Bartending At Weddings: How Much Money Can You Make?

Wedding bartenders can be just as vital to a wedding as a DJ or catering service, and can reduce stress and create a memorable experience for guests. The number of bartenders required depends on the number of guests, with a minimum of two bartenders and one barback (an assistant) for 100 guests, and six bartenders and three barbacks for 300 guests.

The cost of hiring a wedding bartender varies. A basic package could start at around $3,000, including a six-hour minimum service with two or three bar attendants, beverage mixers, bar utensils, drinkware, fresh cocktail garnishes, and a menu. This cost usually does not include alcohol. An average starting point for an individual bartender is $35/hour, but this can increase depending on the bartender's experience and the complexity of the drinks they are serving. Bartenders also usually charge an hourly fee, which could be around $20 per hour.

Bartenders often make a large portion of their money through tips, but since the bar service at a wedding is usually provided by the couple, guests are not obligated to tip. Gratuity can be included in the overall cost, which is typically between 15 and 20%.

Wedding bartender rates

Number of Bartenders

The number of bartenders you need will depend on the number of guests at your wedding. It is recommended to have one bartender for every 35 guests to ensure smooth service. For example, a wedding with 100 guests should have a minimum of two bartenders and a barback, while a wedding with 150 guests should have three bartenders and a barback.

Hourly Rate

The average hourly rate for a wedding bartender can range from $20 to $35 per hour, with some bartenders charging up to $50 per hour. This rate may depend on the bartender's experience, the complexity of the drinks, and the duration of the event. It is also important to note that bartenders may require additional time for setup and breakdown before and after the event, which should be included in their total working hours.

Package Rates

Some bartending services offer package rates, which can include a minimum number of service hours, bartenders, bar utensils, drinkware, garnishes, and a drink menu. Basic package rates can start at around $3,000, and additional costs for alcohol may apply.

Gratuity and Tips

When budgeting for wedding bartenders, it is essential to consider gratuity and tips. Some bartending services include gratuity in their package rates, typically ranging from 15% to 20% of the total service bill. Additionally, you may choose to include a tip jar at the bar, although it is not expected at weddings as the bar service is usually provided by the couple. Bartenders can make between $100 to $500 in tips, depending on the event and the number of guests.

Additional Costs

When hiring wedding bartenders, there may be additional costs to consider, such as the cost of alcohol, glassware or disposable drinkware, ice, garnishes, napkins, and other bar supplies. It is important to clarify with your bartending service or vendor what is included in their rates to avoid unexpected expenses.

In conclusion, wedding bartender rates can vary based on several factors, including the number of guests, the type of drinks, and the experience of the bartender. It is important to consider the number of bartenders needed, hourly rates, package rates, gratuity, tips, and any additional costs when budgeting for wedding bartenders. By taking these factors into account, you can ensure that your wedding bar service runs smoothly and meets your expectations.

Tips for wedding bartenders

Number of Bartenders

It is recommended to have one bartender for every 35 to 50 guests. For 100 guests, two bartenders and one barback are suggested. For 150 guests, three bartenders and one barback are ideal, while for 200 guests, four bartenders and two barbacks are recommended. A wedding with 300 guests would require six bartenders and three barbacks.

Bartender Skills

High-quality bartenders should be able to work fast and have extensive knowledge of mixology. They should be able to make standard cocktails and unique requests without having to look up recipes, especially with many guests waiting in line.

Setup and Teardown

The setup and teardown of the bar area are crucial aspects of bartending services. It is essential to be organised and efficient during setup to ensure the bar is ready for guests. Similarly, keeping the bar organised during the event will make teardown smoother and quicker.

Dress Code

The typical dress code for bartenders is all black, such as a button-down shirt and slacks or a black dress. Some companies may offer themed attire options, such as a blush satin evening dress for a garden wedding or a polka dot billowy skirt dress for a 1950s-themed wedding.

Licensing and Insurance

It is important to ensure that bartenders have the required licensing and insurance. In some states, only certified bartenders are allowed to serve alcohol at events. Additionally, startups are expected to have liability insurance policies of at least $100,000.

Communication with the Couple

Clear communication with the couple is key. Bartenders should obtain specific recipes for any signature cocktails and clarify important details, such as whether guests can take shots, whether there will be a cut-off time for drinks, and whether top-shelf liquor will be offered.

