Guide To Including Rsvp Links In Wedding Invites

Planning a wedding is a complex task, and one of the most important aspects is making sure that you have the right number of guests. Sending out wedding invitations with an RSVP link is a great way to streamline the process and make sure you get an accurate headcount for your big day. In this guide, we'll cover everything you need to know about how to send a wedding invitation with an RSVP link, from creating your invitation to tracking your guest list. We'll also offer tips and tricks for making the process as smooth as possible, so you can focus on celebrating your special day with your loved ones.

How to create a wedding website with an RSVP function

Creating a wedding website is a fun and efficient way to keep your guests updated with all the information they need for your big day. It's also a great way to document your special day and share photos and memories with your guests. Here's a step-by-step guide on how to create a wedding website with an RSVP function:

• Choose a website builder: There are many website builders available, such as Wix, Squarespace, and The Knot. Wix is a great all-rounder, offering ease of use and creative freedom. Squarespace is perfect for sharing photos and videos with its elegant designs. The Knot is a specialised wedding website builder that also doubles as an online wedding planner.
• Pick a unique domain name: A domain name is the web address of your site. You can get a free domain name that includes the website builder's branding, or you can purchase a custom domain for a more personalised and memorable address.
• Choose and personalise a template: Website builders offer a range of templates that you can customise to match your wedding theme and style. You can add your colour scheme, photos, and even match the font from your invitations.
• Add important details: Start with the basics, such as your names, wedding date, and location. You can also include a "save-the-date" page and a countdown timer to build excitement. As you finalise more details, add information such as travel and accommodation suggestions, directions to the venue, and an FAQ section.
• Include an RSVP form: This is a convenient way to manage your guest list. An online RSVP form allows guests to easily share their attendance, meal preferences, and any other information you request. It's a good idea to give guests the option of online or paper RSVPs, especially for older family members who may prefer a traditional response card.
• Share your website: Include the web address on your save-the-date cards, invitations, or a separate details card. You can also create a bespoke QR code that guests can scan to access your website.
• Keep it updated: Your wedding website should be a living, breathing resource for your guests. Update it with any changes to your wedding plans and add new photos and details as they become available.
• Make it interactive: Consider adding interactive features such as a guestbook, photo gallery, or a social media stream where guests can share their photos and videos using a specific hashtag.
• Optimise for mobile: Many guests will likely access your website on their mobile devices, so ensure it is optimised for mobile users. Choose a responsive template, keep navigation simple, and make sure any forms are easy to fill out on a smartphone.
• Password protect: To avoid wedding crashers, you can password protect your website and only share the password with your invited guests.

By following these steps, you'll be able to create a beautiful and functional wedding website that keeps your guests informed and excited about your special day.

How to include an RSVP link on a wedding website

Including an RSVP link on a wedding website is a great way to streamline the process of keeping track of your wedding guest list. Here are some detailed steps on how to do this:

Step 1: Create a Wedding Website

Firstly, you'll need to create a wedding website if you don't already have one. There are many online platforms that offer free wedding website creation, such as The Knot, Joy, and Zola. These platforms provide customizable templates, allowing you to personalize your website with your wedding details and style.

Step 2: Include Essential Information

Your wedding website should include all the relevant information about your big day. This includes details such as the date, time, and location of the wedding and reception. It is also helpful to include information about the dress code, nearby accommodations, and your wedding registry.

Step 3: Add an RSVP Page

Designate a specific page on your wedding website for RSVPs. This page should include a blank line for guests to write their names and the names of their plus-ones (if offered). You may also want to include checkboxes or fill-in-the-blank lines for guests to indicate their attendance, with options like "Joyfully Accepts" or "Regretfully Declines."

Step 4: Provide Additional Details

The RSVP page can also collect additional information from your guests. This may include their meal preferences, dietary restrictions, and any song or drink requests. This information will be helpful for your planning and can make your guests feel more involved in the celebration.

Step 5: Share the Website and RSVP Link

Once your wedding website is ready, it's time to share it with your guests! Include the website URL and a clear call to action to RSVP on your wedding invitations. You can also provide this information on a separate enclosure card or via email to ensure your guests don't miss it.

By following these steps, you'll be able to effectively include an RSVP link on your wedding website, making it convenient for your guests to respond and helping you stay organized during the planning process.

How to word an RSVP request

The wording of your RSVP request should match the style of your wedding invitations. Whether your wedding is traditional, formal, or informal, you can adapt your RSVP wording accordingly. Here are some tips and examples to help you craft the perfect RSVP request:

Set a Clear Deadline

It is important to give your guests a clear deadline for responding to your RSVP. This will help you stay organised and ensure that you have a final headcount for your vendors. The deadline should be at least two to four weeks before your wedding date. For destination weddings, it is recommended to set the deadline two months in advance.

Include the Essentials

Your RSVP request should include the following essential information:

• A clear RSVP deadline
• A way for guests to indicate their response (accept or decline)
• Space for guests to provide the total number of attendees, including any plus-ones
• Any dietary requirements or meal preferences

Add Additional Information

You may also want to include the following:

• Your contact information (phone number and email address)
• A reminder of your wedding website URL
• The dress code for the wedding

Encourage Creativity

Allow your guests to get creative by including some fun questions or prompts on your RSVP request. For example, you can ask for song requests, date ideas, or advice for the newlyweds. This will make your RSVP cards unique and engaging.

