Crafting The Perfect 'Accommodations' Section For Your Wedding Website

The accommodations section of your wedding website is a great place to provide your guests with practical information to help them plan their trip. This is especially important if your wedding is in an area your guests may be unfamiliar with.

- Hotel room blocks and accommodation options, including room rates and reservation instructions.

- Transportation options, such as parking guidelines, shuttle services, and valet information.

- A general description of the level of formality for the wedding attire.

- Insider tips to help your guests feel comfortable, such as suggesting flats or wedges for an outdoor wedding on grass.

Hotel room blocks and other accommodation options

If you have reserved hotel room blocks for your out-of-town guests, your wedding website is the perfect place to provide this information. Be sure to include room rates, reservation links and instructions to make reserving rooms simple and easy. If possible, include a discounted rate for your guests and a deadline for when they need to book by. For example:

> A block of rooms has been reserved for our guests at a discounted rate. Please reference the Smith/Jones Wedding when making your reservations. Kindly reserve your room by [date].

If you don't have a formal room block, it's still a good idea to list a few reputable hotels at a variety of price points near your ceremony and reception site. This will help your guests make informed decisions when determining their accommodations. You can also include other accommodation options, such as Airbnbs or bed and breakfasts in the area. Be sure to include contact information and websites for each listing so guests can easily make reservations.

Hotel Room Blocks

• Hotel Name 1: [hotel address, phone number, website]. A block of rooms has been reserved for a discounted rate of [rate] per night. Please reserve your room by [date].
• Hotel Name 2: [hotel address, phone number, website].
• Hotel Name 3: [hotel address, phone number, website].

Other Accommodation Options

• Airbnb: There are several Airbnbs located near the wedding venue, offering unique and comfortable stays. Visit [link] to explore the options and book your stay.
• Bed and Breakfast: For a cozy and intimate experience, consider staying at the [name of bed and breakfast] located just a short drive from the wedding venue. Visit their website at [link] for more information and reservations.

Remember to include clear directions and, if possible, a map image for each listing. This will ensure your guests can easily find their way to their accommodations and the wedding venue.

Travel and transport information

We will provide shuttle transportation to and from the wedding venue from the bus stop on 2nd Street. Please park in the lot on the corner of Main and Market and wait near the #HarryandSally sign. Shuttles will run continuously from 3:15 pm to 3:55 pm.

For those of you travelling from out of town, the best airports to fly into are [X, Y, and Z]. From there, we recommend [taxi company name] for a taxi service or [shuttle company name] for a shuttle service.

Hotels in this area commonly fill up quickly due to big concerts and college football games, so please book early! Here are some suggestions on where to stay:

• [Hotel name]
• [Hotel name]
• [Hotel name]

Please note that valet parking is offered/required at our venue and there is a fee associated with the service.

Directions

Please see below for directions to the venue:

[Insert directions]

Parking

Parking is available at [location and address]. There is a parking fee at the venue.

Dress code

We want our wedding to be a fun and comfortable experience for everyone, so we've chosen a dress code that we hope you'll feel great in!

White Tie

If you're joining us for our royal ball, we ask that you wear your finest formalwear. For men, this means a tailcoat tuxedo, white bow tie, white vest, and white shirt. For women, exquisite ball gowns are the order of the day. Accessories can include gloves, fine jewellery, and tiaras.

Black Tie

For a refined evening wedding, we're asking for tuxedos or suits for the men and floor-length gowns for the women. It's called "black tie", but don't feel limited to a black colour palette! Show off that gorgeous emerald gown or dark suit.

Black Tie Optional

We're encouraging formal attire, but you're welcome to something a little more relaxed. For the men, a dark suit and tie are perfect if you don't want to go for a tuxedo. For the women, a floor-length gown, knee-length cocktail dress, pantsuit, or dressy separates will fit the bill.

Creative Black Tie

We're a creative couple, so we're putting a twist on the classic black-tie dress code. We're talking bold patterns, velvet suits, sequined cocktail dresses—let's give this formal celebration some flare!

Cocktail Attire

We're asking for something a little more formal for our semi-formal reception. For the men, suits with or without ties are perfect, and for the women, a knee-length cocktail dress or dressy separates will fit the bill.

Semi-Formal

For our daytime wedding, we're asking for something a little more relaxed. A nice dress shirt and well-tailored jacket and pants for the men, and a cocktail dress, dressy top and pants, or jumpsuit for the women.