Managing Guest Interactions

Bartenders should be friendly and accommodating to guests while also maintaining control of the bar. It is essential to check IDs and refuse service to anyone who seems to have had too much to drink.

Tip Jars

The presence of a tip jar at a wedding bar is a controversial topic. Some people consider it tacky, while others view it as a standard practice. Ultimately, it is up to the couple to decide, and good bartending companies will ask about the couple's preference in advance.

Managing Expectations

Bartenders should be prepared for the volume of guests and the types of drinks they will be serving. Weddings typically involve simple drinks, such as beer, wine, and spirits with mixers, but it is helpful to be familiar with classic cocktails as well.

Managing Difficult Guests

Bartenders may encounter guests who try to order excessive drinks or become unruly. It is important to handle these situations calmly and professionally, possibly with the support of the event captain or coordinator.

Timeline Awareness

Bartenders should be aware of the timeline of the wedding, including key moments such as the start of the ceremony, special cocktails after the ceremony, and the timing of speeches. This ensures that drinks are served at appropriate times and do not interrupt special moments.

Working with Other Vendors

Bartenders should communicate and coordinate with other vendors, such as caterers and wedding planners, to ensure a smooth flow of the event. This includes connecting with the caterer if they are separate from the bar service and introducing themselves to the wedding planner.

Managing Breaks

During peak times, such as cocktail hour, it is crucial to have enough staff to manage the volume of guests. Bartenders should also take advantage of breaks in service, such as during cake cutting or toasts, to restock the bar and prepare for the next rush.

Managing Alcohol Supply

Bartenders should monitor alcohol supply throughout the event and be prepared to restock if needed. This may involve coordinating with someone who has the company card to purchase additional beverages.

Personal Hygiene

Bartending can be a sweaty job, so it is recommended to bring deodorant and other toiletries to freshen up before the event and during breaks.

Problem-Solving

Finally, bartenders should be prepared for any issues that may arise, such as another staff member not showing up. Being proactive and adaptable will help ensure a smooth event, even when unexpected challenges occur.

How many bartenders are needed

The number of bartenders you will need for your wedding depends on several factors, including the number of guests, the desired level of service, and the types of drinks being served. Here are some guidelines and recommendations to help you determine the appropriate number of bartenders for your special day:

Determining the Number of Bartenders:

• For a wedding with 100 guests, it is recommended to have a minimum of two bartenders and one barback, according to Tiffany Price, owner and head bartender at F.A.B. Mobile Concierge Service. This allows one bartender to focus on serving guests while the other handles restocking and other tasks.
• For 150 guests, consider having three bartenders and one barback. This ensures that drink orders are prepared and served efficiently, reducing waiting times for your guests.
• If you're planning a larger celebration with 200 guests, aim for at least four bartenders and two barbacks. This will help maintain a smooth and well-organised bar service.
• Super-sized weddings with 300 guests will require a bigger team. Price suggests having six bartenders and three barbacks to accommodate the higher volume of drink orders.

Other Factors to Consider:

• Type of Drinks: The types of drinks you plan to serve can influence the number of bartenders needed. Beer and wine can be poured quickly, whereas crafting cocktails from scratch takes more time. If you have a preference for complex cocktails, consider increasing the number of bartenders to maintain a seamless service.
• Level of Service: The desired level of service is another factor. If you opt for a fully-stocked open bar, you may need more bartenders compared to a cash bar or a limited drink selection.
• Guest Behaviour: Keep in mind that guest behaviour can vary, and some may order multiple drinks at once or request complex cocktails. This can impact the speed of service and the workload on your bartenders.
• Efficiency and Experience: The efficiency and experience of your bartenders also play a role. Experienced bartenders may be able to handle a higher volume of orders, while less experienced ones might need more support.

Recommendations:

• Plan on having one bartender for approximately every 35 guests if you want to ensure a smooth bar operation. For example, a wedding with 150 guests may require four to five bartenders.
• Consider the skill level of your bartenders. If they have varying levels of experience, it's advisable to streamline the drink options to ensure consistency and reduce potential delays.
• Don't forget to account for set-up and breakdown time when budgeting for bartending services. The work doesn't just entail serving drinks; it also includes setting up the bar and packing it down afterward.

