The Ultimate Guide To Wedding Invitation Details By Shutterfly

Wedding invitations are an important part of the wedding planning process. They set the tone for the event and give guests the information they need to know. When creating your wedding invitations, it's essential to include key details such as the couple's names, the date, time, and location of the ceremony and reception. You may also want to include response cards, reception details, directions, and lodging information. Shutterfly offers customizable wedding invitation templates that allow you to add your personal touch while ensuring you don't miss any crucial details. With Shutterfly, you can design invitations that match your wedding theme and create a lasting impression on your guests.

Couple's names

Wedding invitations should always include the couple's names. This text should be the largest on the invitation so that guests know right away which wedding they are being invited to. It is up to the couple whether they want to include their middle and last names or keep it simple with just their first names.

Couples may also want to include their names on the envelope or other inserts in the form of personalised stamps or address labels. For instance, a stamp with the couple's last names can be a sweet addition to the invitation.

If the couple is using inner envelopes, they can include things like hand-done calligraphy for the guests' names. This adds an elegant touch to the overall presentation.

Location and address

When it comes to the location and address, it is important to include all the necessary information to ensure your guests arrive at the right place. This includes the name of the venue and its full address. If the venue has multiple buildings, be sure to specify which one to avoid any confusion.

For destination weddings, it is helpful to provide additional information such as flight details, local accommodation options, and transportation arrangements. This ensures that your guests have the necessary information to plan their travel and accommodations.

If your wedding venue is in a remote or hard-to-find location, consider including detailed directions in your invitation. This can be especially useful if the venue is located off an unmarked road. By providing clear directions, you can prevent your guests from getting lost and ensure a smooth arrival experience.

In some cases, lodging for guests may be included in the wedding invitation. This is often the case when the wedding is held at a resort or when a block of hotel rooms has been reserved for the wedding party. Including lodging information allows your guests to plan their stay and provides them with travel details to and from the hotel during the wedding weekend.

When including the location and address in your wedding invitation, be sure to use clear and concise wording. You may also want to consider including a map or providing a link to an online map for your guests' convenience.

Date and time

When it comes to the date and time of your wedding, there are a few things to consider when including this information in your invitations. Firstly, it's essential to provide the date and time of your wedding to your guests, so they know when and where to arrive. It is recommended to add some padding to the timeline to account for any guests who may have a tendency to run late.

You may also want to consider the format of the date and time. While it is common to use numbers, you could opt for a written-out version of the date and time instead. For example, "the fifth of June, two thousand and twenty-five, at three o'clock in the afternoon" instead of "05/06/2025, 3:00 pm". The written-out version adds a touch of elegance and formality to your invitation.

If you're planning a wedding with multiple events, such as a rehearsal dinner or a post-wedding brunch, you may want to include those dates and times as well. This is especially important if you want to ensure your guests' attendance at these additional events. By providing clear and concise date and time information for each event, you can help your guests plan their schedules accordingly.

Lastly, don't forget to consider any time zone differences, especially if you have guests travelling from far-off locations. Providing the time in both the local time and the time zone of your guests can be helpful, so everyone is on the same page. This is particularly crucial for destination weddings, where guests may be travelling across multiple time zones.

RSVP details

RSVP cards are one of the most important elements of your wedding invitation suite. They allow your guests to confirm their attendance and provide other necessary information. Here are some key points to consider when including RSVP details in your wedding invitations:

Response Card Format

Unless you opt for an online RSVP system, a physical response card is standard. These cards can be purchased separately or as part of your wedding invitation package. The response card should include spaces for guests to write their names, the number of people attending, their meal preferences, and any other relevant details.

RSVP Date

Specify an RSVP deadline by which guests should respond. This date is typically about two to three weeks in advance of the wedding. This lead time allows you to finalise numbers for catering and other arrangements.

Online RSVP Option

If you prefer a more convenient and environmentally friendly option, consider including an online RSVP link in your invitations. You can direct guests to your wedding website or a dedicated RSVP platform. This option may also provide an opportunity to gather additional information, such as song requests or dietary restrictions.

Meal Options

If you are offering a choice of meals at your reception, include this information on the RSVP card. This allows guests to select their preference ahead of time, streamlining the catering process. Be sure to clearly indicate any dietary restrictions or special meal requests.

Plus Ones and Children

Clarify whether guests are allowed to bring a plus one or their children. This information can be included on the RSVP card or communicated through word of mouth. This detail is particularly important for seating arrangements and ensuring that everyone feels welcome.

Tracking Responses

Create a spreadsheet or use a guest list management tool to track RSVPs as they come in. This will help you stay organised and identify any guests who have not yet responded by the deadline. It is also useful for finalising numbers and planning seating arrangements.

Dress code

When it comes to the dress code for your wedding, it's important to give your guests a clear idea of what to expect so they can dress accordingly. Here are some tips and suggestions for including dress code information in your wedding invitations:

Be Specific and Clear

It's important to be clear and specific about the dress code you expect your guests to follow. This could range from formal attire to a more casual or thematic dress code. For example, if you're having a rustic barnyard-themed wedding, you might want to suggest guests wear attire that aligns with that theme.

Consider the Venue and Weather

Take into account the venue and the expected weather conditions when suggesting attire. For instance, if your wedding is outdoors in the summer, you might suggest light and breathable clothing, while an indoor, formal venue might call for suits and dresses.

Provide a Description

Instead of just stating "formal attire," consider providing a brief description of what this means to you. For example, "black-tie optional" or "cocktail attire" gives guests a clearer idea of the expected dress code.

Account for Cultural Traditions

If your wedding incorporates specific cultural or religious traditions, be sure to inform your guests about any special attire or dress code requirements. This could include traditional colours, styles, or accessories that are customary for your celebration.

Suggest Comfortable Options

If your wedding involves outdoor activities or dancing, it's a good idea to suggest that guests bring comfortable shoes or clothing they can move in. This ensures that everyone can fully participate and enjoy the festivities.

Use Your Website for More Details

If you have a wedding website, you can include the URL on your invitation and provide more detailed dress code information there. This allows you to give a broader explanation of the expected attire without overcrowding your invitation.

Remember, the dress code you choose should align with the overall tone and theme of your wedding. By providing clear and specific information, you can help your guests feel confident and well-prepared for your special day.

Frequently asked questions