Dressy Casual

We're going for a polished but comfortable vibe. For the men, a button-down shirt and smart trousers or dark denim are perfect. For the women, a nice dress or a skirt and smart top will fit the bill.

Casual

We want you to be comfortable and show off your style! For the men, a button-down shirt without a tie is perfect, and for the women, a sundress or skirt and blouse will do the trick.

Beach Casual

Our wedding will be taking place on the beach, so comfortable shoes and beach-appropriate attire are a must. For the men, a linen shirt and trousers or polo will keep you cool, and for the women, a sundress or lightweight separates are ideal.

Themed Attire

We're going all out with a [theme] theme, so we encourage you to join us! Think [details of the theme and specific attire].

Timeline of the wedding weekend

A wedding website is a great way to keep your guests informed about the timeline of your wedding weekend. Here are four to six paragraphs to include on your wedding website, detailing the timeline and keeping your guests excited and engaged!

Friday Afternoon

Arrive at the hotel and check-in. Take some time to relax and freshen up before the evening's welcome party. If guests are travelling from far, suggest some local attractions or restaurants to explore before the celebrations begin.

Friday Evening

Welcome drinks and canapes will be served at [venue] from 7 pm. This will be a wonderful opportunity to meet and mingle with other guests. The happy couple will be there to greet everyone, so please do come along! The evening will be fairly casual, with drinks and light snacks provided.

Saturday Morning

The wedding ceremony will take place at [venue] at 11 am. Please arrive by 10:45 am to be seated. The ceremony will last for approximately 45 minutes, followed by a drinks reception in the gardens until 1 pm.

Saturday Afternoon

Lunch will be served from 1 pm, with speeches beginning at 2 pm. We will then cut the cake, followed by tea and coffee. There will be lawn games and music, so feel free to relax and enjoy the afternoon with your fellow guests.

Saturday Evening

The wedding breakfast will be served at 7 pm, followed by the first dance at 8 pm. There will be music and dancing throughout the evening, with a break for evening food at 10 pm. Please join us for what promises to be a fun-filled celebration!

Sunday

For those who are able to stay, we'd love to see you for a recovery brunch at [venue] from 11 am. We can share stories from the wonderful weekend and enjoy a more relaxed morning together before everyone departs.

This detailed timeline will ensure your guests know exactly what to expect and when, allowing them to plan their weekend accordingly and get excited about the various events you have planned!

RSVP and registry links

The "RSVP and Registry Links" section of your wedding website is crucial for sharing pertinent information with your guests and making it easy for them to respond. Here are some tips and suggestions for crafting this section:

Online RSVPs:

• Modern wedding websites allow guests to RSVP online, offering a convenient and efficient way to gather responses without relying on snail mail.
• Include a clear and visible link for RSVPs on your website, making it easy for guests to find and use.
• Consider using a platform like Minted or Riley & Grey, which offer user-friendly RSVP features and guest list management tools.

Registry Information:

• Your wedding website is the perfect place to share information about your gift registry.
• If you have an online registry, provide a direct link to make it easy for guests to access.
• For offline registries or if you prefer no gifts, you can include a short and gracious message. For example: "Your presence at our special day is the greatest gift. However, if you wish to celebrate with a gift, we are registered at [store name]."
• Websites like Zola and The Knot offer the ability to integrate multiple registries or create a cash fund, making it convenient for your guests.

Meal Preferences and Dietary Restrictions:

• Allow guests to indicate their meal preferences or any dietary restrictions/allergies when they RSVP.
• This information will be helpful for planning and ensuring your guests' needs are accommodated.

Guest Address Collection:

• Consider using a platform that offers an address collection tool, such as Minted or Joy.
• This feature makes it easy to gather guests' mailing addresses for thank-you notes and other correspondence.

Privacy and Password Protection:

• Depending on your preferences, you may want to password-protect your wedding website to ensure only invited guests can access certain information.
• This adds an extra layer of privacy and control over who can view the details of your special day.

Mobile Accessibility:

• Ensure your wedding website is mobile-friendly, allowing guests to access information easily on their smartphones or devices while on the go.
• Some platforms, like Joy, offer a companion mobile app to keep guests informed and engaged.

Remember to keep the content in this section concise, clear, and easy to navigate. You want your guests to have a seamless experience when RSVPing and accessing the information they need.

Frequently asked questions