Bridesmaids' Arrival: Timing For A Smooth Wedding Flight Plan

Being a bridesmaid is a huge honour and a lot of fun, but it can also be hard work. The role comes with a lot of responsibilities and expenses, and it's important to be aware of what these entail before accepting the position. From planning the hen party and helping with wedding DIY, to offering emotional support and a listening ear, bridesmaids play an important role in the lead-up to the wedding. It's also essential to be clear on what expenses you'll be covering and when you'll need to fly in for the celebrations. Many bridesmaids fly in a few days before the wedding, often on the Thursday or Friday before a Saturday wedding, to help with last-minute tasks and attend the rehearsal dinner. However, it's a good idea to check with the bride directly to see when she would like you to arrive and what tasks she would like you to take care of.

Asking the right people: Don't ask too early, as plans and relationships can change

When it comes to asking your chosen friends and family members to be your bridesmaids, it's important to find the right balance. Asking too early can lead to potential issues, as plans and relationships can evolve over time. Here are some considerations to keep in mind:

Timing is Key

While you may be eager to start planning and sharing your excitement with your closest friends, it's best not to rush into asking your bridesmaids. It's recommended to wait anywhere from eight months to two years before your wedding to pop the question. This allows for a more concrete vision of your wedding size and style, which can guide your decision on the number of bridesmaids. Asking too early may result in asking too many or too few people, causing unnecessary stress and potential hurt feelings later on.

Relationships Evolve

People's relationships can change over time, and this is an important factor to consider when choosing your bridesmaids. A friendship that feels strong today may not be the same a year or two from now. By waiting to ask your bridesmaids, you reduce the risk of choosing someone you may drift apart from or have a falling out with. This also gives you time to get to know people better and develop stronger connections with those you may not have considered initially.

Provide Clear Communication and Expectations

Once you've decided on your bridesmaids, it's essential to communicate your expectations clearly. Be transparent about the responsibilities, time commitment, and financial obligations involved. Discuss the general cost and your vision for dresses, shoes, hair, and makeup to give them a heads-up and allow them to plan accordingly. Open and honest communication will help ensure everyone is on the same page and avoid potential misunderstandings or resentment.

Be Mindful of Their Commitments

Keep in mind that your bridesmaids may have other commitments, especially if you're asking them well in advance. They may have their own travel plans, work obligations, or other weddings to attend. By giving them enough notice, you allow them to manage their schedules and ensure they can fully participate in your wedding festivities without feeling overwhelmed.

Consider a Joint Decision with Your Fiancé

If you're looking for a balanced wedding party, consider discussing the number of bridesmaids and groomsmen with your fiancé. Waiting to ask your bridesmaids until you have a joint number in mind can help ensure a harmonious wedding party dynamic and reduce potential imbalances.

Remember, finding the right timing to ask your bridesmaids is crucial. While you may be eager to share the news, waiting until you have a clearer vision of your wedding plans and allowing for relationships to evolve will result in a more informed decision. Clear communication, transparency, and consideration for your bridesmaids' commitments are key to a harmonious bridal party.

Timing: Ask bridesmaids 8 months to 2 years before the wedding

Timing is an important consideration when asking your bridesmaids to be part of your wedding. While it's an exciting part of the wedding planning process, it's important not to rush into it. Here are some things to consider when deciding on the timing of asking your bridesmaids:

Give it between eight months to two years: Asking your bridesmaids to be part of your special day is a big decision, and it's important to give them enough time to plan and prepare. A good rule of thumb is to pop the question anywhere between eight months to two years before the wedding. This gives your bridesmaids ample time to plan the bachelorette party, shop for their dresses, and make any necessary arrangements. It also allows you to finalise numbers, especially if you're waiting to see how many groomsmen your fiancé will have.

Avoid asking too early: While you may be tempted to ask your bridesmaids as soon as you get engaged, it's usually best to wait. Plans can change, and you may realise that the number of bridesmaids you initially wanted is too many or too few. By waiting, you give yourself time to refine your vision for the wedding and make more informed decisions. This also gives you time to consider your relationships with potential bridesmaids, as you don't want to ask someone too early only to regret it later if your relationship changes.

Provide clear expectations and budget estimates: When you do ask your bridesmaids, make sure to communicate your expectations clearly. Let them know what their responsibilities will be and give them an estimate of any costs they will need to cover, such as dresses, shoes, hair, and makeup. This will help them plan and save accordingly. It's also important to respect their feelings and budgets and be open to their opinions and feedback.

Keep communication open: Once you've asked your bridesmaids, maintain open and honest communication with them. While it's exciting to talk about your wedding plans, try not to make it the only topic of conversation. Focus on your friendships and be mindful of not overwhelming them with wedding details. Check in with them regularly and offer practical help when you can. This will create a more positive and supportive environment for everyone involved.

By considering the timing and following these tips, you'll be well on your way to assembling your dream team of bridesmaids and creating a memorable and enjoyable experience for everyone.

Communication: Be clear about expectations and costs

Communication is key when it comes to managing expectations and costs for your bridesmaids, especially if they are flying in for your wedding. Here are some tips to ensure clear communication:

Be Transparent About Expectations: It is important to communicate your expectations clearly and early on. Discuss the specific duties you would like them to perform, such as helping with wedding planning, attending dress fittings, organising pre-wedding events, and being present for the entire wedding day. This will help them understand their role and make informed decisions about their availability and financial commitments.