Formal Wording Examples

If you are having a traditional or formal wedding, here are some examples of RSVP wording:

• "Your reply is kindly requested before [date]"
• "Name(s): ________________ ▢ joyfully accept(s) ▢ regretfully decline(s)"
• "Kindly respond before [date]"
• "Name(s): ________________ ▢ accept(s) ▢ decline(s)"

Informal Wording Examples

For a more relaxed or informal wedding, you can use light-hearted and playful wording:

• "Kindly reply before [date] Name(s): ________________ ▢ Can't wait! ▢ Sorry, I wish I/we could be there!"
• "Let us know before [date] Name(s): ________________ ▢ can't wait to hit the dance floor ▢ will be toasting from afar"
• "Name(s): ________________ Please watch us tie the knot. RSVP by [date]"

Digital RSVP Wording Examples

If you are requesting a digital RSVP, include the relevant information on your wedding invitation or details card. Here are some examples:

• "Please visit our website to respond by [date]"
• "Kindly respond by [date]"
• "Using the following website: [insert wedding website URL]"

How to respond to an RSVP request

RSVP is an acronym for the French phrase "répondez, s'il vous plaît", which translates to "respond if you please". When responding to an RSVP request, it is important to follow the instructions provided by the host and respond as soon as possible. Here are some detailed steps to help you navigate the process:

• Follow the host's instructions: Adhere to the couple's preferred RSVP method, whether it be via printed cards, online websites, or emails. Respect their chosen format to ensure your response is received and recorded accurately.
• Provide your full name(s): Include the first and last names of all invited guests. If the invitation is addressed with a nickname, use that nickname on the RSVP unless a more formal name is indicated by a capital "M" on the response card.
• Indicate your response: Clearly state whether you are attending or not. If you are unable to attend, it is proper etiquette to provide a definitive "No" along with a brief explanation if appropriate.
• Specify the number of guests: Include the total number of guests attending from your party. If the invitation includes a "+1" option, specify the name of your guest if possible.
• Make entree selections: If requested, indicate your meal preferences. Place the initials of each guest next to their respective meal choices to ensure proper attribution.
• Respond to special prompts: The host may include fun questions or prompts on the RSVP card. Answer these questions to add a personal touch to your response.
• Return the RSVP promptly: Send your response back as soon as possible. The deadline for RSVPs is typically two to three weeks before the wedding, allowing the couple enough time to finalise arrangements with vendors.
• Consider adding a personal note: If you wish, include a gracious note expressing your excitement or regrets about the event. This is especially thoughtful when responding via email or online.
• Follow up if necessary: In the event that you need to change your response after submitting an RSVP, contact the host or the wedding planner/maid of honour if it is close to the wedding date. Apologise for any inconvenience and provide a valid reason for your cancellation.
• Respect the host's preferences: Do not add additional guests or swap out "+1" invitations. Only those specifically invited should respond and attend the celebration.

By following these steps, you can ensure that you are responding to the RSVP request in a timely, polite, and considerate manner.

How to RSVP by email

RSVP stands for "répondez s'il vous plaît", which is French for "please respond". When you receive a wedding invitation, it is considered impolite to leave your hosts hanging and not respond. Hosts need to know the number of guests to plan food and seating arrangements. Therefore, it is important to respond to the RSVP by email as soon as possible, even if you can't attend.

• Respond on time: Ensure you respond by the deadline provided in the invitation. If there is no deadline, it is best to reply as soon as you receive the invitation.
• Respond to the correct email: It may be tempting to send a quick text or use a personal email you have for the couple. However, it is important to address your reply to the email provided in the invitation. The couple may have created a dedicated email address to easily track responses.
• Write a gracious note: While a simple "yes" or "no" is clear, it is more polite to take a few moments to write a personal message. Include your name, the number of people attending or declining, and any other information requested, such as entrée choice or song requests.
• Include your full name and the total number of guests: Whether accepting or declining, be sure to include your full name and the total number of guests attending. If you are unable to attend, it is still important to send your regrets formally and send a gift from their registry.
• Respond even if you can't attend: It is essential to respond to the invitation, even if you are unable to go. This lets the couple know that you received the invitation and politely declines.
• Don't change your mind: Once you have accepted, it is considered bad form to change your response later. The couple will give final guest counts to vendors, and they may not accommodate your change.
• Don't make excuses: If you are unable to attend, it is fine to share the reason with the couple. However, it is not necessary, and sometimes it is better to decline without details if the reason could hurt their feelings.
• Template for accepting:

> "Dear [Couple's Names],

> Thank you for inviting us to join your wedding celebration. [Partner's Name] and I are happy to accept your invitation to the wedding day and the rehearsal.

> In regard to entrée choices, [Partner's Name] and I would both prefer fish.

> Looking forward to the big day!

> Warmly, [Your Name(s)]"

Template for declining:

> "Dear [Couple's Names],

> Thank you so much for inviting us to join you at your upcoming wedding. Unfortunately, we will not be able to attend as we will be out of the country on business that weekend. We are sad to miss this special event and will be celebrating with you from afar on the big day.

> Sending our love and best wishes. Congratulations!

> With love, [Your Name(s)]"

Frequently asked questions