Setting Up A Cake Display At Your Wedding Reception

Setting up a wedding cake is an important part of the wedding reception. The wedding cake is a symbol of the couple's good luck and prosperity, so it's important to get it right. There are a few things to consider when setting up a wedding cake, such as the timing of the cake cutting, the placement of the cake table, and the transportation of the cake to the venue. It's also important to coordinate with the venue and give yourself enough time to set up without rushing. In addition, taking a picture of the cake after it's set up is recommended in case there are any issues later on.

Cake table placement: Choose a spot that is visible to guests but out of the way of guest flow

When it comes to deciding where to put your wedding cake, there are a few options to consider. The most common practice is to place the cake table along the sides or ends of the reception room, ensuring it remains visible to guests while being out of the way of guest flow and other events such as grand entrances or dances. This can be achieved by highlighting the cake with a backdrop, uplighting, or placing it alongside other tables such as the gift table or food tables.

When positioning your cake table, it is important to consider the overall flow and layout of your reception venue. By choosing a spot that is visible but out of the direct path of guest traffic, you can ensure that your cake remains a focal point without causing congestion or disrupting the natural movement of your guests. Here are some tips to achieve this:

• Choose a location that is off to the side or corner of the room. This way, guests can easily glance at the cake table without it being directly in their path.
• Use the surrounding space effectively. Place other tables or decorative elements nearby to create a visually appealing cluster that draws attention without obstructing the flow.
• Consider the lighting and visibility in the chosen area. Ensure the cake table is well-lit and easily visible from various angles, especially if you plan to have it alongside other tables.
• Provide enough space around the cake table to avoid crowding. Allow for a comfortable distance between the cake table and other nearby elements to ensure smooth guest flow and prevent any accidental bumps or spills.

Another option for cake table placement is to position it in the middle of the dance floor, which is centrally located within the reception space. This option offers great visibility as all guests will pass by the cake, and it also allows them to easily watch the cake-cutting ceremony. Additionally, this placement usually puts the cake near the head table, providing a convenient view for the couple to admire their cake.

Cake cutting: Traditionally, the cake is cut after dinner and before the first dance

Traditionally, the cake is cut after dinner and before the first dance. This is a symbolic moment, representing the newlyweds' first act as a married couple, and their partnership and teamwork. It is also a practical element, as it is how the dessert is served to the guests.

The couple will stand in front of the cake table, with the bride usually on the left. The bride will take the knife in her dominant hand, and the groom will place his hand over hers. Together, they will make the first cut at the front of the bottom tier, slicing a small, ceremonial piece. This first slice is often the only piece they cut themselves. The bride and groom will then feed each other the first bite, symbolising their commitment to each other.

After the couple has made the first cut, the catering staff or wedding party members will take over, using the same knife to continue slicing the cake into servings for the guests. The couple may then feed each other a bite from the first slice, and the rest of the cake will be plated and served.

The cake cutting ceremony is a major photo opportunity, and it is also a signal to older guests that the reception is coming to an end, and they are able to leave.

Cake delivery: The cake is typically delivered around one to two hours before the ceremony starts

Cake delivery is an important part of the wedding cake process. It is typically delivered around one to two hours before the ceremony starts. This allows enough time for the cake to be set up and for any final touches to be made. It is also a good idea to contact the venue in advance to ensure that someone will be there to receive the cake and to find out if there are any specific delivery instructions.

When delivering a wedding cake, it is essential to consider the logistics of transporting and setting up the cake. Many bakers choose to deliver the cake in separate tiers and stack it onsite, especially if the cake is large or heavy. This makes it much easier to transport and reduces the risk of damage during delivery.

In addition to timing and logistics, it is crucial to consider the condition of the cake upon delivery. If the cake is perishable, it should not be delivered too early, as it may spoil before the ceremony. On the other hand, if the cake is not perishable, it can be delivered earlier, but it is still important to ensure that it is not damaged or bumped during the setup process.