Provide Timely Information: Share information about your wedding plans, including the date, location, and any travel or accommodation requirements, as early as possible. This will allow your bridesmaids to make the necessary arrangements, including requesting time off work and booking flights and accommodations.

Discuss Financial Obligations: Be open and transparent about the financial obligations of being a bridesmaid. Discuss the cost of dresses, shoes, hair, and makeup, and any other expenses they may incur. If you have specific requirements, be clear about them, and give your bridesmaids a heads-up so they can plan and save accordingly.

Consider Their Budgets: Respect your bridesmaids' financial situations and be mindful of their budgets. Communicate your expectations, but also be open to feedback and willing to make adjustments. For example, if you are asking them to purchase a particular dress, be understanding if they need to find a less expensive option or suggest alternatives that fit within their budget.

Keep Lines of Communication Open: Encourage open and frequent communication with your bridesmaids. Create a group chat or a private online group to facilitate easy communication and information sharing. This will make it easier for them to ask questions, raise concerns, and stay up-to-date with any changes or new information.

By following these communication tips, you can ensure that your bridesmaids are clear about your expectations and the associated costs. This will help create a positive and stress-free experience for everyone involved in your special day.

Bachelorette party: Bridesmaids need enough time to plan it

Planning a bachelorette party can be a complex affair, and it's important to allow enough time to do it properly. Here are some tips to ensure you have sufficient time to plan a fun and memorable event:

Start Planning Early: It's advisable to begin planning the bachelorette party three to six months in advance. This lead time will enable you to understand the bride's preferences and make any necessary bookings or reservations to create a well-organized event. Starting early also helps ensure that the desired locations, accommodations, and activities are available, especially during peak seasons or for popular choices that may require reservations.

Determine the Guest List: Before deciding on a location, it's essential to know how many people will be attending. The group size will impact decisions about lodging and activities, so it's crucial to have a clear idea early on.

Select a Destination: The destination will depend on various factors, including climate preferences, the desired vibe or theme, and the types of activities the group will enjoy. Consider whether the group prefers a relaxed setting like a secluded cabin or a more lively atmosphere like a club. Also, think about the cost of flights and accommodations, as these can vary significantly between locations.

Figure Out the Dates: Work with the bride to select two to four potential dates that suit her schedule, and then use polling tools to determine which dates work best for the entire group. It's advisable to select the final date at least six months in advance to ensure better options for accommodations and lower travel rates.

Choose Accommodations: For larger groups, consider renting a house instead of booking individual hotel rooms. This option often provides more space for the group to gather and spend time together. If you opt for a hotel, booking at least one suite can offer a communal space for everyone to connect. Be mindful of the group's budget when making accommodations, and don't forget to consider any additional costs for activities and meals.

Plan Activities and Meals: Select a theme for the weekend, which will guide decorations and activity choices. For a two-day weekend, plan for two to three activities, allowing for some downtime as well. Popular options include boat charters, spa treatments, outdoor activities, or group classes. When it comes to meals, consider reaching out to restaurants in advance to see if they can offer a limited menu at a set price, including drinks, to simplify billing for larger groups.

Confirm Attendance and Costs: About four months before the bachelorette party, share estimated costs for lodging and activities with the group. This will allow attendees to make informed decisions and provide final confirmations. Be clear about any cancellation policies to ensure everyone understands their financial commitments.

By following these steps and allowing ample time for planning, you can create a memorable bachelorette party that celebrates the bride-to-be and brings her closest friends and family together for a fun and enjoyable experience.

Dresses: Allow time for dress shopping, fittings and legwork

Planning a wedding is an exciting yet stressful time for the bride and her bridesmaids. Here is a timeline to ensure that the bridesmaids' dresses are taken care of in good time:

8 Months Before the Wedding

First, find out whether the bride will be choosing the bridesmaid dresses or if she wants you to pick your own. Discuss options with the bride before you start shopping so that you know what she wants for the big day. If she wants you to choose, you can start looking at styles and sending her your favourites. If she wants to pick, you can get an idea of the colour or style she is thinking of and start to look for inspiration.

6 Months Before the Wedding

By now, the bride should have picked out the bridesmaid dresses, so as soon as you know the designer or style, go ahead and order the gown. It can take two to three months for a designer dress to arrive, and you will need to allow time for alterations. Once you've ordered, pick out your wedding day shoes—the bride will usually specify the colour and style, especially if the bridesmaid dress is short.

3-4 Months Before the Wedding

Schedule your first fitting. Bridesmaid dresses may not be made-to-measure, so it's a good idea to see a seamstress to ensure the gown is fitted to your body type.

1-2 Months Before the Wedding

Schedule your final fitting about three to five weeks before the wedding. This will give you enough time for any other minor alterations. You can take your dress home after this final fitting, so be sure to keep it in a safe place, preferably in a breathable garment bag.

1 Day Before the Wedding

Check that you have your bridesmaid dress and any accessories, jewellery, and shoes all in one place. Check in with the bride to see if she wants anyone to bring or invest in a portable steamer to ensure all dresses are wrinkle-free.

Wedding Day

Get glammed up and help the bride with any finishing touches. Don't forget to celebrate!

Frequently asked questions