities, and vendors, creating a unique and memorable experience.

When planning an intimate wedding, it's essential to choose a venue that suits the smaller scale. Non-traditional venues like restaurants, family homes, Airbnbs, or small spaces within larger venues, such as libraries or courtyards, can be perfect for an intimate gathering.

To make the event even more special, couples can incorporate interactive elements like a cocktail-making demonstration or a live chef experience during the cocktail hour. They can also opt for personalised touches, such as handwritten invitations or customised napkins.

Creating a comfortable and intimate atmosphere is key for small weddings. Seating arrangements like banquet tables or U-shaped tables encourage conversation and connection among guests. Additionally, strategic lighting, such as a canopy of string lights, can enhance the intimate ambiance.

Intimate weddings also allow for more elaborate menus or unique cake designs, as there are fewer mouths to feed. Couples can indulge in their favourite foods, create special food and wine pairings, or even hire a food truck for a fun twist.

Ultimately, an intimate wedding provides an opportunity for couples to focus on personalisation and create meaningful experiences for themselves and their guests, making it a truly special celebration.

Planning

Set a Budget

The first step in planning your big wedding is to set a budget. This will help you determine what you can afford and allocate funds accordingly. It is important to have a realistic budget and be prepared for any unexpected costs. Discuss financial contributions with your family and decide on a final number.

Determine the Size and Guest List

Big weddings typically have over 150 attendees. Consider your budget and the venue capacity when deciding on the number of guests. Creating a wish list of guests with your partner and key family members will help you estimate the size. Remember that a larger guest list will impact costs, especially catering, which is usually calculated on a per-head basis.

Choose a Venue

The venue will significantly impact your budget and guest list, so it is crucial to select one that can accommodate your desired number of guests. Research and visit different venues, considering factors such as capacity, packages, restrictions, and prices. Finalise the venue by signing a contract and booking it in advance to secure your desired date.

Set a Date

When choosing potential wedding dates, consider the season, your availability, and any conflicts with important guests. Be flexible with your dates, as certain days and times of the year may be more competitive and expensive. Once you have a few options, discuss these with your venue of choice to ensure availability.

Create a Timeline

Developing a timeline will help you stay organised and ensure that tasks are completed on time. Use a wedding planning checklist or app to keep track of deadlines and create a master schedule. Work backwards from your chosen date and break down tasks into manageable chunks.

Assemble Your Wedding Party

Select your bridesmaids, groomsmen, and anyone else you want by your side on your big day. It is important to ask them early on and be considerate of the associated costs and time commitments.

Research and Book Vendors

Start researching and booking vendors as early as possible, especially if you have specific preferences. Prioritise booking vendors who are crucial to your wedding, such as photographers, caterers, florists, and entertainment. Read reviews, compare options, and communicate your vision and expectations clearly to ensure they understand your needs.

Send Invitations and Save-the-Dates

Finalise your guest list and send out save-the-dates early, especially for a destination wedding. Follow up with formal invitations and request RSVPs to confirm attendance.

Plan the Details

Focus on the smaller details that will make your big wedding personalised and memorable. This includes choosing a theme or style, creating a seating chart, selecting music, and adding any special touches that reflect your interests and culture.

Don't Forget the Legalities

Obtaining a marriage license is a crucial step to ensure your wedding is legally recognised. Research the specific requirements and timelines for obtaining a license in your state or country.

Frequently asked questions