Planning A Destination Wedding: A Step-By-Step Guide

Planning a wedding out of town can be a challenge, but there are a few key things to keep in mind to make the process smoother. First, consider your guests' transportation and accommodation needs. Book group transportation to take guests between the ceremony, reception, and their hotels, and be sure to include multiple price points for hotels on your wedding website, as some guests may want to spend more than others. It's also a good idea to extend the wedding celebrations to a whole weekend, with relaxing get-togethers and dinners for guests to enjoy. Finally, don't forget to include useful information on your wedding website, such as taxi company numbers and suggestions for things to do and places to eat in the area.

Book group transportation for guests travelling between the ceremony, reception and their hotels

If your venue is in a remote location or you have guests attending from out of town, it is a good idea to book group transportation to take them between the ceremony, reception, and their hotels. This is a thoughtful gesture that will make your guests' experience more seamless and enjoyable.

When booking group transportation, consider the number of guests you will need to accommodate and the distance between the ceremony, reception, and hotels. You may want to book multiple vehicles or a larger vehicle, such as a bus, to ensure everyone can travel together comfortably.

To add a personalised touch, you can get creative with the type of transportation you choose. For example, if your wedding has a rustic theme, you could hire a vintage bus or a horse-drawn carriage. If your wedding is on the beach, you could organise a boat ride for your guests.

Additionally, consider providing transportation for your guests to and from the airport or train station. This is especially helpful if your guests are unfamiliar with the area or if ride-sharing services are limited. You could also include taxi company numbers on your wedding website, so guests can easily arrange their own transportation if needed.

Finally, when booking group transportation, be sure to communicate the details to your guests in advance. Let them know the pick-up and drop-off locations and times, so they can plan their schedules accordingly.

Plan a casual welcome party for guests to arrive to

Planning a wedding out of town can be a fun and unique experience, but it also comes with its own set of challenges. One of the most important considerations is how to make your guests feel welcome and comfortable, especially if they are travelling from far away. A great way to do this is to plan a casual welcome party when they arrive. Here are some tips to help you get started:

First, consider the transportation options for your guests. It is a thoughtful gesture to book group transportation to take guests between the ceremony, reception, and their hotels. This can also be a fun way to get everyone excited for the wedding, especially if you choose creative transportation options that reflect the surroundings. For example, you could hire a vintage bus or even a boat if your wedding is near the water!

Next, think about the timing of your welcome party. If you are hosting out-of-town guests, they will likely arrive a day or two before the wedding. This is the perfect time to plan a casual get-together or dinner. It doesn't have to be expensive; even light fare and drinks will do the trick. The important thing is to give your guests a chance to relax and catch up after their travels.

When it comes to choosing a venue for your welcome party, consider the hotel where you and your guests will be staying. This can make logistics easier and create a more intimate atmosphere. If you are having a larger wedding, you might want to consider a welcome party with a bigger guest list than the rehearsal dinner. This can be a fun way to set the mood and get everyone excited for the main event!

Finally, don't forget to include important information on your wedding website. This is a great place to suggest things for your guests to do and places to eat during their downtime. Be sure to include a variety of options for all ages and budgets. You can also include transportation information, such as taxi company numbers and any relevant information about ride-sharing in the area.

By following these tips, you can plan a casual welcome party that will make your out-of-town guests feel right at home. It's a great way to kick off the wedding celebrations and ensure that everyone has a memorable and enjoyable experience.

Suggest a variety of activities for guests of all ages

If you're planning a wedding out of town, it's a good idea to suggest a variety of activities for guests of all ages. This is because they'll be looking for things to do and places to eat during their downtime. Your wedding website is the perfect place to offer suggestions.

• Book group transportation to take guests between the ceremony, reception and their hotels. You could get creative with the type of transportation to add a personalised touch.
• Plan a casual welcome party or a rehearsal dinner to kick off the wedding and spend extra time with your closest friends and family.
• Suggest a variety of places to eat, including restaurants, cafes and bars, to cater to different tastes and budgets.
• Provide a list of local attractions and activities, such as museums, art galleries, parks, walking trails or boat rides.
• Include information about taxi companies and ride-sharing services, as well as any public transport options, to help guests get around easily.
• If you have a lot of out-of-town guests, consider booking a room block at one or more area hotels. This will reserve rooms for your guests and they may also receive a discounted rate.

Book a room block at one or more area hotels

If you're inviting a lot of out-of-town guests, it's a good idea to book a room block at one or more area hotels. This will reserve rooms for your guests and they may even receive a discounted rate. It's also a good idea to include multiple price points, as some guests may want to spend more on a hotel than others. You could also include the hotel where the newlyweds plan to stay.

If your venue is in a remote location, it's a thoughtful gesture to book group transportation to take guests between the ceremony, reception and their hotels. You could get creative with the type of transportation to add a personalised touch.

It's also worth noting that guests will be looking for things to do and places to eat during downtime. Your wedding website is a great place to offer suggestions for activities and places to eat.

Extend the wedding day to an entire weekend

If you're planning a wedding out of town, it's a good idea to extend the wedding day to an entire weekend. This gives you more time to spend with your loved ones and makes the event even more special. You can plan a few days of relaxing get-togethers and dinners for your guests to enjoy.

Before your guests arrive, make sure you have a welcome party or casual get-together planned. This is a great way to set the mood for the weekend and ensure your guests aren't disappointed after a long journey. Even if you're on a budget, you can still plan a casual welcome party with light fare and drinks.

It's also a good idea to book group transportation for your guests, especially if the wedding venue is in a remote location. This will make it easier for them to get between the ceremony, reception, and their hotels. You can get creative with the type of transportation to add a personalised touch.

On your wedding website, be sure to include a variety of accommodation options at different price points. You can also recommend the hotel where the newlyweds plan to stay. Additionally, include suggestions for things to do and places to eat in the area, as well as taxi company numbers and information about ride-sharing options.

Finally, consider hosting a rehearsal dinner the night before the wedding. This is a great way to spend extra time with your closest family and friends before the big day.

Frequently asked questions