Planning A Wedding: A Guide To Organizing Your Ceremony

Planning a wedding ceremony can be a daunting task, but with the right tools and mindset, it can be a fun and rewarding experience. There are many aspects to consider, from finalising your budget and booking your venue to picking your wedding party and attire. It's important to start planning well in advance to ensure you have your pick of venues, vendors and dates. You'll also need to decide whether to hire a wedding planner or tackle the organisation yourself. This guide will take you through the key steps to planning and organising your dream wedding ceremony, from the traditions and customs to the latest event apps that can help make your day special.

Finalise your budget

Finalising your budget is an important step in planning your wedding ceremony. It can be easy to get carried away and overspend, so it's crucial to set a realistic budget and stick to it. Here are some tips to help you finalise your wedding ceremony budget:

Firstly, know your numbers. Understand how much you can afford to spend and where the money is coming from. Be detailed and specific in your budget planning. Consider all possible expenses, including the venue, catering, decorations, entertainment, and any other costs unique to your wedding.

The location of your wedding ceremony can significantly impact your budget. Prices can vary depending on the venue and your wedding date. For example, the average wedding cost in Idaho is $16,366, while the average price in Manhattan is $96,910. If you're looking for a more budget-friendly option, consider hosting your wedding ceremony and reception in one place to save on transportation costs and reduce travel time for vendors. Alternatively, you could opt for an outdoor wedding in a friend's backyard or a public space, which can be a more affordable option.

When it comes to catering, there are ways to save money without compromising on quality. Consider offering a limited bar selection, such as an open beer and wine bar only, or providing a signature cocktail. You can also save on the wedding cake by purchasing a modest two-tier cake for display and cutting, while having a sheet cake behind the scenes to serve your guests.

Don't be afraid to get creative and think outside the box to save money. For example, you could ask a talented friend or family member to bake your wedding cake or create your wedding invitations. Every little bit helps when it comes to sticking to your budget. Remember, the most important thing is that your wedding ceremony reflects your love and commitment to each other, not how much money you spend.

Pick your wedding party

Picking your wedding party is an important step in planning your wedding ceremony. This is the group of people who will be standing by your side as you say your vows and celebrate your love. It can include your closest friends, family members, or even your pets!

When selecting your wedding party, it's essential to consider the size of your wedding and the overall vibe you want to create. Do you want a large, boisterous group or a more intimate gathering? You might also want to think about the dynamics between potential members and choose people who will get along well and support each other.

There are many creative ways to propose to your wedding party members, often called "bridesmaid-posals" or "groomsmen-posals". You can get as creative and personalised as you like with these proposals, making them fun and memorable for your chosen crew.

Once you've picked your wedding party, it's a good idea to distribute the final ceremony order to them and anyone else involved. This ensures that everyone knows their role and when to expect their moment in the spotlight. It's also helpful to provide a separate point of contact for the day-of, so your wedding party can focus on enjoying the celebrations.

Book your venue

Booking your venue is one of the most important steps in planning your wedding ceremony. It's crucial to select a venue that aligns with your vision and accommodates your guest list. Consider the size and location of the venue, ensuring it is convenient for your guests and offers the ambiance you desire.

When choosing a venue, think about the theme and style of your wedding. Do you envision an outdoor ceremony surrounded by nature, or would you prefer an elegant ballroom setting? Perhaps you want a venue that reflects your cultural heritage or a place that holds special meaning for you as a couple.

Research and visit potential venues to find the perfect fit. Consider factors such as capacity, amenities, and any restrictions the venue may have. Ask about availability and booking procedures, as popular venues may require advance booking. It's also essential to discuss costs and payment options to ensure the venue fits within your budget.

Once you've found your dream venue, finalise the details. Confirm the date and time of your ceremony, and don't forget to ask about any additional services or packages they may offer. Some venues provide in-house catering, decor, or entertainment options, which can streamline your planning process.

Remember to read the fine print and understand the venue's policies, including cancellation and refund policies. Having a clear understanding of the venue's terms and conditions will give you peace of mind and help you navigate any unforeseen circumstances.

Pick your wedding attire

Picking your wedding attire is an important part of planning your wedding ceremony. Firstly, consider the formality of your wedding. Is it a black-tie event or a casual ceremony? The level of formality will narrow down the appropriate attire. For a traditional formal wedding, typically a full-length white gown is worn. However, in recent years, there has been a shift towards more personalised and unique wedding dress choices. Couples are embracing their individual styles and incorporating them into their wedding day looks.

If you want to look your best, it's important to keep your body type in mind when shopping for a dress. Some dress styles are better suited for certain body types than others. For example, if you have wide hips or a small bust, you may want to steer away from mermaid and trumpet-style dresses that will accentuate those areas of your figure. Instead, you might want to consider an A-line or ball gown silhouette if you have a smaller bust. If you are pear-shaped with larger hips and thighs and a smaller bust, the opposite would be true – you might fare better with something fitted on top and flowing through the bottom.

If you’re not a fan of traditional wedding gowns, consider alternative options like jumpsuits or separates. The most important thing is to choose something that makes you feel confident and beautiful on your special day. Accessories are the finishing touch that can elevate your wedding attire to the next level. For brides, accessories like veils, headpieces, and jewellery can add a touch of glamour and sophistication. Consider the neckline of your dress when choosing jewellery and opt for pieces that complement rather than overpower the overall look. When it comes to wedding shoes, comfort is key. You’ll be on your feet for most of the day, so choose shoes that are both stylish and comfortable. If you’re wearing a long dress, the shoes may not be visible, so prioritise comfort over style. Consider having a second pair of more comfortable shoes for dancing or for later in the evening.

Plan your ceremony

Planning your wedding ceremony involves understanding the traditions and customs that will make your day special. Whether you're envisioning a ceremony steeped in religious rituals or one that's more secular, there are a few key things to consider.

First, you'll need to select the people in your wedding party. There are many fun ways to "propose" to the members of your wedding party, such as "bridesmaid-posals". Next, you should pick your wedding attire, keeping your venue and the climate in mind. Some couples like to have separate ceremony and reception attire.

You should also finalise your budget and figure out who is paying for the wedding. This will help you plan financially for your ceremony. Once you have a budget, you can book your venue and officiant. Some high-demand venues require reservations a year in advance, so it's important to start planning early.

Other things to consider include purchasing or resizing your wedding bands, confirming your ceremony music, and finalising floral and decor choices. For non-destination weddings, it's recommended to send your "save the dates" six months in advance.

Frequently asked questions