Destination Wedding Save-The-Dates: Wording And Etiquette

Planning a destination wedding? Don't forget to send out your save-the-dates! These are absolutely essential for destination weddings, as they give your guests ample time to plan their travel. While the wording of your save-the-date is important, there are also a few other considerations to keep in mind. In this paragraph, we will discuss the key elements of save-the-date wording for destination weddings, as well as provide some helpful tips and examples to ensure your guests are well-informed and excited about your special day.

Include the date range or the specific date of the wedding

Save-the-date cards are crucial for destination weddings as they allow guests to plan their travel arrangements. It is recommended that you specify the date range or the exact date of your wedding, so your guests can mark their calendars and make the necessary arrangements. Here are some suggestions for how to word this:

"Save the Weekend: [Wedding Date Range]"

"We're getting married on [Wedding Date]—mark your calendars!"

"We are planning to host our wedding on the weekend of [Date Range]"

"We will be getting married on [Date]"

If you are sending out save-the-dates for a destination wedding, it is advisable to send them at least 12 months in advance to give your guests ample time to plan their travel. It is also a good idea to include a range of accommodation options and mention any special rates or deals you have arranged, as destination weddings can be costly for your guests.

In addition to the date, it is essential to include other key information such as the location, RSVP details, and a link to your wedding website if you have one. You may also want to add a brief message expressing your excitement about the upcoming celebration. This will create a sense of anticipation and build excitement among your guests.

Provide the location, even if it's just the city and state

Providing the location of your destination wedding is crucial, even if you only know the city and state or country at this stage. This is likely the most important piece of information for your guests, as they will need to book travel and accommodation. Giving them a general sense of where they are going will help them plan their trip, take time off work, and save money.

You can be as creative as you like with the wording, but be sure to include the location clearly. For example, "Join us for a weekend of sun and fun in paradise!" or "Get ready to immerse yourselves in the vibrant charm of Barcelona, Spain." You could even include a map or a photo of the location to give your guests a taste of what to expect.

If you don't have the exact location finalised, you can still include the city and state or country. For instance, "We are planning to host our wedding in Santorini, Greece. Although we haven't set an exact location yet, we wanted to ensure you mark your calendars for this unforgettable occasion."

Including the location in your save-the-date will help your guests immensely and ensure they have the information they need to start planning their journey to celebrate with you.

Add RSVP details and a link to your wedding website

When it comes to destination weddings, it's important to give your guests plenty of time to plan their travel and accommodation. While it's not standard practice to ask for an RSVP on a save-the-date, it can be helpful to do so for a destination wedding, especially if you need to give your venue a final headcount. Here are some ideas for how to word your save-the-date to include RSVP details and a link to your wedding website:

Paragraph 1

As we are getting married in [destination], we kindly request that you let us know whether you can attend by [date]. Please RSVP via our wedding website, [link], by [date]. We understand that this is a big commitment, and we truly appreciate your effort in making it to our special day. We can't wait to celebrate with you!

Paragraph 2

We are so excited to be celebrating our wedding in [destination], and we would be thrilled if you could join us. To help us finalise our plans, please let us know if you can make it by [date]. You can RSVP via our wedding website, [link], or by texting us. We look forward to hearing from you soon!

Paragraph 3

We would be honoured if you could join us for our wedding in [destination]. As it is a destination wedding, we kindly request that you RSVP by [date] via our wedding website, [link]. This will help us ensure that we have enough room for everyone at the venue. Thank you for your understanding, and we hope to see you there!

Paragraph 4

Save the date for our destination wedding in [destination]! We are so excited to celebrate with you and ask that you please RSVP by [date] via our wedding website, [link]. There, you will also find more details about travel and accommodation options. We can't wait to share this special day with you!

Paragraph 5

We are thrilled to announce that we will be getting married in [destination]! To help with our planning, we kindly ask that you let us know if you can attend by [date]. Please RSVP through our wedding website, [link], or by reaching out to us directly. We are so grateful for your support and can't wait to celebrate with you!

Send Save the Dates early, especially if your wedding is in another country

It is important to send out your save-the-dates early, especially if your wedding is in another country. This is because your guests will need extra time to plan their travel and make any necessary arrangements such as booking flights or taking time off work. Sending out your save-the-dates early will also give you more time to finalise numbers with your venue and ensure a higher attendance rate.

The recommended timeline for sending out save-the-dates for a destination wedding is 12 months in advance. However, if your wedding is in another country, it is advisable to send them out even earlier, especially if your guests will need to travel internationally. This will give your guests ample time to compare flight options and plan their trip accordingly. It is also a good idea to include a range of accommodation options on your wedding website and mention any special rates or deals you have arranged, as destination weddings can be costly for your guests.

When creating your save-the-date cards, it is important to include key information such as the date of the wedding, the location, and any important details or instructions. You may also want to include a brief message expressing your excitement about the upcoming celebration. This will create anticipation and build excitement among your guests. Remember to also include RSVP details and a link to your wedding website if you have one.

"To Our Favourite People,

We are thrilled to announce that we will be tying the knot in [destination] on [date]. We hope that you will be able to join us for our special day! More details, including accommodation options and travel information, can be found on our wedding website: [link]. Please RSVP by [date] so that we can include you in our celebrations.

We can't wait to celebrate with you!

With love,

[Your names]"

Be mindful of your guests' budgets and provide a range of accommodation options

When wording your destination wedding save-the-dates, it's important to be mindful of your guests' budgets. Destination weddings can be costly for attendees, especially when travel and accommodation expenses are involved. Here are some tips to ensure you're considerate of your guests' financial situations:

Provide a Range of Accommodation Options:

• Research and suggest a variety of lodging options, including hotels, Airbnbs, and guesthouses in different price ranges. This ensures that guests can choose accommodations that fit their budgets.
• If possible, negotiate discounted rates with nearby hotels or accommodation providers. This can help make the trip more affordable for your guests.
• Consider blocking off rooms at a hotel for your guests. By doing so, you may be able to secure a group discount and make the booking process easier for your guests.
• Provide clear information about the accommodation options on your wedding website, including prices, locations, and any special instructions for booking.

Additional Tips for Being Mindful of Guests' Budgets:

• If you have guests with dietary restrictions, try to provide options that cater to their needs without breaking their budgets. For example, if you know some guests are vegetarian or have food allergies, suggest affordable restaurants or grocery stores nearby.
• When suggesting activities for guests to do in their free time, offer a range of options at different price points. This allows guests to choose activities that align with their interests and financial situations.
• If feasible, consider covering some expenses for your guests. For example, you could offer to pay for a group activity or provide a welcome bag with snacks and local discounts.
• Be mindful that some guests may not be able to attend due to financial constraints. Express your understanding and gratitude for their willingness to celebrate with you, even if they can't make the trip.

Remember, being mindful of your guests' budgets not only shows consideration for their financial well-being but also increases the likelihood of higher attendance at your destination wedding.

Frequently asked questions