Furthermore, the type of icing and venue climate can impact the delivery time. For example, a buttercream cake may need time to come to room temperature, while a cake with fondant or royal icing can be more flexible. If the venue is outdoors or in a warm climate, the cake should be delivered closer to the ceremony start time to prevent melting or other damage.

Overall, delivering the cake one to two hours before the ceremony provides a good balance between ensuring the cake's quality and freshness and allowing enough time for setup and any necessary adjustments.

Cake design: Reach out to vendors around six to nine months before the wedding to discuss design details

Planning a wedding can be stressful, but designing your cake should be fun! It's a good idea to start thinking about your wedding cake design six to nine months before your wedding. This gives you plenty of time to find the right baker and work with them to design your dream cake. Here are some tips to help you get started:

Choose your baker carefully

Start by researching bakers in your area, looking at their portfolios, and reading reviews. You can also ask recently married friends and family members for recommendations. Once you've found a few bakers you like, reach out and ask if they are available on your wedding date. It's a good idea to have a few options, as some bakers may be booked up, especially during peak wedding season.

Schedule a tasting and consultation

When you've found a baker who is available on your date, schedule a tasting and consultation. This is usually done in person, but you can also ask for a video call if that's more convenient for you. During the consultation, be sure to discuss your wedding theme, colours, venue, budget, and any dietary restrictions or allergies. This will help your baker create a cake that fits your vision and your needs.

Decide on the design elements

There are so many design options to choose from when it comes to wedding cakes. You can go for a simple and elegant cake with minimal decorations or a more elaborate creation with intricate sugar flowers or fondant details. Think about the overall style of your wedding and choose a cake that complements it. You can also bring in elements like fresh flowers, cake toppers, or serving sets to make your cake unique.

Finalise the details

Once you've chosen your baker and decided on the design, it's time to finalise all the details. Be sure to confirm the delivery time and location with your baker and provide them with any additional information they may need, such as access to the venue or special instructions. If you're providing your own cake topper or other accessories, make sure to bring them to the venue on the wedding day or give them to your wedding planner to handle.

Enjoy your cake!

Don't forget to cut your cake early in the reception to avoid leftovers, and be sure to take lots of pictures to remember your beautiful creation!

Cake tasting: Schedule a cake tasting four to six months before the wedding

Cake tasting is one of the most fun activities for couples during the wedding planning process. It is also a vital part of the planning process, so it is important to schedule a cake tasting four to six months before the wedding.

To prepare for your cake tasting, you should first do some research on the best bakeries in your area. Read reviews and make a shortlist of your top contenders that specialise in wedding cakes. Once you have decided on your bakeries, get on the phone and schedule some cake tasting appointments. Remember that cake tasting appointments are not always free, so be sure to ask each bakery about their tasting fee.

Before your appointment, it is a good idea to have some flavour and style ideas in mind. If you love chocolate cake or prefer the tangy taste of lemon, let the bakery know so that they can prepare. Think about the type of frosting you would like, whether that be fondant, buttercream, or cream cheese icing. It is also helpful to let the bakery know about any dealbreakers. For example, if you despise fondant or cannot stand a certain flavour, be sure to let them know so that you are not served something you loathe.

Additionally, consider the design of your cake before the consultation. Do you want something simple or elaborate? What colour scheme do you want? Are there specific decorations you would like, such as sugar flowers or edible bows? Do you want a round or square cake, or something more unique? Having photos of what you want can really help the baker visualise your dream cake.

On the day of your cake tasting, be sure to set aside enough time, as a typical cake tasting will take between one and two hours. Drinking water in between different slices of cake is essential, as it will cleanse your palate and allow you to fully taste each flavour. It is also a good idea to taste each element of the cake separately and then together. You may find that you love the cake flavour in one slice but prefer the filling and frosting from another option.

After you are done sampling, it is time to talk about the size and style of the wedding cake. While the cake tasting helps you choose flavour combinations, the consultation is about sharing your vision and listening to suggestions from the baker.

Frequently asked questions