Big Wedding, Small Guest List: How A 100-Person Wedding Stacks Up

Whether a wedding is big or not depends on a variety of factors, including culture, region, and personal preference. In general, a wedding with 100 people is considered a large wedding. However, for some, a small wedding might be 50 people or fewer, while others might consider 150 people to be a medium-sized wedding. Ultimately, it's important to feel comfortable with the size of your wedding, whether it's a large celebration or an intimate gathering.

Budgeting for a 100-person wedding

Budgeting for a wedding can be a daunting task, especially when you're expecting 100 guests. But it's important to remember that the size of your guest list will have a significant impact on your budget and spending. Here are some tips and guidelines to help you plan and budget for your 100-person wedding:

Determine Your Overall Budget:

Before you start allocating funds, it's essential to have a clear idea of your total budget. The average cost of a wedding in the United States is around $35,000, excluding the engagement ring. However, this amount can vary depending on various factors, such as location and the time of year. It's a good idea to sit down with your partner and anyone else financially contributing to the wedding to discuss and set a realistic budget.

Prioritize Your Spending:

Not all aspects of your wedding will hold the same value for you. Identify your top priorities and allocate your funds accordingly. For example, if having a live band is a must-have, you might consider spending less on decorations. Pick two or three areas that are most important to you and focus your spending there.

Consider the Venue:

The venue is typically the most significant expense in a wedding budget, taking up about 37% of the overall budget. When choosing a venue, consider the number of guests you'll be inviting. The venue should comfortably accommodate 100 people. Additionally, some venues include catering and rental fees in their package, which can save you money.

Catering and Refreshments:

Food and drinks are a crucial part of your wedding, and the costs can add up quickly. For a 100-person wedding, catering costs can range from $4,000 to $8,000, with an average of around $7,000. This amount will depend on the type of catering and cuisine you choose. A buffet-style dinner is usually more affordable than a plated dinner. Don't forget to include costs for appetizers, snacks, and drinks in your budget.

Rentals and Decorations:

When budgeting for rentals, consider everything from tables and chairs to linens, glassware, and flatware. The average cost for these rentals is around $1,000. If you're planning on using a wedding planner, expect to allocate about 6% of your total budget for their services, which could be around $1,500 to $3,000. Decorations can be as simple or elaborate as you like, but don't forget to include them in your budget.

Entertainment and Music:

Whether you choose a DJ, a live band, or both, you'll need to set aside a portion of your budget for entertainment. The cost for this can vary from $500 to $2,000, depending on your preferences. If you opt for a live band, expect to pay more for their services.

Wedding Cake and Flowers:

The wedding cake is a traditional part of the celebration, and the cost for a 100-person cake ranges from $450 to $550. Flowers are another essential element, used for the bridal bouquet, groom's boutonniere, decorations, and more. The cost for flowers can range from $500 to $1,500, depending on your choices.

Photography and Videography:

Capturing the memories of your special day is crucial, and hiring a professional photographer and/or videographer can be well worth the investment. The cost for photography services can range from $1,500 to $3,000, while videography can add another $1,000 to $2,500.

Miscellaneous Expenses:

There are several other expenses to consider, such as transportation, wedding favours, invitation cards, and insurance. These costs can quickly add up, so it's important to allocate a portion of your budget for these miscellaneous items.

Remember, this is your special day, and it's important to make choices that reflect your priorities and values. Be realistic about your budget and don't be afraid to cut back on certain aspects to allocate more funds to your top priorities. Happy planning!

Venue size for 100 people

When it comes to weddings, what is considered "big" can vary between cultures and regions. In general, however, a wedding with over 100 people is considered a large wedding. If you're planning a 100-person wedding, there are a few things to keep in mind when it comes to choosing the right venue size.

First, it's important to consider the activities that will take place at your wedding. Will it be a standing cocktail hour, a seated dinner, or a mix of both? The type of activities you plan will dictate the amount of space needed per person. For example, a standing cocktail hour will require around six square feet per person, while a seated dinner with round tables will require about 12 square feet per person.

In addition to the activities, there are several other factors that will impact the amount of space needed for your 100-person wedding. Here are some key considerations:

• Head table: If you plan to have an elevated head table for the bridal party, you'll need to add approximately 400 square feet to your minimum space requirements.
• Dance floor: A successful party needs a dance floor that is just the right size. As a rule of thumb, allow for 4.5 square feet per person, and consider that typically between 33% and 50% of guests will use the dance floor.
• Band or DJ: A 4-piece band with amps usually requires a 12' x 20' stage. A DJ, on the other hand, may need about a 10' x 10' space for their table, speaker, and equipment.
• Cake table: The cake table doesn't require a lot of space, but location is key. Be sure to place it in an area that is not too close to direct sun or heat and avoid high-traffic areas.
• Gift table: You may want to place the gift table in the actual event space so that everyone can keep an eye on the presents.
• Bar: If your venue has a built-in bar, that's ideal. Otherwise, make sure to allow enough space for guests to congregate near the bar.
• Buffet and/or food stations: If you're having a buffet, you'll need space for the buffet tables and the line-up. As a rule of thumb, you'll need approximately one buffet table for every 75 wedding guests.

