Wedding Invitation Enclosure Cards: What Are They?

Wedding enclosure cards are an optional addition to wedding invitations. They are used to provide guests with extra information, such as directions, accommodation options, transportation details, dress codes, and schedules of events. Enclosure cards can be particularly useful for destination weddings or weddings with multiple events. They can also be used to indicate whether children are invited and to provide a way for guests to RSVP.

Maps or direction cards

Direction cards can be designed to match your wedding invitation suite, with a range of fonts and styles available to complement your theme. You can include step-by-step directions, insider information about the local area, and any special requirements, such as parking or passcodes, that your guests need to know.

If you're hosting a destination wedding or have guests travelling from out of town, a custom map or direction card is especially helpful. You can provide printouts of online travel information and foreign destination details, ensuring your guests can navigate their way to your wedding with ease.

Some couples opt for a custom weekend map, which serves as a keepsake for you and your guests. These maps can include multiple events, such as welcome drinks, the ceremony, an after-party, and a day-after brunch. They provide a full itinerary, so guests know what to expect and can pack accordingly.

When creating your direction cards, consider the legibility of the font, as you want to make sure all your guests can read the information clearly. You can also include a QR code on your direction card, linking to a Google Maps location, for those who prefer digital navigation.

Direction cards are a practical and stylish addition to your wedding invitation suite, helping your guests navigate their way to your special day with ease.

Reception enclosure cards

Wedding enclosure cards are a great way to provide your guests with all the information they need to know about your big day. These cards are included as inserts in your wedding invitation suite and can be customised to match the style and theme of your wedding.

• Indicate the formality and nature of the event: The wording on your reception enclosure card should reflect the tone and style of your wedding reception. For example, if your reception is a breakfast event, the card should say "Breakfast Reception." For an afternoon or evening reception, simply use the word "Reception."
• Specify the type of meal: If you are planning a sit-down meal, it is helpful to include this information on the card. You can use wording such as "Dinner Reception" to indicate that a formal meal will be served.
• Address adult-only restrictions: If your reception is adults-only, it is essential to communicate this clearly to your guests. You can include a line such as "Adults-Only Reception" on the card, and reinforce this through word-of-mouth and the names addressed on the invitation.
• Provide practical information: Include essential details such as the date, time, and location of the reception. It is also helpful to provide directions or a map, especially if the reception venue is in a remote area or difficult to find.
• Consider additional events: If your wedding spans multiple days or includes other events, such as a welcome drinks party or a day-after brunch, you may want to include this information on a separate weekend events card. This ensures your guests have a clear overview of the entire celebration.
• Match your wedding style: Enclosure cards can be designed to complement your wedding theme and colour palette. From rustic to elegant, there are various design options available to create a cohesive look for your wedding stationery.
• Proofread and order samples: Before finalising your enclosure cards, be sure to proofread the details and request a sample to ensure the design, colour, and paper quality meet your expectations. This step will help you avoid any last-minute surprises and ensure a consistent look for your wedding invitations.

Transportation insert cards

Enclosure cards are a great way to provide additional details about your wedding day to your guests. They are small pieces of paper that are included inside the wedding invitation and can be used to share key information while keeping the invitations neat and concise.

Transportation Insert Card Wording:

• Specify any type of transportation being provided for guests on the day of the wedding. This could include shuttle services, bus transportation, or even ride-sharing discounts.
• Include shuttle or bus schedules and pick-up times. If the shuttles are only provided at certain times, be sure to mention that as well.
• Provide departure and return times for transportation between the ceremony and reception venues, especially if they are at different locations.
• Mention the pick-up and drop-off points for the transportation. This could be the hotel where guests are staying, the ceremony venue, or a designated parking lot.
• If guests need to sign up or RSVP for a spot on the shuttle, include that information as well.

Sample Transportation Insert Card:

"For your convenience, we are happy to provide shuttle services between the ceremony and reception venues. Shuttles will be departing from the Rose Garden Hotel at 2:00 pm to the Wedding Ceremony at The Brookstone. Following the reception, shuttles will return to the hotel at 9:00 pm."