What wedding bartenders wear

When it comes to weddings, the dress code for bartenders can vary depending on the event and client preferences. Here are some guidelines on what to wear when bartending at a wedding:

Standard Uniform

Black pants and black non-slip shoes are typically the standard for bartending attire. Avoid jeans, and opt for generic black pants that are comfortable and practical. It's important to prioritize comfort, especially when working long hours. Black shoes with a non-slip sole are crucial to prevent any accidents.

Shirt Options

The choice of shirt depends on the formality of the wedding and the client's preferences. For a summer wedding, a black or white polo shirt can be a good option. For more formal weddings, a white button-down shirt with a long black tie or a tuxedo shirt may be requested. If the wedding has a specific color theme, you can consider adding subtle accessories or accents that match the aesthetic without being too attention-grabbing.

Comfort and Practicality

Weddings can be long events, and bartending is an active job, so comfort is key. Opt for breathable and comfortable clothing, especially if the wedding is outdoors or in a warm climate. Consider wearing stretchy pants or yoga pants with pockets, which offer both comfort and functionality.

Personal Grooming

It's important to maintain a neat and professional appearance. If you have long hair, consider tying it back securely to keep it out of the way and ensure no stray hairs end up in the drinks. For tattoos, check with the client or staffing agency beforehand, as some may require them to be covered. Keep visible body jewelry to a minimum, opting for small and discreet earrings.

Additional Considerations

Don't forget to consider the weather and venue when choosing your outfit. If it's an outdoor wedding in warm weather, bring extra clothes to stay fresh throughout the event. Sunscreen, hats, and battery-operated fans can also help keep you cool. Comfortable shoes are a must, and if there's a chance of rain, waterproof footwear is a smart choice.

In summary, when bartending at a wedding, it's important to strike a balance between comfort, practicality, and professionalism. Consult with the client or the person who made the booking to clarify any specific dress code requirements and be prepared to adapt your outfit to the weather conditions and the formality of the event.

Hiring a professional vs an acquaintance

Hiring a Professional vs. an Acquaintance

There are several factors to consider when deciding between hiring a professional bartender or an acquaintance for your wedding. Here are some advantages and disadvantages of each option:

Hiring a Professional Bartender:

Pros:

• Professional bartenders have the skills and experience to provide efficient and consistent service. They can make drinks better, faster, and with fewer mistakes.
• They can handle a wide range of drink orders, including complex cocktails, and can offer suggestions for budget-friendly options.
• Professional bartenders can contribute to the overall atmosphere and success of the event. They are adept at managing crowds, tactfully handling inebriated guests, and ensuring the bar area remains tidy and well-stocked.
• They typically have insurance and the necessary certifications to comply with local laws and regulations regarding alcohol service.
• Their presence can reduce stress for the wedding hosts, allowing them to focus on enjoying their special day.

Cons:

• Professional bartenders can be more expensive, with average hourly rates ranging from $30 to $60, excluding tips.
• They may have a more formal and reserved demeanor, which could be a con for more intimate or casual events.
• Professional bartenders will cut off guests if necessary, which may be seen as a buzzkill by some.
• There might be a lack of creative liberty with a professional bartender, as they typically follow standard recipes and procedures.

Hiring an Acquaintance:

Pros:

• An acquaintance may offer their services at a lower cost or even as a favor, especially if it's an open bar where they can expect good tips.
• They may be more willing to experiment with creative drink options and allow you to make your own drinks.
• An acquaintance might be more flexible with your requests and preferences, creating a more casual and intimate atmosphere.

Cons:

• Acquaintances may lack the experience and efficiency of a professional, potentially resulting in slower service and dissatisfied guests.
• They may not have the necessary certifications, insurance, or knowledge of responsible alcohol service practices.
• There is a higher risk of mistakes, such as wasting ingredients, mismanaging inventory, or serving drinks with unintended consequences.
• An acquaintance may not be able to handle the pressure of a busy bar or know how to manage crowds effectively.

Ultimately, the decision between hiring a professional or an acquaintance depends on your specific needs, budget, and the level of service you desire for your wedding. Professionals offer skill and reliability, while acquaintances may provide a more casual and personalized experience at a lower cost.

Frequently asked questions