By considering the activities that will take place at your wedding and the additional space requirements for each feature, you can estimate the minimum square footage needed for your 100-person wedding venue. Keep in mind that a venue that is too large relative to the number of guests can make your event feel sparsely attended, so it's important to find a balance between comfort and a cosy atmosphere.

Pros and cons of a 100-person wedding

A 100-person wedding is considered a medium-sized wedding, and while the size is subjective, it is a big wedding. Deciding on the number of guests to invite to a wedding can be a tricky task, and there are pros and cons to each size. Here are some advantages and disadvantages of a 100-person wedding:

Pros:

• More Inclusive: A 100-person wedding allows you to invite more people, which can be a good option if you have a large family or social circle. This way, you can include all your "must-haves" and still have some room to spare.
• Less Stress on Guest List: With a higher guest count, you may feel less stressed about deciding who to invite and who to leave off the guest list. This can be especially beneficial if you have a large extended family or a lot of close friends.
• More Energy: A larger number of guests can contribute to a more vibrant and energetic atmosphere at the wedding. This can lead to a fun and memorable celebration for everyone involved.

Cons:

• Budget Constraints: One of the biggest considerations when planning a wedding of this size is the budget. Feeding, accommodating, and entertaining 100 people can be costly, and you may need to make compromises or cutbacks in certain areas to stay within your financial limits.
• Less Intimate: While a 100-person wedding allows for more guests, it may also mean sacrificing some level of intimacy. You may not get to spend as much time with each guest, and the overall dynamic may feel less personal than a smaller wedding.
• Venue Limitations: The number of guests can also impact your choice of venue. Larger weddings often require bigger spaces, which may limit your options or increase costs.

Ultimately, the decision on the number of guests comes down to personal preferences, budget constraints, and the level of intimacy desired. It is important to feel comfortable with your choice and remember that, regardless of the size, your wedding day will be special and memorable.

Is 100 people a lot for a wedding?

Whether a 100-person wedding is considered big or small depends on several factors, including culture, region, and personal preference. However, according to The Knot, any wedding with over 100 people is considered a big wedding.

From another perspective, a small wedding typically includes 50 people or fewer, while a medium-sized wedding has a guest list ranging from 50 to 150 guests. Therefore, a wedding with 100 people could be considered medium-sized.

It's worth noting that the average wedding size varies by location. For example, the average wedding size in the US in 2023 was 115 guests, with 30% of couples having between 51 and 100 people in attendance. In contrast, destination weddings tend to have smaller guest counts, with an average of 77 guests for US destinations and 69 for weddings abroad.

Ultimately, the size of a wedding is subjective and depends on individual circumstances and preferences. Budget is also a crucial factor, as larger weddings can be more expensive, especially when it comes to costs per guest for food, drinks, and other elements.

If you're planning a wedding, consider your budget, the size of your venue, and the overall experience you want to create. A smaller wedding can be more intimate and personal, allowing you to spend more time with each guest. On the other hand, a larger wedding may be necessary if you have a big family or social circle and want to invite a broader range of people.

How to make a 100-person wedding fun

A 100-person wedding is considered a big wedding, and there are many ways to make it fun for everyone. Here are some ideas to ensure your guests have a memorable time:

Create a Fun and Relaxed Atmosphere

Ensure your guests feel comfortable and create a relaxed atmosphere by setting up a lounge area with cosy seating. This will encourage guests to mingle and interact with one another. You could also include interactive elements such as a live painter or a fun photo booth with props, allowing guests to let loose and be creative.

Music and Dancing

Music and dancing are essential for a fun wedding. Hire a DJ or a live band to perform and keep the energy high throughout the night. If you know that many of your guests enjoy dancing, consider making the dance floor the focal point of the room. On the other hand, if you think your guests might be less inclined to dance, provide alternative activities such as lawn games or karaoke.

Food and Drinks

Offer a variety of delicious food and drinks to keep your guests happy. Consider an interactive cocktail hour with a unique drink display or a chef-led culinary demonstration. If your budget allows, you could even offer a personalised menu with each guest's name on it. Don't forget to cater to different dietary requirements and offer a variety of options to suit everyone's tastes.

Personalisation

Add personal touches that reflect your personality and style as a couple. From handwritten invitations and place cards to customised napkins and menus, these special touches will make your guests feel valued. You could even incorporate family heirlooms into your decor, such as antique candelabras or vintage china, for a unique and sentimental touch.

Memorable Moments

Create opportunities for memorable moments that will leave a lasting impression on your guests. This could be through a spectacular fireworks display, a fun sparkler send-off, or even releasing lanterns into the night sky. If you're feeling adventurous, you could also organise a surprise performance or flash mob to delight and entertain your guests.

Guest Comfort

Finally, ensure your guests' comfort throughout the event. Provide a thoughtful welcome bag with personalised items and snacks. Consider renting additional bathrooms if needed, especially if your wedding is in a private home or an outdoor venue. By anticipating your guests' needs, you can ensure they remain comfortable and enjoy the celebration to the fullest.

Frequently asked questions