Remember to include the address and name of the venues to make it easy for guests to locate the pick-up and drop-off points.

Design and Formatting:

When creating your transportation insert cards, consider the following:

• Consistency: Choose a design that complements your wedding invitations and other enclosure cards. This could be a similar colour scheme, font, or theme.
• Clarity: Use clear and concise wording to convey the transportation details. Avoid overly complex sentences or unnecessary information.
• Font Size and Typeface: Ensure that the font is easy to read. Avoid fancy or intricate typefaces that may be difficult to decipher.
• Proofreading: Review your cards for any errors or omissions. Consider having a friend or family member proofread as well to catch any mistakes.

Rain insert cards

Enclosure cards are a great way to provide guests with additional information about your wedding. They are usually included within the wedding invitation suite, along with the actual invitation and response card. Here are some ideas for "Rain Insert Cards" as part of your wedding invitation suite:

Weather-Related Information

If you're planning an outdoor wedding or have activities that could be impacted by the weather, a "Rain Insert Card" can be a clever way to prepare your guests for potential changes due to rain. This could include providing updates on your wedding website or a phone number to call for the latest information. You could also include a playful message like, "Rain or shine, we're excited to celebrate with you!"

Directions and Transportation

Providing directions to your wedding venue is always a good idea, especially if it is in a remote location or your guests are travelling from out of town. Consider including a charming watercolor map or a custom weekend map that highlights important locales, such as the ceremony and reception venues, hotels, and parking options. This will ensure your guests can easily navigate to all the right places.

Reception Details

In case your wedding reception is at a different location from the ceremony, or if there is a significant time gap between the two, include a separate card with the reception information. This could include the venue address, transportation options, and parking details. If there is a specific dress code for the reception, you can also mention it here.

Accommodation Suggestions

For guests travelling from out of town, providing hotel recommendations and room booking details is a thoughtful gesture. You can also include information about room reservation deadlines, transportation to and from the hotels, and any special rates or blocks you may have arranged for your wedding guests.

Other Weekend Activities

If you have a full weekend of wedding festivities planned, such as welcome drinks, brunches, or after-parties, include an insert card with a detailed itinerary. This ensures that your guests know what to expect and can plan their attire and travel arrangements accordingly. You can also direct them to your wedding website for more information and any updates.

Remember to keep the information on your "Rain Insert Cards" concise and easy to read. You can use a variety of fonts, colors, and even graphics to make them visually appealing and on-theme with your wedding invitations.

Rehearsal dinner enclosure cards

Wedding enclosure cards are an optional addition to your wedding invitation suite. They are used to communicate important details to your guests, such as accommodation, transportation, and directions. These cards are especially useful if you have a lot of information to convey, such as in the case of a multi-day or destination wedding.

• Include all the relevant information: Clearly state the date, time, and location of the rehearsal dinner. You may also want to include any special instructions, such as parking or entrance details.
• Match the style of your invitations: The rehearsal dinner enclosure cards should complement the style and aesthetic of your wedding invitation suite. This creates a cohesive look for your wedding stationery.
• Consider your guest list: If only a select few guests are invited to the rehearsal dinner, it may be better to send separate invitations to avoid confusion or mistakes.
• Provide clear directions: If the rehearsal dinner venue is in a remote area or unfamiliar to your guests, consider including a map or direction card. This ensures that your guests can easily find their way to the event.
• Timing is key: Send out your wedding invitations, including the rehearsal dinner enclosure cards, three to six months before your wedding date. If you're having a destination wedding, it's advisable to send them even earlier (six to nine months in advance) to allow guests enough time to make travel plans.
• Proofread and check: Ensure that all the information on your enclosure cards is accurate and proofread for any errors. It's also a good idea to count each card when you receive them from your stationery supplier to avoid any last-minute shortages.

By following these tips, you can create informative and stylish rehearsal dinner enclosure cards that complement your wedding invitation suite and provide your guests with all the details they need to attend your rehearsal dinner.

Frequently asked questions